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Third Quarterly Meeting of the
Chuuk Advisory Group on Education Reform
Proceedings
Weno, Chuuk, FSM
July 22, 2013 – July 26, 2013
The Chuuk Advisory Group on Education Reform was created following a November 2012 High-Level Meeting on
Chuuk Education Reform, attended by three principal parties: Chuuk State, the FSM National Government, and the
United States Government. Advisory Group members meet quarterly to review progress on education reform in
Chuuk State. They include:
Thomas Bussanich, U.S. Department of the Interior Office of Insular Affairs, tom_bussanich@ios.doi.gov;
Dr. Patrick Tellei, President of Palau Community College, tellei@palau.edu;
Rev. Francis X. Hezel, SJ, Founder of Micronesian Seminar, fxhezel@gmail.com.
The Advisory Group held its First Quarterly Meeting from January 28, 2013 to February 1, 2013 and Second
Quarterly Meeting from April 29, 2013 to May 3, 2013. This report summarizes the Third Quarterly Meeting, which
was held from July 22, 2013 to July 26, 2013, on Weno, Chuuk. It has been developed with technical support from
Graduate School USA consultant Larry Goddard (lgoddard@aloterre.com), shared with the three principal parties,
and made available online at www.pitiviti.org/chuuk.
Table of Contents
Draft Agenda for Third Quarterly Meeting of the Chuuk Advisory Group on Education ............................. 1
Press Release ................................................................................................................................................ 5
Recommendations from the Chuuk Board of Education .............................................................................. 7
Chuuk High School Pilot Project .................................................................................................................... 9
Letter to Chuuk State Governor Johnson Elimo.......................................................................................... 19
Letter to Senate President Mark Mailo ...................................................................................................... 21
WorldTeach Primary School Pilot Project ................................................................................................... 23
Budget Presentation (Ryan Edgar, DOI Education Grants Manager) .......................................................... 29
Request for Proposal: Human Resources Management Consultant .......................................................... 37
Request for Proposal: Education Reform Consultant ................................................................................. 39
1
Draft Agenda for Third Quarterly Meeting of the Chuuk Advisory Group
on Education
SUNDAY, JULY 21, 2013
9:35 p.m. Advisory Group Members arrive on United 186, Check In to Truk Stop Hotel
MONDAY, JULY 22, 2013
9:00 a.m. Internal Advisory Group Meeting: Orientation, Check-in and Review of Outstanding Issues (CFCC Conference Room)
2:00 p.m. Meeting with Human Resource Reform team from McREL to discuss Terms of Reference, approach, timeline, and expected outcomes. To be combined with meeting with PREL staff to discuss status of long-term education reform consultants, consultant recruitment process, expected timeline for implementation, and working relationships with CDOE and the Advisory Group.
TUESDAY, JULY 23, 2013
9:00 a.m. Internal Advisory Group Meeting (continued): Orientation, Check-in and Review of Outstanding Issues (CFCC Conference Room)
2:00 p.m. Briefing with CDOE Director, Consultants & Staff as Appropriate
General Status Update from CDOE Director’s Perspective
Update on Specific Commitments and Prior Recommendations: Program of Action for Chuuk Education Reform and Advisory Group Focused Recommendations
o Discussion of Impact of Commitments on CDOE Budget
Program of Action for Chuuk Education Reform
Commitment 1 Design and Implement CDOE Personnel Management System
Commitment 2 Implement CDOE Reorganization Law (Note: AG Recommendation to defer implementation of this issue until outside consultants are fielded.)
Commitment 3 Recruit and Hire Two Resident Education Consultants (Note: Linked to Advisory Group Recommendation 1 below)
Commitment 4 Continue Chuuk High School Pilot Program and Replicate in One Additional High School (Note: Linked to Advisory Group Recommendation 4 below)
Commitment 5 Revise FY2013 Education Budget and Prepare FY2013 Reform Budget as a Project Based Proposal (Note: Complete)
Commitment 6 Reset CERP Goals, Objectives and Timeline to Reflect Endorsed Recommendations of the Reform Review and Subsequent Events. (Note: AG Recommendation to defer implementation of this issue until outside consultants are fielded.)
Commitment 7 Accelerate Community Involvement (Note: Linked to Advisory Group Recommendation 5 below)
2 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
Commitment 8 Fully Integrate the Facilities Master Plan into the Reform Program
Commitment 9 Develop FY 2014 CDOE Budget in Conformance with LTFF
Commitment 10 Organize and Implement Advisory Group (Note: Complete)
Commitment 10(a) Develop a revised personnel contractual system
Commitment 10(b) Assessment of Pilot Project Regional Centers in Northern Namoneas and Faichuk
Commitment 10(c) Develop a Monitoring Program
Commitment 10(d) Develop a Procurement Distribution and Warehousing System.
