The Global Standard for Digital Transaction Management™ October 31, 2014 Sharon Hayes, Director...

The Global Standard for Digital Transaction Management™

October 31, 2014Sharon Hayes, Director Public Sector

Agenda DocuSign Vision Leader

K-12 Sample Use Cases

Metro-Nashville Public Schools

Human Resource Use Cases

Summary

Trusted10+ Years ofContinuous Innovation

Global188 Countries“DocuSigned”

Leader100,000+paying customers

Across IndustriesCommunicationsReal Estate Healthcare TechnologyFinancial Svcs Government EverywhereInsurance

Choice Across All Industries

DocuSign K-12 Sample Use Cases

Teachers

Teacher Contracts*

Teaching Plans

Supplies Purchase Requests

Instructor Intent to Return Forms*

Instructional Expense Reporting

Students

Medical Information/Emergency Contact Info for Students

Class Registration

Field Trip Permission Slips

Capstone Projects Tracking

Enrollment Agreements

Procurement

Human Resources

Accounts Payable

Trustee and Board Approvals & Minutes

Teachers and Students

Internal Operations

Metro Nashville Public Schools – Case Study

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85,000 students 153 public schools

Case Study

Gary AppenfelderDirector of Purchasing

Gary.appenfelder@mnps.org

Contract Process

Results

Average # of Paper Sign-ing Days_x000d_

Average # of DocuSign Days_x000d_

85

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100% increase in vendor contracts

Truly paperless

Average # of Paper Signing Days

Average # of DocuSign Days

Contracts

SY 09-10 SY 10-11 SY 11-12 SY 12-13 SY 13-140

100

200

300

400

# of

Con

trac

ts

Additional Benefits

Increased visibility No more lost contracts Products and Services faster

from Procurement “Ecstatic” local stakeholders

“It has been universal enthusiasm. I am able to

serve more clients with the efficiency savings from using

DocuSign.”

Gary Appenfelder, Director of Purchasing

Metro Nashville Public Schools

Human Resource Use Cases

User Comments

“Ability to post notes to approvers and receive notes if declined – nice feature – time reducing in phone calls.”

–Project Manager

“Being that I am on the road a lot, it’s much easier to submit these electronically.” –Criminal Justice System Trainer

“The electronic workflow facilitates approval or disapproval since can act upon the process even if off-site.” –Accounting Clerk, works from home

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Value is typically grouped into three primary categories:

Identified benefits are mapped to document preparation, execution and completion.

Identifying Value Derived from DocuSign

Hard Dollar Savings Productivity Improvements Revenue Gains

Reduce document distribution costs

Lower printing costs Decrease document storage

costs Eliminate certain legacy eSig.,

time stamping and related systems

Lower document creation costs Reduce time to distribute

documents Decrease time to manage

document status Reduce time to process signed

documents Decrease document storage /

archiving time

Compress signature cycle Increase sales efficiency (Conversion

Rates) Return on additional revenue

DocuSign Certificate of Completion

• Creates Audit log for:• recipient delivery• views• signing event• text of consumer disclosure accepted • signer IP address and physical location • encryption event of document• signer authentication events• signature accepted and used

• Appended to every completed envelope is an encrypted, tamperproof record of authenticity

Are Electronic Signatures Legal?

Two Acts establish the legality of electronic signatures in the United States : - Electronic Signatures in Global and National Commerce Act (ESIGN, 2000)- Uniform Electronic Transactions Act (UETA, 1999)

Both ESIGN and UETA establish that electronic records and signatures carry the same weight and legal effect as traditional paper documents and handwritten signatures.

Only DocuSign warrants ESIGN compliance.

Highest & Broadest Set of Security Certifications

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ConfidentialityDocuments and data

are private, and access is workflow controlled

IntegrityDocuments, both in

progress and completed,

are tamper-proof

Authenticity3rd parties (e.g.

courts) can rely on validity of signers and

documents

Non-Repudiation

Documents are technically, legally, and procedurally

irrefutable

AvailabilityCritical service is

accessible to customers 365x24x7

CUSTOMERBENEFITS

Broadest Set of Security Certifications

Data Privacy

Protection Of Data

Global Security Gold Standard: ISO 27001

Streamlined Process for EU Privacy Law Compliance

Security Framework Serviceand Reliability

Summary – Benefits of DocuSign Solution

No Capital Investment No application to download or maintain Encrypted documents – only those given

permission can read Works on all mobile platforms Ability to store locally Easy to Use Works for many diverse business processes Complete Audit Trail Saves Time, Trees, and Chasing Paper Meets Federal and State Legal requirements

Product Demonstration

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Contact Information

Jennifer Baker, Account Executive

Jennifer.baker@docusign.com

Work: 415-489-6990

Cell: 650-561-5033

Sharon Hayes, Director, Public Sector

sharon.hayes@docusign.com

Cell: 919-815-2848

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