Time Management: Tools That Get the Job Done Presented Daniel Graham

Time Management: Tools That Time Management: Tools That Get the Job DoneGet the Job Done

PresentedPresented Daniel Graham Daniel Graham

What is Time Management? What is Time Management?

Time Management is the Time Management is the efforteffort of of controlling controlling eventsevents associated with associated with

one’s life. one’s life. A Vehicle to help you get where you A Vehicle to help you get where you

want to gowant to goA Tool to build a great lifeA Tool to build a great life

A set of disciplines that will help you A set of disciplines that will help you succeed in lifesucceed in life

Personal Story

Mark Twain once said, “The truth Mark Twain once said, “The truth will set you free, but first it will will set you free, but first it will

make you miserable”make you miserable”

“The mold of our fortunes “The mold of our fortunes is in our own hands” is in our own hands”

-Sir Francis Bacon-Sir Francis Bacon

What Would You Like to Learn What Would You Like to Learn from this Seminar?from this Seminar?

Overview of Seminar. . .

• Theological Theological FoundationsFoundations

• Principles of Time Principles of Time ManagementManagement

• Top Tools of Time Top Tools of Time ManagementManagement

• Sharpening the Sharpening the ToolsTools

• Breakout SessionsBreakout Sessions

I. Theological Principles of Time Management

Chronos and Kairos TimeChronos and Kairos Time

Chronos: EfficiencyChronos: Efficiency

Kairos: Effectiveness Kairos: Effectiveness

Theocratic Time ManagementTheocratic Time ManagementGod Centered: The improvement God Centered: The improvement of every moment to the Glory of of every moment to the Glory of God. It focuses on who we are God. It focuses on who we are

not merely what we donot merely what we do

Anthropcentric: The Anthropcentric: The improvement of every moment to improvement of every moment to

the glory of man. Its focus is the glory of man. Its focus is doing.doing.

Matthew 6:33Matthew 6:33

33 But 33 But seek ye firstseek ye first the kingdom the kingdom of God, and his righteousness; of God, and his righteousness;

and all these things shall be and all these things shall be added unto you.added unto you.

Ephesians 5:15-17Ephesians 5:15-17 See then that ye walk See then that ye walk

circumspectly, not as fools, but circumspectly, not as fools, but as wise,as wise,

16 Redeeming the time, 16 Redeeming the time, because the days are evil.because the days are evil.

17 Wherefore be ye not unwise, 17 Wherefore be ye not unwise, but understanding what the will but understanding what the will

of the Lord of the Lord isis..

Colossians 3:23-24Colossians 3:23-2423 And whatsoever ye do, do 23 And whatsoever ye do, do it it heartilyheartily, as , as to the Lordto the Lord, and not , and not

unto men;unto men; 24 Knowing that of the Lord ye 24 Knowing that of the Lord ye shall receive the reward of the shall receive the reward of the

inheritance: inheritance: for ye serve the Lord for ye serve the Lord Christ.Christ.

Proverbs 6:6-96 Go to the ant, thou sluggard;

consider her ways, and be wise: 7 Which having no guide, overseer,

or ruler, 8 Provideth her meat in the

summer, and gathereth her food in the harvest.

9 How long wilt thou sleep, O sluggard? when wilt thou arise out

of thy sleep?

The value of time is beyond computation. Christ regarded every moment as precious, and it is thus that we should regard it. Life is to

short to be trifled away.

Christ's Object Lessons, p. 342.

“Our time belongs to God. Every moment is His, and we are under

the most solemn obligation to improve it to His glory. Of no talent He has given will He require a more

strict account than our time.”COL 342

An ordinary mind, well disciplined, will accomplish more and higher

work than will the most highly educated mind and the greatest

talents without self-control.

Christ's Object Lessons, p. 335.

Breakout Questions

1. If you could do anything in life you love, without the possibility of failure, what would

you do?

2. If you could write your own obituary, what would you write?

What would you want others to say?Work, Family, Friends, Church

II. Principles of Time Management

Do you love life, then do not squander time, for that’s the stuff that life’s made of.”

- Benjamin Franklin

Confucius say: a journey of 1000 miles begins with one step

1. There is 1. There is enoughenough time to get time to get everything done that God wants everything done that God wants

you to get doneyou to get done

2. Urgent vs. Important Tasks

3. Proactive vs. Reactive Behavior

4. The Law of Priorities Few things done well, Many things

done poorlyGood is the Enemy of the great….

Learning to Say NO “The quality of a persons life is

in direct proportion to their commitment to excellence, regardless of their chosen

field of endeavor.”

-Vince Lombardi

5. The Law of Sowing and 5. The Law of Sowing and ReapingReaping

Thought to Action, Action to Habit, Thought to Action, Action to Habit, Habit to Character, Character to DestinyHabit to Character, Character to Destiny

The measure of a man’s real character The measure of a man’s real character is what he would do if he would never is what he would do if he would never

be found out. – Lord MacCaullaybe found out. – Lord MacCaullay

6. There is Power in Focus and Concentration

Ecc 9:10 Look upCommon Characteristics of Genius:

1. Systematic and orderly way.2. They have a sense of wonder. They

look at things in a fresh new way.3. They have the ability to concentrate on

things at a deeper level. A greater

intensity.