Advisory Group Focused Recommendations
Recommendation 1 Re-advertise the Human Resources Consultant, the Education Reform Implementation Expert, and the School Management Expert positions (Note: Linked to Commitment 3 above)
Recommendation 2 Develop a services contract system for teachers, principals, and for others, as deemed appropriate positions (Note: AG Recommendation to defer implementation of this issue until outside consultants are fielded.)
Consideration/reconsideration, and possible suspension, of the CDOE's current plan to extend the number of school days to 200; in particular, to avoid any immediate negative impacts on teacher recruitment (World Teach and perhaps others) and high school graduate acceptance and/or matriculation at the tertiary level.
Recommendation 3 Develop a school monitoring system creating school monitoring teams, in partnership with communities, to effectively monitor schools to ensure the attendance of principals, teachers, students and staff
Recommendation 4 Focus on the Chuuk High School Pilot Project and allow for greater autonomy to the Consultant/Principal in implementing the pilot program (Note: Linked to Commitment 4 above)
This discussion needs to include consideration of (a) the principal trainee, (b) the role and number of World Teach Teachers, (c) the timing and scope of any expansion of the Chuuk High Pilot Project to other High Schools, (d) more generally, follow to the Advisory Group’s letter of __ to CDOE Director.
Recommendation 5 Delay the implementation of the remaining three regional centers in the Northwest, Southern Namoneas and the Mortlocks until further assessment and reporting is completed
Recommendation 6 Immediately implement Chuuk State School Facility Repair Construction Master Plan and develop short, medium and long term plans for budgeting and implementation
Recommendation 7 Immediately implement the Primary and Secondary School Consolidation Plan, as enunciated in The Chuuk State School Facility Repair and Construction Master Plan
Recommendation 8 Develop a new procurement policy/process/distribution system, that better allows for small scale orders of school supplies and wraps the current warehousing system into the procurement and distribution system
Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform 3
WEDNESDAY, JULY 24, 2013
8:00 a.m. Boat trip to Faichuuk High School for a facilities visit with CDOE Director, appropriate CDOE Board Members, Chief of Secondary Schools or Regional Chief of Schools
2:00 p.m. Initial meeting of the Advisory Group with CBOE Chairman and Members:
General Status Update from Chairman and Members’ Perspective on Program of Action for Chuuk Education Reform and Advisory Group Focused Recommendations
Commitments 1-10 Refer to commitments above as needed; discussion in this instance will be focused at Board level of education system oversight and policy development
Recommendations 1-8 Refer to recommendations above as needed; discussion in this instance will be focused at Board level of education system oversight and policy development
THURSDAY, JULY 25, 2013
10:00 a.m. Courtesy meeting with Legislature (preferably together) to share current observations of the Advisory Group, outcomes of the review of the CDOE budget, implications for JEMCO (if any), and ongoing commitments for reporting to, and seeking feedback from, Chuuk State Leadership.
1:00 p.m. Advisory Group working meeting (opening portion with CDOE Director and CBOE Chairman/Members) to discuss report, timeline for future meetings, identified needs for support and/or action prior to the next meeting.
Advisory Group Internal Assessment against five broad objectives:
Students must have safe and sanitary learning environments;
All classrooms must have qualified teachers;
Classrooms must have the necessary school supplies;
Principals, teachers and students must be present for class; and
Learning must take place.
Within the context of these desired objectives, the collaborative approach undertaken to achieve them should be:
constructive and non-accusatory;
creative in approach and solutions;
simple enough to allow for effective implementation;
focused on community ownership and involvement; and
based upon accountability across the entire spectrum of education in Chuuk State.
7:00 p.m. Working dinner for Advisory Group Members: Preparation for Executive Meetings
4 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
FRIDAY, JULY 26, 2013
10:00 a.m. Courtesy meeting with Executive leadership (Governor and Cabinet members) to share to share current observations of the Advisory Group, outcomes of the review of the CDOE budget, implications for JEMCO (if any), and ongoing commitments for reporting to, and seeking feedback from, Chuuk State Leadership.
2:00 p.m. Advisory Group close-out, as needed.
SATURDAY, JULY 27, 2013
2:21 p.m. Advisory Group Members depart for Guam on United 154
5
Press Release
Third Meeting of the Chuuk Advisory Group on Education Reform
Weno, Chuuk, Federated States of Micronesia—July 26, 2013—The Chuuk Advisory Group on Education
Reform held its third quarterly set of meetings in Weno, Chuuk, from July 22 through July 26, 2013. The
Advisory Group is assisting the Chuuk State Board of Education and the Department of Education to
implement education reform commitments that were made at the Chuuk High Level Meeting on
Education Reform held in Weno, Chuuk this past November, 2012, with representatives and staff from
the FSM National Government, the U.S. Government and the Chuuk State Government.
