Training objectives & notes to the presenter…

Training objectives & notes to the presenter…• This training module is designed for an

administrative commissioner ( Council Commissioner, Assistant Council Commissioner, District Commissioner or Assistant District Commissioner)

• To be presented to unit serving commissioners (Unit Commissioners & Roundtable Commissioners) at Commissioner Cabinet Meetings and District Commissioner Staff Meetings

1

Training objectives & notes to the presenter (cont’d)…

• This training module will describe the genesis as well as the expected outcomes of this recognition

• Provide a thorough understanding of the specific requirements of this recognition

2

Training objectives & notes to the presenter (cont’d)….• Provide a consistent format for

administrative commissioners to present to unit serving commissioners

• Help participants gain more understanding of our mission as commissioners

3

Training objectives & notes to the presenter…(cont’d)

• As a presenter, every effort should be made to become as familiar as you can with the particulars of this award

• Have copies of the ‘Commissioner Progress Record’ for this award available for each participant

4

Training objectives & notes to the presenter (cont’d)…• District Committee members should be

welcomed to attend training sessions

• This presentation includes speakers notes with each slide

• Practice the presentation and remember that this PPT is your guide

• You! Are the presentation!

5

6

Commissioners Award of Excellence in Unit Service

Effective June 1, 2011

Learning Objectives

• Participants will have a thorough understanding of this award and its requirements

• Become more familiar with the unit self-assessment tool and realize it’s usefulness

7

Learning Objectives (cont’d)

• Encourage proficiency with Unit Visitation Tracking System (UVTS)

• Gain perspective on the critical importance of both unit and youth retention

• Recognize those commissioners who take that next step

8

Our Mission• Help Units Succeed

– Engage with unit leadership– Develop a meaningful

relationship– Trained unit leadership– Coach and mentor– Dynamic and relevant program– Unit growth – Retention

9

Why this recognition is significant

• Helping Units Succeed– Improve unit program– Increase retention of youth– Recognize volunteers who

provide excellent Commissioner Service

– Lead by example

10

Focus of this recognition

1. The Unit Visit and/or Contact2. Mentoring/Coaching/Counseling3. Continual Education4. Re-chartering Service5. Effective Unit Strengthening

11

RequirementsWho is eligible?• Any registered commissioner

providing direct unit service– Unit commissioner works with

his/her assigned units– Other commissioners work with

the District Commissioner where the units are registered

12

Technical Skills

• The ability to use UVTS 2.0 to log visits

• The ability to provide UVTS 2.0 visit reports to an ADC or DC

13

Required outcomes

• Demonstrated use of UVTS

• Improved retention of unit members

• On-time unit re-charter

• All over the course of two years

14

Participation

• Participate or staff ONE continuing education event for Commissioner Service

15

More on Participation

Exceptions• “Participating or staffing in an

applicable event prior to the start date of this award or instructing during a training session as part of a regular staff meeting may not be applied”

16

“Visits”• The commissioner shall make at

least (6) physical visits to each assigned unit per year

• The commissioner shall make at least (6) significant contacts in addition to the (6) physical visits

• All visits & contacts must be logged with UVTS

17

Define “Visit”

Visit or Contact?

• Visit: Physical visit to each assigned unit– Examples:

• Unit meeting• Leadership meeting• Committee meeting• Outing

18

More on “Visits”

• Contact: Significant contact– Examples: Two-way electronic

communication• Telephone call• E-mail• Text• In person

19

Training and Experience• Complete Commissioner Basic Training

• Continual Education for Commissioners

• Provide re-chartering service– Hold membership inventories– Training verification of unit leadership– Journey to Excellence progress review

meetings– Perform charter presentations to the

Chartered Organizations

20

Journey to Excellence• Unit Service per JTE:

– Unit “visits” are being made and are entered into the Unit Visit Tracking System (UVTS)

– A unit should expect a minimum of six commissioner visits/contacts per year

– Criteria for JTE may change from year to year.

– Adjustments in the requirements for this award may be necessary by the Council Commissioner to reflect these changes.

21

Performance• Performance Goal

– Identify a specific goal in a specific unit that will improve unit performance.

– Utilize the Annual Unit Self-Assessment tool• The goal should target improvement

– In at least one of the unit self-assessment target areas

• Action Plan– Provide a written plan approved and signed

by the unit leader

22

Results• Unit Self-Assessment

– Conducted twice a year for two years• Unit Retention

– On-time re-chartering for two consecutive years

• Youth Retention– Youth retention percentages must show

improvement– Refer to the Journey to Excellence

form for guidelines

23

Approval and Committee Action• Approval by ADC/DC

– Requirements– Participation – Performance

• Upon completion– Provide a copy of the progress record to

the District Commissioner• Final approval

– Council Commissioner– Council Scout Executive

24

Commissioners Award of Excellence in Unit Service Development Team• Ellie Morrison – National

Commissioner Support Team• Craig Bailey – UC – Northeast Region• David James – DC – Central Region• Dwight Jekel – ACC – Southern Region• Kevin Baker – CC – Western Region• Doug Ferguson – Area Commissioner

– Southern Region

25