7. The Power of DecisionTime Management is not doing the wrong things quicker. That just gets

us nowhere faster. Time Management is doing the right

things

What do I need to stop doing?

8. You are Who you Believe you Are.

1. Spontaneous2. Negative Programming

3. Self Limiting Beliefs

Whether you think you can or not, your right…

Henry Ford…

9. The Power of Direction9. The Power of DirectionClarity of Goals and Directions

Model for Time ManagementModel for Time Management

Long Term Goals

Planning Organizer

Action Steps

Short Term Goals

Implementation

Techniques

Event Management

Roles

Vision

Life Mission

Values

God’s Principles

10. Balance Is Best

Breakout SessionWhat do you value most in life?

What are your God given Roles?

ValuesExcellence

HonorIntegrity

FaithCourageLoyaltyTrust

Kindness

RolesHusband

FatherWorker

NeighborFriendSon

Volunteer

III. Top Tools of Effective Time Management

1. Set SMART Goals

Example of Goal GroupingLead Goal: A4 To Lose 15 Pounds by December 13, 2005 Sub Goal: A1 Schedule Doctors appointment for physical by Sept. 2 A2 Workout at fitness center 35 minutes Monday-Friday A3 Eat 1800 Calories daily

2. Use a Prioritized Daily Action List (To Do List)

The palest ink is better than the best memory: Chinese Proverb

Maintenance Lists

Increase Effectiveness over 25%

3. To Fail to Plan is to Plan to Fail

-Benjamin Franklin

1. Daily Planning (Night Before)2. Weekly Planning3. Monthly Planning 4. Yearly Planning

“As far as possible, it is well to consider what is to be

accomplished through out the day. Make a memorandum of the

different duties that await your attention, and set apart a certain time for the doing of each duty.

Let everything be done with thoroughness, neatness, and

dispatch…” Ellen White SD 114

4. Use an Organizer. Paper or Electronic

5. Scheduling of Time

6. Get Organized6. Get Organized

• Handle Paper OnceHandle Paper Once

• T.R.A.F. Trash, Refer, Action File, T.R.A.F. Trash, Refer, Action File, FileFile

• Tickler FileTickler File

• Clear Desk and Clean Up Clear Desk and Clean Up

7. Avoid Distractions

• A. TelevisionA. Television

• B. ProcrastinationB. Procrastination• C. InterruptionsC. Interruptions

The average person gets 1 interruption every 8 The average person gets 1 interruption every 8 minutes, or approximately 7 an hour, or 50-60 per minutes, or approximately 7 an hour, or 50-60 per

day. The average interruption takes 5 minutes, day. The average interruption takes 5 minutes, totaling about 4 hours or 50% of the average totaling about 4 hours or 50% of the average

workday. 80% of those interruptions are typically workday. 80% of those interruptions are typically rated as "little value" or "no value" creating rated as "little value" or "no value" creating

approximately 3 hours of wasted time per day.approximately 3 hours of wasted time per day.

Telephone, Emails, WebTelephone, Emails, Web

• Get on and off soon.Get on and off soon.• Screen Calls: overcome curiosityScreen Calls: overcome curiosity• Have calls held. Periods for no Have calls held. Periods for no

interruptionsinterruptions• Get and give call back timesGet and give call back times• Batch your callsBatch your calls• Plan calls in advance: write out Plan calls in advance: write out

agendaagenda• Take careful notes of important callsTake careful notes of important calls

Drop-in Visitor/Socializing

8. Keep a Time Log

Breakout Session5-7 Minutes

Goals Prioritize Them if Possible

Congruent/Harmonize with each other.

5 Goals for each area (5 Minutes) Consistent and

Congruent

IV. Sharpening the Tools

1. Early to Bed Early to Rise1. Early to Bed Early to Rise

• Slowing of Mental ProcessesSlowing of Mental Processes• 4 hours less sleep can make ones 4 hours less sleep can make ones

reactions 45% slower.reactions 45% slower.• Demolishes ability to focusDemolishes ability to focus• Short term memory strongly Short term memory strongly

affectedaffected

2. Exercise2. Exercise

3. Time with God

4. Decide on Being a Life Long Learner

5. Accountability Partner/Coach/Mentor

6.Sabbathing/Recreation/Margining

7. Ask God for Help

““There comes a special moment in There comes a special moment in everyone’s life, a moment for which everyone’s life, a moment for which that person was born. That special that person was born. That special

opportunity, when he seizes all opportunity, when he seizes all opportunity, when he seizes it, will opportunity, when he seizes it, will

fulfill his mission, a mission for fulfill his mission, a mission for which he was uniquely qualified. In which he was uniquely qualified. In that moment he finds greatness. It that moment he finds greatness. It

is his finest hour.”is his finest hour.” -Winston Churchill -Winston Churchill