Members of the Advisory Group include three eminent friends of Chuuk State, including Tom Bussanich,
the Director of the Division of Budget and Grants Management in the Office of Insular Affairs within the
United States Department of Interior; Patrick Tellei, the President of the Palau Community College; and
Francis X. Hezel, a Jesuit Priest and the founder of the Micronesian Seminar.
The Advisory Group once again met with the Chuuk State Governor, Board of Education and Department
of Education to discuss the on-going progress of ten High Level commitments as well as additional
recommendations made by the Advisory Group during its first two quarterly meetings. The Advisory
Group and the Chuuk Board of Education had very productive meetings and concurred on many of the
reform issues being considered.
Despite this much improved and expanded reform discussion, the Advisory Group conveyed its concern
regarding the slowness of the Chuuk State Government to finalize the process of appointing and
confirming a Director of Education, as well as vacant and expiring Board of Education positions. The
Advisory Group also expressed concern regarding Chuuk State’s slow progress in implementing primary
school consolidations, as committed by all parties at the High Level event.
With the hiring of professional Human Resource, Reform and Management Consultants, the Advisory
Group is encouraged that several outstanding reform initiatives will begin to move forward, including
the development of a contract system for teachers that will limit leave during the school year,
monitoring of student, teacher and principal attendance at all schools, development of a methodology
governing the selection of school principals, improving physical facilities and making sure schools have
the basic requirements for strong school instruction.
Tom Bussanich expressed his sincere appreciation on behalf of the Advisory Group to the Board of
Education for its much invigorated participation throughout the week. According to Mr. Bussanich,
“when all of the parties to a project work together to find solutions to hard problems, solutions are
usually found, and the Board showed a strong commitment during our meetings to move this reform
forward.”
The Advisory Group will return to Chuuk for its next quarterly meeting in the last week of October of this
year.
6 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
For additional information on background documents, meeting proceedings, correspondence and
Advisory Group reports, visit http://www.pitiviti.org/chuuk.
### ENDS #
Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform 7
Recommendations from the Chuuk Board of Education
Here are some actions, decisions, policies, concerns of the CBOE.
1. The selection of the Director of Education is slow. The Board has done its part. We have
submitted our three selections. It is up to the Governor to submit his choice to the Senate. The
Senate will have to approve or disapprove Governor’s choice.
2. Consolidation of schools has been a high priority. However, implementation is difficult for the
following reasons:
a. Accessibility is difficult for some schools due to distance or lack of roads to walk to and
from school. Safety of children is also an issue when crossing and entering another
village.
b. Lack of facilities to accommodate combined enrollment.
c. Land issues such as public land versus private land.
3. Some decisions were put on hold because we await the work of the consultants.
a. The comprehensive contract system. We wanted to know what it would look like before
we made a decision on it.
b. The monitoring system. The same thing: we wanted to see how it would be set up.
c. The organization chart of the new department. HR people showed us their draft. We
liked it, but we have not officially endorsed it. We wanted to first see what the Advisory
Group thinks.
d. The hiring of the Chiefs of the three divisions. We only have acting chiefs, and we are
awaiting job descriptions and the other components of the divisions. We are also
waiting for your reactions and endorsement.
4. Chuuk High School Pilot Project. Paul is given freedom to implement the pilot program as he
sees fit. The only concern is about the teachers and staff he no longer needs at CHS. Where
would they go? Would World Teachers continue to be around? Can DOE afford to continue to
have them?
5. Elementary School Pilot Project: Recommend Iras School as it is centrally located, students
come from all the islands in Chuuk State, has been adopted by NGO, exceptional example of
varying student conditions.
6. Consolidation of Junior High into High Schools. We want to have a schedule on which high
school to be built first using infrastructure funds.
7. Regional Centers. If the piloting of the two centers is to be objective, they must at least have the
minimum “tools” to work with. NNRC needs a car and a boat. FRC needs another boat and more
fuel as there are many schools to visit on a regular basis.
Recommendations:
1. The CBOE would write a letter to both Governor and the President of the Senate urging them to
speed up the appointment of the Director of Education.
2. Allow the experts time to make their recommendations before implementation is to continue.
3. Placing everyone on contract must be free from legal contests.
8 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
4. Department to proceed with consolidation efforts immediately while identifying schools that
need to be reconsidered or reevaluated. Schools that refuse to merge by August 31, 2013 must
be penalized.
5. There is only one boarding high school in each region, including CHS (Northern Namoneas High
School). Beginning 2015 boarding high school shall be built according to agreed- upon schedule.
