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CHSAA DIGITAL PLATFORM – A Refresher for Athletic Directors & Administrative Assistants TO: CHSAA Member Schools FR: Bert Borgmann, Assistant Commissioner Anjelica Maestas, Planet HS RE: CHSAA Digital Platform Changes and Updates As of July 1, the CHSAA Digital platform moved to the 2019-2020 school year. One of the biggest changes is accessing the website. Please access the platform by going to www.planeths.com. All previous logins and passwords are the same for prior users. The interface and design of the platform has changed but all functionality remains the same. Please note that with whatever you are a doing in the CHSAA digital Platform, there is a Self Help tab on each page that will help you navigate the most frequently asked questions. It is always located on the right hand side of each screen and it will flash to remind you that it is there. If you are a new AD who needs permission to the digital platform, one of the following will need to be done: - If you have an administrative assistant, please have them do the following:
1. Setup 2. Click Next 3. Click Create User or Existing User (if you have a current account to your school) 4. An email will generate for you to create your profile with your new school (create user only)
- If you do not have an administrative assistant, please contact Anjelica Maestas anjelicamaestas@planeths.com to grant you permissions. Here are a few updates and changes that have occurred: Affidavit/CHSAA Bylaws Test In order to sign off on your affidavit card (membership card which says your schools agrees to follow CHSAA rules), you will do so in your AD Management tab. After signing off on the affidavit, we strongly suggest that you complete your CHSAA Bylaws exam as well. Coaches All coaches have rolled over into the 2019-2020 school year and are currently listed as permanent. There are two new coach types: 1st year volunteer and volunteer. First-year volunteer coaches are subject to all requirements as a 1st-year coach but only pay $25 for the 1st-year coach course. Volunteer are subject to all requirements as a permanent coach but are not given the title as a permanent coach. If you need to make this adjustment to your coaches you will do so by clicking the gear icon to the left of the coach name, change, and save. All coaches give the appearance that they do not have forms. That is not the case. Coaches will need to login to complete their required documents. If they have forms that have not expired, i.e. First Aid, the coach will need to click the REUSE button in the bottom right hand corner. There are two new requirements that CHSAA has implemented this year; Student Mental Health Course and Mandatory Report Training. Each of these courses have a direct link from the platform. For Student Mental Health, a coach can meet the requirement through his/her district if offered or the NFHS course and upload proof of either one. This certificate is good for two years.
For Mandatory Reporter Training, the coach can meet the requirement through his/her district if offered or the NFHS course and upload proof of either one. This certificate is to be done annually. Transfers All transfers can be filed through the digital platform. Attached is a step by step guide as a refresher on how to complete if you are the receiving or sending school. Parents now can return to the transfer form and change sending staff name and email along with uploading additional documentation, if needed. As always if you have any questions or concerns, please reach out to me or Anjelica.
transfersreceiving / sending
receiving adTransfer form 9
Click on transfer forms tab or self help to be guided
invite parent or parent can begin section on their own by selecting transfer forms
Input parents email address
Parent will receive an email to create account, link with student and begin
transfer form
Parent view
Parent logs in after linking account & clicks transfer forms tab
Parent clicks on Form 9
Name of student parent is linked to
Parent reviews student information
Parent inputs their information
Parent checks off on sport selection
Parent checks off on schooling status
Parent selects application choice
Required docs to upload for specific application
Parent completes the above section
Parent uploads appropriate docs
Parent inputs sending staff name and email
Sending staff view
**Sending staff will receive an email to complete transfer form
The transfer form will not appear on your dashboard
Those out of state and country can complete as they receive an email
Follow link to access transfer form
Review sport selection - alter if needed and initial
Input required information
Input required information
Input required information
Receiving staff view
***Please only complete this section after you have successfully reviewed the sending staff section
Can be accessed in the dashboard or through email
Click on transfer forms tab
Click on student name
Click on form 9
Input required information
Input league vote if you have it
and/or
Input league director and sign off on form
Chsaa decision
Chsaa makes their decison
Once chsaa has made their decision you will receive an email. You can access the previous slide section to review comments made by the
chsaa office
Transfer form 9 Flow
Parent
Parent is invited or can start transfer on their own. They must have an account and be linked to their child.
Sending AD
Parent inputs sending AD info, email sent to sending AD to complete
Receiving AD
Email sent to receiving AD to complete section, can input league vote or send to league president
League Pres.
If applicable, league president inputs league vote
CHSAA
CHSAA office makes decision
Transfer form 9b
***once you start you must finish in one sitting
Type in student name in search box and select
Select 9b form
Complete form 9b
Complete form 9b
Complete form 9b
Complete form 9b
Complete form 9b
Complete form 9b
Transfer form 9c
***once you start you must finish in one sitting
Type in student name in search box and select
Select 9c form
Complete required areas - sign and submit at bottom of page
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