Understand business uses of presentation software and methods of distribution

PRESENTATION

PURPOSEUnderstand business uses of presentation software and methods of distribution.

WHAT IS PRESENTATION SOFTWARE?

Presentation software is a program used to create slide shows or multimedia presentations.

Multimedia means presenting data in more than one medium, such as combining text, graphics, animation, video and sound.

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CHARACTERISTICS OF APPROPRIATE CONTENT

Educational • To train, present information, emphasize key

points, or explain procedures

Persuasive• To advertize or provoke action

Narrative • To broadcast messages, tell a story, or

entertain

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EXAMPLES?

As a class, brainstorm other examples of when presentation

software is an appropriate method of information distribution and

communication

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Content is trivial or without a clear purpose

Content loses its meaning when translated

Content should be preserved in its original form

CHARACTERISTICS OF INAPPROPRIATE CONTENT

EXAMPLES?

As a class, brainstorm other examples of when presentation

software is an inappropriate method of information distribution

and communication

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Once the decision has been made to use presentation

software, the next step is to determine the best method of

delivery

Decisions

Decisions

Decisions

PROCEDURE FOR DEVELOPING A

MULTIMEDIA PRESENTATION

Apply procedures to develop multimedia presentations used in business.

6.02 Apply procedures to develop multimedia presentations used in business. Slide 9

PROCEDURE FOR DEVELOPING A MULTIMEDIA PRESENTATION

These first two steps were have been covered. They are a part of the procedure for creating a multimedia presentation and must be included, but will not be described again in detail in this presentation.

Step 1 – Determine the purpose of the presentation

Step 2 – Identify the target audience

6.02 Apply procedures to develop multimedia presentations used in business. Slide 10

STEP 3 - STORYBOARD THE CONTENT

A storyboard is a collection of frames on a piece of paper

Used to determine the number of slides needed

Used to organize the content of the presentation

6.02 Apply procedures to develop multimedia presentations used in business. Slide 11

STEP 4 – SELECT A DESIGN Appropriate for the purpose of the

presentation Templates may be used

For example, use a beach template if preparing a presentation to be delivered at a youth retreat at Atlantic Beach

6.02 Apply procedures to develop multimedia presentations used in business. Slide 12

STEP 5 – EDIT THE MASTER SLIDE Make any global changes to the template

in this step. Anything applied to the master slide will be applied to all slides in the presentation

Items to consider editing:Format the footerEdit background colorsEdit font sizes and stylesEdit bulletsAdd logos or graphics that will appear on every

slideAdjust line spacing

6.02 Apply procedures to develop multimedia presentations used in business. Slide 13

STEP 6 – ENTER THE CONTENT Rule of sevens

Appropriate language and grammar

Correct any spelling errors

6.02 Apply procedures to develop multimedia presentations used in business. Slide 14

STEP 7 – ADD AND FORMAT GRAPHICS, AUDIO, AND VIDEO (OPTIONAL)

GraphicsUsed to enhance, not distract

Place image close enough to the text it illustrates Don’t make image too big or too small

Consistent use of graphic types Don’t mix cartoons with photographic images

File size of image should not slow presentation Audio and Video

How will the file play?Will the file be embedded or linked?Determine the volume level

STEP 8 – ADD ANIMATIONS AND TRANSITIONS (OPTIONAL) Animation adds visual interest and

emphasizes key partsCan be applied manually and/or an

animation scheme can be used Transitions control the flow of

information

6.02 Apply procedures to develop multimedia presentations used in business. Slide 15

6.02 Apply procedures to develop multimedia presentations used in business. Slide 16

STEP 9 – PRACTICE! Practice the timing Practice speech patterns (tone, speed,

transition phrases)

STEP 10: REVISE AS NEEDED Repeat Steps 4-9 as needed to fine-tune

the presentation

6.02 Apply procedures to develop multimedia presentations used in business. Slide 17

6.02 Apply procedures to develop multimedia presentations used in business. Slide 18

TRANSITIONS Transitions determine how the

presentation will progress from one slide to the next.

Random transitions can be set globally to the entire presentation or individually.

The speed of the each transition should be consistent and enhance the message.

DETERMINE HOW THE VIDEO OR AUDIO WILL PLAY Looped (continuous play)

On mouse click

Automatically

6.02 Apply procedures to develop multimedia presentations used in business. Slide 19

LINKED A linked object means that the

container (presentation file) merely saves the actual filename, as opposed to the whole file.

If linked, make sure the presentation, including all supporting files are packaged before saving to another computer

6.02 Apply procedures to develop multimedia presentations used in business. Slide 20

EMBEDDED An embedded object is actually

stored in the container (presentation file) rather than pointing to a linked document or file somewhere else.

6.02 Apply procedures to develop multimedia presentations used in business. Slide 21

ANIMATION Make text and pictures fly in, bounce,

and zoom out using animation. Animate text by word, letter, or line and

add dimming and sound effects.

Use entrance and exit effects to fade pictures in and out with items in a bulleted list.

Use dimming to keep the reader focused on the content

Use emphasis to stress key points

6.02 Apply procedures to develop multimedia presentations used in business. Slide 22

6.02 Apply procedures to develop multimedia presentations used in business. Slide 23

ANIMATION SCHEMES A preset animation scheme

ties together several types of animation effects that complement each other.

A scheme is a polished sequence of effects that can be applied to several slides or the whole show.