6. As soon as a monitoring system is formalized, it shall be put into effect.
7. The education expert shall consider the two existing Formulas for teacher projection and make
recommendation as to which one is better for CSSS.
8. A defined description of the BOE on the organizational chart to be inserted to include(1)support
staff and capacity building funds.
9. Enter into MOU’s with the Island Communities (Village Chief, Council, and Mayor) identifying
the responsibility of the BOE and the Island Community. Understanding that there are no legal
implications, but will heighten awareness and allow ownership.
10. Department to take immediate steps to secure that the minimums are provided at all schools:
a. Safe Classrooms
b. Toilets
c. Water
d. Fences
11. The budget process must include the BOE’s review prior to finalizing
12. BOE members to meet with Leadership to ensure vacant positions on the BOE are filled in a
timely manner
13. The submittal of a World Teach Plan addressing all aspects to include sustainability and
transference of knowledge to local teachers, etc.
14. That the functions of the Warehousing divisions be specified, documented and submitted to the
BOE for approval. Consider the possibility of contracting service.
15. HR Consultant to prioritize job descriptions and authority of Regional Offices to allow for
immediate monitoring measures in the applicable regions
Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform 9
Chuuk High School Pilot Project
Mission Statement:
Chuuk High School allows entrance to all Chuukese who wish to be beneficial members of their
community. In doing so, Chuuk High School runs on a multi-track system preparing its students for the
following:
Entrance into a 4-year college for the purpose of pursuing a Secondary College Degree;
Entrance into the local work force with a marketable skill either through the 4 year High School
vocational program or through a shorter, intensive alternative program;
Entrance into one of the branches of the US military;
Entrance into Chuuk High School after a one-year intensive Language and Math program.
School Motto: Cognitionem Omnium Beneficiorum
CHUUK HIGH SCHOOL COLLEGE PREP PROGRAM
Entrance Requirements:
9th graders wishing to enter the CHS College Prep Program must first take the Chuuk State JHET test.
Students must receive an overall score of 70 points on the test OR a combined score of 50 points on the
English and Math portions of the test.
Curriculum: CHS College Prep Program seeks to prepare its students to enter college level programs
upon graduation; therefore an emphasis on Language, Math, Science and Critical Thinking skills will be
emphasized during the 4 years of the program.
9th grade
Pre-Algebra
Literature
Writing
General Science
Social Studies
10th Grade
Algebra
Biology
Literature
Writing
Social Studies
10 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
11th Grade
Geometry
Chemistry
Language
Social Studies Electives
Public Speaking
All 11th graders will take PSAT
12th Grade
Advanced Math
Physics
Language
Test Prep/College Prep
Economics/Government
All Seniors will take TOEFL, SAT and COMET tests
After School Programs will include:
Drama, Debate, Music, Art, Sign Language, Environment Club Major and Minor Sports
Handbook for College Prep Program
Attendance-Students may miss up to 5 school days per quarter. Students missing more than 5
specific classes a quarter (example 6 absences from Algebra) may receive an F in the class for
the quarter.
Students are required to maintain a Grade Point Average of 2.0 or higher. Students falling
below a 2.0 for 2 consecutive semesters will be removed from the program.
Punishable Offenses
Betelnut-3 days suspension
Cheating on a test, quiz or homework assignment- Student will receive an F grade for
the assignment.
Cheating on a Final- student will receive an F on the report card for that quarter.
Fighting- 2 weeks suspension first offense; expulsion 2nd offense
Alcohol or Drugs- immediate expulsion
Students will not be permitted to wear earphones or to show cell phones during the
school day. Cell phones and earphones will be confiscated and returned at the end of
the day. Second offense will result in items being returned only to parents.
Students are expected to bring notebooks and paper and pens to class. These will not be
provided by the teachers.
Students are expected to be respectful to both fellow students and their teachers
Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform 11
The language of instruction will be 100% English
Grading Policy-The CHS College Prep program uses a 10 point grade scale
o A= 90-100
o B= 80-89
o C= 70-79
o D= 60-69
o F= 59 and down
OUTPUTS COLLEGE PREP PROGRAM
1. By end of SY 2014 25% of Senior Class to pass Degree Program of COMET Test
2. By end of SY 2014 50% of Senior Class to place into either the COM ACE Program or the COM
Certificate Program (thereby making the percentage of students who completely fail the test to
be 25% of less)
3. By end of SY 2014 75% of Senior Class to write COMET essays of 30 points or higher
4. By end of SY 2014 100% of all Seniors have complete FAFSA and College Applications on line.
5. By end of SY 2014 100 Seniors and Juniors have taken TOEFL and SAT test. Students to be
chosen based on academic performance. Test to be paid for by CSDOE.
