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Reminders
• Office hours Friday, from 1pm – 3pm EST
• Complete the Unit 6 test
• Participate on the discussion board
• Read assigned parts of chapter 6
Functions of Word Processing Software
• Preparing written forms of communications for clients, other lawyers, and courts
• Allow multiple parties to work on and revise documents
• Examples Corel WordPerfect or Microsoft Word
• Typing functions and built-in software tools, such as grammar check, spell check, and formatting
• Microsoft 2007 contains an user interface, called the Ribbon
Navigating in Word Processors
• Menus and toolbars are the way you use the features of a word processing program
• Menus show a list of commands and are located on tool bar
• Toolbars contain menus, buttons, or a combination of both
• Most word processing programs offer a “Help” button to assist you in using the various features offered
Online and Program Resources• Usually word processing programs have online resources for
instruction and help using them
• Updates are available via the online websites
• Guides and instructions are built into the programs and are available online and through the vendors
• Examples of the tutorials for Word 2003 and 2007 appear in your textbook. Microsoft website has tutorials for Word 2010
• Courses are available for in-depth instruction of these programs
Creating and Saving a Document
• When opening word processing program, you’ll be asked if you want to open existing document or create new one
• File menus to create and save a document in Word and WordPerfect are in your textbook
• WordPerfect offers compatibility with Word
• When saving, you can choose “Save” or “Save As” features
• “Save As” allows you to save in earlier version if you are using Word 2007
Templates
• A template is a preset or pre-designed page
• These can save you a lot of time and ensure that your document is organized and professional looking
• When working in a law office, you’ll use templates for pleadings and other legal documents that are filed in court
Identifying Document Format
• File extensions are tags of three to four letters (preceded by a period) that identify a data’s file format
• Word 2003 = .doc; Word 2007 and 2010 = .docx• WordPerfect = .wpd• Words = .wps• Web documents = .htm • Generic = .txt• Adobe Acrobat Reader file = .pdf
Document Formats
• WordPerfect usually converts documents from other formats into the WordPerfect (.wpd) format
• You can save to an earlier version of Word
• If you are using the earlier version of Word you cannot save to the 2007 or 2010 version
Track Changes• In order to make corrections to a document that you want
others to see you need to use the track changes button
• In Word 2007, you click on “Review”, then “Track Changes” (highlight)
• You can strike out and make comments either in the body or in the margin
• In Word 2003, click on “Tools”, “Track Changes”, “Highlight Changes”
You Try!
• Try opening your word processing software right now
• Open any saved Word document on your computer
• See if you can find and turn on the track changes button
• Were you able to get it going?
• Is this something you think you might use?
Security Features
• Why is it important for a law firm to protect or secure word processing documents?
Security Features• Now that you created, converted, edited and/or saved your
document, you can include protect your document
• Protecting your document will help to ensure that others will not have unrestricted access to what you have created.
• Find “Protect Document” by clicking on “Review”, and then “Protect Document”
- Read only- Limited editing- Track changes
• Encryption
You Try!
• Open up a document and try engaging some of the protections afforded by your word processing program
• • Did they work?
• What benefits do you think these provide?
Document Comparison
• Go to the “Review” tab and click the “Compare” command. Use “Browse” to select the two documents. Accept or reject changes.
Mail Merge
• Used for form letters, labels, and mass mailings
• In Word 2007, select Start > Mail Merge
• For Word 2003, see http://office.microsoft.com/en-us/word/HA010349201033.aspx
Table of Authorities
• New in Word 2007
• Find an explanation here: http://swlawsba.com/TOATOC/TableofAuthorities2007.pdf
• Word allows you to make your own categories or save seven types of citations; cases, statutes, rules, treatises, regulations, constitutional provisions, and other authorities.
Ethical Issues
• Always remember to remove any track changes before sending out the final version to your opponent!
• If not, the reader can see your thought process – which can be very telling when it comes to what is not included in your final version!
• This is not the same as removing metadata.
• Refer to our previous discussion about metadata.
Ethical Considerations
• So what do you think?
• What ethical considerations must be made before some of the word processing features, particularly those related to protection, are used?
• Do you think it is better to use them or not use them?
Reminders
• Office hours Friday, from 1pm – 3pm EST
• Complete the Unit 6 test
• Participate on the discussion board
• Read assigned parts of chapter 6
LOOKING AHEAD
• Unit 7: Excel
• Unit 8: PowerPoint and Specialty Software
• Unit 9: Final exam
• Unit 10: Wrap up
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