6. By end of SY 2014 80% of teachers in college prep program have at least a BA degree
7. By end of SY 2014 4 counselors are in place in College Prep Program
8. By end of SY 2014 baseline scores for 11th and 12th graders on SAT test established
BUDGET
Personnel
NAME POSITION SALARY
Jason Reiong Vice Principal 12,000
Vacant Vice Principal 12,000
Lisa Asor Teacher 10,000
Allen Emuch Teacher 10,000
Greda Irons Teacher 10,000
Esther Asor Teacher 10,000
Christian Hengio Teacher 10,000
Dorsalina William Teacher 10,000
Saik Cholymay Teacher 10,000
Myuri Daunney Teacher 10,000
Felicidas Shirai Teacher 10,000
Murae Alaph Substitute Teacher Ung (per hour)
Amalein Masataka Teacher 10,000
KS Sana Teacher 10,000
Rosania Yneiso Teacher 10,000
V-3 Raisom Teacher 10,000
Raisa Chiwi * (ed leave) Teacher 10,000
Haser William Teacher 10,000
12 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
PR Buliche Maintenance 6,000
Patrick Manuel Maintenance 6,000
Tosimichy Masis Security 6,000
Michiosy Nisa Security 6,000
Lincy Takaou Security 6,000
Mirah Mutuk Secretary 6,000
Mapryann Ray Secretary 6,000
Vacant Librarian 6,000
Ansy Louis Counselor 12,000* (based on current pay)
Vacant Counselor 10,000
Vacant Counselor 10,000
Vacant Vocational Director 12,000
TOTAL PERSONNEL 30 $266,000
Contractual
20 World Teach volunteers @10,000 200,000
WT Rental 60,000 60,000
1 dollar after school lunches 150 lunches x 150 days 22,500
SAT, TOEFL Testing 180 tests 20,250
TOTAL $302,750
Assets
Ipads 150 @200.00 (from LDS donations) 30,000
Sports Equipment 5,000
Piano keyboards 5 @ 500.00 2,500
Guitars 10 @ 150.00 1,500
2 copy machines 3,000
10 water dispensers @200.00 2,000
TOTAL $44,000
Other Consumable Expenses
Instructional supplies 54,000
POL for vehicles 1,000
Telephone and Internet 3,000
Utilities 20,000
Repair and renovation (paint and screens)
3,000
TOTAL $71,000
TOTAL $683,750
Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform 13
Chuuk High School Remedial Program
Entrance Requirements:
Students placing into the remedial program will have scored below 40% on the JHET test
They will take one year of only English and Math classes. At the end of the year they will retake the
JHET test and be placed in either the College Prep or Vocational Tracks. For the first year of the program
(SY 2013-14) the program will be limited to 60 students.
Curriculum
Language-3 periods
Math- 2 periods
Handbook and Budget will be the same as the College Prep Program
Outputs for Remedial Program
1. By August 2013 and every following year a report will be delivered to the State Director of
Education detailing the performance of Chuuk State Elementary Schools on the JHET test. This
report will highlight the percentage of students from each school who are performing below an
average of 50% on the test.
2. Students completing the Remedial Program will show a 15-20 point increase in Language and
Math scores.
3. 10% of students in the program will score high enough on the repeat JHET test to enter the
Chuuk High School College Prep Program
Chuuk High School Vocational Track
Entrance Requirements:
Students who test between the Remedial and College Prep entrance requirements, scoring between 70
points on the JHET and 40 points.
These students will have a chance to move up to the College Prep program after taking the 10th grade
NMCT test. They must score above 60% on the NMCT to move up. During 9th and 10th grade students
will take classes which emphasize English Language Learning and Math Development.
Curriculum
9th grade
English Writing
English Reading
English Listening and Speaking
Basic Math (2 periods)
14 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
10th Grade
English Writing
English Reading
Pre-Algebra
Basic Science
Intro to Vocational Tracks
*At the end of the 10th grade year students will take the NMCT and depending on scores be allowed to
move up to the College Prep B program or remain in the Vocational Program.
11th Grade
Remedial English
Business Math
3 periods of Vocational Training*
12th Grade
Remedial English
4 periods of Vocational Training
(put together schedule for different programs)
*see below for various Vocational Training curricula
VOCATIONAL PROGRAM CURRICULA REQUIREMENTS
NURSING
11th Grade (3 classes, including the basic English and Math)
Biology
Anatomy
Health and Nutrition
12th Grade
Practical Nursing Practicum (minimum 3 periods-location Chuuk State Hospital; checklist to be
provided by Chuuk State Hospital)
HOME ECONOMICS
11th grade ( 3 classes)
Sewing
Health and Nutrition
Child Care
12th Grade (3 classes)
Home Economics Practicum (including cooking, home care, household budgeting and parenting skills)
*classes to be held at a Home Economics Laboratory
(upon graduation all students to receive a sewing machine)
Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform 15
SECRETARIAL SKILLS
11th grade (3 classes)
Typing/Computer
Office Skills
Work and Ethics
12th grade
Practicum (3 hours a day placement in a local business)
HOSPITALITY and TOURISM SERVICES
11th grade
Office Skills
Work and Ethics
Computer/Typing
12th grade
Practicum (student will work 3 hour a day at a local hotel)
CARPENTRY
AGRICULTURE
POLICE TRAINING
AUTO MECHANICS
BOAT AND BOAT ENGINE REPAIR
(Presently these programs are still being developed. Meetings will be held with local authorities during
the summer of 2013 to find areas of training.)
BUDGET FOR VOCATIONAL TRAINING
Personnel
Vocational Vice Principal 12,000
Home Economics Teacher 10,000
Nursing Teacher 10,000
Business Teacher 10,000
Total $42,000
Fixed Assets
Computers 20@500.00 10,000
Oven 2@800.00 1,600
Refrigerator 1,500
Washer and Dryer 1,500
Sewing Machines 20@300.00 6,000
Sundry Kitchen Equipment 5,000
16 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
Nurses uniforms 30@15.00 450
Total $26,050
Contractual
Stipends for Nursing Students 25.00 a week x 30 students times 30 weeks
22,500
MOU’s with local contractors 1,000 per month x 3 (boat engine repair, auto shop, carpentry shop) x 8 months
24,000
Rent for Home Ec. Lab 12 months x 2,000 per month (negotiating)
24,000
Rent for Vocational Vice Principal
6,000
Total $76,500
TOTAL $144,550
Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform 17
MILITARY PREP ACADEMY
Mission Statement
The Chuuk High School Military Academy is a one year program reaching out to young people
between the ages of 18-25 who wish to enlist in one of the branches of the US Military. As such,
the Academy will prepare students academically to pass the ASVAB; physically to be at their
most fit; and mentally for the rigors of their chosen career.
Entrance Requirements
Students must have a High School Diploma. Students must take and pass an Entrance exam
which will consist of Basic Reading, Writing and Math sections. Students must pass a basic
physical at the hospital. Students must also pass a fitness test consisting of basic exercises
which test endurance and strength.
Curriculum
Students will take a one year program using ASVAB study materials. Students will also do 60
minutes minimum of physical fitness each day. The ASVAB is scheduled for Spring of 2014. The
program will start in August and end upon the taking of the ASVAB.
BUDGET FOR MILITARY ACADEMY
Personnel
Head Instructor 12,000
Total $12,000
Contractual
Rent for Instructor 6,000
Total $6,000
Consumables
ASVAB Textbooks 100 x 30.00 3,000
Fitness Equipment 5,000
Total $8,000
TOTAL $26,000
TOTAL BUDGET CHUUK HIGH PROPOSAL $854,300
18 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
Consultant Duties
1. Consultant will continue to run the day to day activities of Chuuk High School for SY 2013-14
including monitoring of Teacher and Staff Attendance
2. Consultant will continue to train Jason Reiong to take over as Principal of CHS
3. Consultant will place 20 WT volunteers at CHS; orienting them to CHS and preparing their daily
teaching schedules. Consultant will also find suitable housing for volunteers before July arrival.
4. Consultant will put together the class schedule for CHS
5. Consultant will administer placement test to all students and make final determination of
student placements for SY 2014
6. Consultant will recruit 1 qualified VP and 2 Counselors for CHS
7. Consultant will meet with Chamber of Commerce to assist in the setting up of Vocational Job
Shadowing Programs
8. Consultant will prepare yearly budgets for CHS to be submitted in a timely manner to Chuuk
DOE
9. Consultant will oversee the purchasing of school supplies by preparing a yearly vendor pricing
list and by establishing off island contacts with MOUs to aid in purchasing from off island.
10. Consultant will prepare MOU’s for local businesses and student trainees
11. Consultant will prepare Vocational Certification Programs and submit to Board and AG before
August 2013
12. Consultant will provide yearly test report based on all schools JHET performance to be
submitted to the Director and the Board of Education
13. Consultant will continue to develop relationships with donor organizations ie: the LDS Church
and other funding agencies.
Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform 19
Letter to Chuuk State Governor Johnson Elimo
The Chuuk Advisory Group on Education Reform
c/o Graduate School USA, Pacific Islands Training Initiative
900 Fort Street Mall, Suite 1540, Honolulu, Hawaii 96734
July 22, 2013
Johnson Elimo
Governor
Chuuk State
Subject: Status of Nominations
Dear Governor:
The Advisory Group (AG) would like to know the status of the current process of appointing and
confirming the position of Director of Education as well as the status of the appointment and
confirmation of Board of Education Members.
The Advisory Group believes that it is very critical to have a Director and a full Board in place in order to
rapidly move forward with the issues of the Chuuk Education Reform process.
Your commitment to the appointment of these positions is consistent to strong statements that you
made at the High Level Meeting held in November of last year which set this entire reform process in
motion.
We look forward to hearing from you in this regard as soon as possible this week.
Sincerely,
Thomas Bussanich Advisory Group Member
tom_bussanich@ios.doi.gov
Patrick U. Tellei, EdD Advisory Group Member
tellei@palau.edu
Francis X. Hezel, SJ Advisory Group Member
fxhezel@gmail.com
21
Letter to Senate President Mark Mailo
The Chuuk Advisory Group on Education Reform
c/o Graduate School USA, Pacific Islands Training Initiative
900 Fort Street Mall, Suite 1540, Honolulu, Hawaii 96734
July 26, 2013
Mark Mailo
President
House of Senate
Chuuk State
Subject: Status of Nominations
Dear President Mailo:
The Advisory Group (AG) was disappointed that it was unable to meet with the Senate during its
week of meetings in Weno, Chuuk for the Third Quarterly Meeting of the Advisory Group on
Education Reform. For your information, our meetings during the week were very productive
and we believe that, with the hiring of Human Resource, Management and Reform consultants
by the Department of Education, the Reform process is well on its way towards improving
schools in Chuuk State.
This being said, the Advisory Group believes that it is very critical to have a Director of Education
and a full Board of Education in place in order to rapidly move forward with the many issues of
the Chuuk Education Reform process. It is our understanding that a candidate for Director has
been forwarded to the Senate and awaits the initiation of a confirmation process.
We would therefore seek your immediate attention to this confirmation process, recognizing
that such process can often be slow and arduous. We are hopeful that Board appointments are
also in line for consideration during the same time frame.
It is or strong hope that we will be able to report to JEMCO that these critical positions are in
place prior to its August meetings where budgetary issues related to Education and the reform
are deliberated.
22 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
We look forward to your successful confirmation of these positions and visiting you on our next
quarterly visit to Chuuk, scheduled on the last week of October, 2013.
Sincerely,
Thomas Bussanich Advisory Group Member
tom_bussanich@ios.doi.gov
Patrick U. Tellei, EdD Advisory Group Member
tellei@palau.edu
Francis X. Hezel, SJ Advisory Group Member
fxhezel@gmail.com
23
WorldTeach Primary School Pilot Project
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Budget Presentation (Ryan Edgar, DOI Education Grants Manager)
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37
Request for Proposal: Human Resources Management Consultant
Issue Date: February 12, 2013
Opening Date: February 18, 2013
Closing Date & Time: March 15, 2013 @ 5:00 p.m. Chuuk Time
The Chuuk State Government and the Department of Education are soliciting proposals from
interested and qualified individuals or institutions for Human Resources Management
Consulting services for the Chuuk State School System.
Chuuk State Law No. 11-12-24 exempted the Department of Education and its employees from
the Public Service System and placed them under the control and management of the Board of
Education; and Chuuk State Law No. 11-12-23 authorizes the reorganization of the Chuuk
Department of Education and established three new divisions (Division of Administration &
Personnel, Division of Planning and Development, and Division of School Support) and creating
the regional service centers.
Scope of work will include:
Developing a personnel system inclusive of rules, regulations and procedures.
Development of personnel record documentation requirements and related
maintenance procedures.
Establishing positions for the three divisions and developing job descriptions for those
positions estimated to be approximately 115.
Developing employee classification and incentive programs for the new personnel
system.
Assessing the skills and experiences of the existing employees to align their placements
in the established positions within the new organizational structure.
Developing training programs that will allow all employees in established positions to
understand their new roles, duties and responsibilities within the new organization and
also providing training for Department of Education Human Resources personnel.
Developing a professional code of ethics that will guide the operation of the Chuuk State
School System
Evaluation and Conditions
All proposals will be reviewed and evaluated by a Special Committee formed to evaluate
proposals and select an awardee. The Special Committee reserves the right to reject any and all
proposals and/or extend the closing date of the RFP and to request additional information from
any applicant. Proposals will be evaluated heavily based on experience in providing the
requested services, past performance and demonstrated ability to complete services within the
timeline of the reform plan and most advantageous to the reform program.
38 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
All interested parties must submit their proposals no later than March 15, 2013 at 5:00 p.m.
Chuuk time to the Chuuk Department of Education. Late submissions will not be accepted and
will be returned.
Proposals must be submitted to the address below marked CSS 2012-12-01:
Chuuk Department of Education
P.O. Box 460
Weno, Chuuk FM 96942
Attention: Gardenia Aisek Macayaon, Director of Education
Phone#: 691-330-7405
Proposals must include the following information:
1. Name of individual or organization
2. Name of contact person
3. Physical address
4. Telephone and fax numbers
5. Email address
6. Statement of qualification and experience with similar projects
7. Proposed duration of work
Electronic proposals will be accepted via email at gardenia.aisek@gmail.com
To obtain further information, interested parties should contact the individual below.
Gardenia Aisek Macayaon
Director of Education
P.O. Box 460
Weno, Chuuk FM 96942
Phone: 691-330-7045
Email: gardenia.aisek@gmail.com
The Department of Education reserves the right to reject any and all proposals received in
connection with this RFP for failure to comply with this advertisement and/or non-compliance
with procurement procedures.
Any contract(s) awarded will be between the Chuuk State Government and the person or
organization receiving the award.
39
Request for Proposal: Education Reform Consultant
Issue Date: February 12, 2013
Opening Date: February 18, 2013
Closing Date & Time: March 15, 2013 @ 5:00 p.m. Chuuk Time
The Chuuk State Government and the Department of Education are soliciting proposals from
interested and qualified individuals or institutions to provide consulting services for the Chuuk
State School System. The department is accepting proposals for two full-time, resident
education experts including one Education Reform Implementation expert and one School
Management Expert.
Scopes of work for these two resident education experts are as follows:
The Education Reform Implementation expert will:
Complete the revision of the Chuuk Education Reform Plan (CERP) goals, objectives and
timeline to reflect the endorsed recommendations of the Reform Review, the outcomes
of the High-Level meeting, and the implementation of key legislative measures.
Take lead responsibility for keeping the Reform Monitoring Matrix up-to-date for
submission to CDOE (Chuuk Department of Education) Executive Director to CBOE
(Chuuk Board of Education) and Advisory Group for review and reporting.
Take lead responsibility for CERP goal one through advisory support to the new CDOE
Division of Administrative and Personnel.
Submit deliverables to the Executive Director of Education and to the Board of
Education as expected.
The School Management Expert will:
Take lead responsibility for CERP goals 2, 3, and 4 through advisory support to the new
CDOE Division of School Support.
Take lead responsibility for ensuring the Facilities Repair and Maintenance Master Plan
is integrated into the overall reform program through advisory support to the new CDOE
Division of Planning and Development.
Submit deliverables to the Executive Director of Education and to the Board of
Education as expected.
Qualifications
Applicants are expected to have earned their college diplomas in education or other related
fields; they must be knowledgeable and experience in education reforms and school
management; be able to work in different settings and environments and willing to travel to
40 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform
other islands in Chuuk. They must have good work attitude and ethics and are easy to work
with others.
Evaluation and Conditions
All proposals will be reviewed and evaluated by a Special Committee formed to evaluate
proposals and select an awardee. The Special Committee reserves the right to reject any and all
proposals and/or extend the closing date of the RFP and to request additional information from
any applicant. Proposals will be evaluated heavily based on experience in providing the
requested services, past performance and demonstrated ability to complete services within the
timeline of the reform plan and most advantageous to the reform program.
Terms and Status of Employment
Consultants will work with the Chuuk Department of Education for a period of one year with
contracts renewable annually based on the need of the department for the implementation of
the education reform plan. The status of employment will be that of an independent consultant
who will report to the Executive Director of Education.
All interested parties must submit their proposals no later than March 15, 2013 at 5:00 p.m.
Chuuk time to the Chuuk Department of Education. Late submissions will not be accepted and
will be returned.
Proposals must be submitted to the address below marked CSS 2012-12-02:
Chuuk Department of Education
P.O. Box 460
Weno, Chuuk FM 96942
Attention: Gardenia Aisek Macayaon, Director of Education
Phone#: 691-330-7405
Proposals must include the following information:
1. Name of individual or organization 2. Name of contact person 3. Physical address 4. Telephone and fax numbers 5. Email address 6. Statement of qualification and experience with similar projects 7. Electronic proposals will be accepted via email at gardenia.aisek@gmail.com
Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform 41
Gardenia Aisek Macayaon
Director of Education
P.O. Box 460
Weno, Chuuk FM 96942
Phone: 691-330-7045
Email: gardenia.aisek@gmail.com
The Department of Education reserves the right to reject any and all proposals received in
connection with this RFP for failure to comply with this advertisement and/or non-compliance
with procurement procedures.
Any contract(s) awarded will be between the Chuuk State Government and the person or
organization receiving the award.
Recommended