Use of Tally Software: Analysis Company Transaction

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ANALYSIS COMPANY TRANSACTION

Using Tally

By:

Md. Mahabub Alam

Md. Nurul Islam

Rabeya Begum

Tanvir Ahmed

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ANALYSIS COMPANY TRANSACTION

Using Tally

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TO CREATE A COMPANY IN TALLY:

Click on company info of button panel > create a company.

To Alter company information:

Click on company info of button panel > Alter >select a company > Enter

To delete company information:

Click on company info of button panel > Alter >select a company > Enter > Alt+D

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Gateway of Tally > Accounts info > Ledger > Create (under single ledger).

Gateway of Tally--. Accounts info Ledger Create (under single ledger).

Name Under

i. Cash A/C Cash in Hands

ii. Capital A/C Capital Account

iii. Furniture A/C Fixed Assets

iv. Purchaser A/C Purchase Account

v. Sales A/C Sales Account

vi. XYZ ltd. Sundry Debtors

vii. Uttara Bank Bank Accounts

viii. HSBC Bank Bank Account

Gateway of Tally--. Accounts info Ledger Create (under Multiple ledgers).

ix. Salary A/C Indirect expenses

x. Conveyance Account Indirect expenses

xi. Depreciation A/C Indirect expenses

Gateway of Tally > Accounts info > Ledger > Create (under multiple ledgers).

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Voucher:

Change following Configures

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Use single entry mode for pymt/Rcpt/Contra? “NO”

Use Cr/Dr instead of to/By during entry? “YES”

Journal for the month April -2010

Date Particulars Dr. TK Cr. TK Voucher

April-1

Cash A/C --------- Dr.

Capital A/C------- Cr.

200000

200000

Reciept

April-1

Uttara Bank------ Dr.

Cash A/C--------- Cr.

20000

20000

Contra

April-1

Furniture A/C------ Dr.

Cash A/C----------- Cr.

20000

20000

Payment

April-1

Purchaser A/C-------- Dr.

Cash A/C--------------Cr.

25000

25000

Purchase

April-1

Purchaser A/C-------- Dr.

Uttara Bank----------- Cr.

25000

25000

Purchase

April-1

Purchaser A/C------- Dr.

Cash A/C------------ Cr.

20000

20000

Purchase

April-1

Cash A/C--------- Dr. 20000 Sales

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Sales A/C-------- Cr. 20000

April-1

HSBC Bank------ Dr.

Sales A/C--------- Cr.

80000

80000

Sales

April-1

Uttara Bank----- Dr.

Cash A/C------- Cr.

30000

30000

Contra

April-1

XYZ ltd.----- Dr.

Sales A/C---- Cr.

50000

50000

Sales

April-1

Cash A/C----- Dr.

Sales A/C-----Cr.

50000

50000

Sales

April-1

Salary A/C----- Dr.

Cash A/C------- Cr.

20000

20000

payment

April-1

Cash A/C------ Dr.

Sales A/C---------Cr.

5000

5000

Sales

April-1

Depreciation A/C----- Dr.

Furniture A/C-------- Cr.

5000

5000

Journal

Display Voucher

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Gateway of tally display statement of inventory Statistics double click on ‘type of Voucher”Double click on month double click on voucher.

Edit Voucher

Gateway of tally display statement of inventory Statistics double click on ‘type of Voucher”Double click on month double click on voucher Edit.

Delete Voucher

Gateway of tally display statement of inventory Statistics double click on ‘type of Voucher”Double click on month double click on voucher Alt+D.

Print Voucher

Gateway of tally displayDaybook double click on voucher click on print button Yes.

Show Day Book

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Gateway of tally displayDaybook click on date/period button enter date Press enter key Click on detailed button.

Show Trail Balance

Gateway of tally display trail balance click on detailed button.

Show Profit & Loss

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Gateway of tally income & Expense A/C Click on detailed button.

Note: Click on configure Show vertical profit & Loss yes.

Show percentage? Yes.

Show balance sheet

Gateway of tally Balance sheet.

Setup Company

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Select Cmp SelectEnterCmp InfoAlter Double-ClickSelect Enter Maintain (Account with Inventory).

Active Inventory feature

Gateway of tally Features inventory features Maintain stock categories? Yes.

Create unit to measure

Gateway of tally inventory info unit of measure create type price/kg/ liter enter.

Inventory

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Group Item

TV Walton TV

Sony TV

Fridge Walton Fridge

Sony Fridge

Fan Walton Fan

Sony Fan

Create Following group:

TV Fridge Fan

Gateway of tally inventory info stock group create (under single stock group) type name of group (TV/Fridge/ Fan) Enter Select price Enter Enter Enter.

Create Following items:

Walton TV Sony TV Walton Fridge Sony Fridge Walton Fan Sony Fan.

Gateway of tally > inventory info > stock items > create ( under multiple stock items) > select group name > type name of Item ( Sony TV/Fridge/Fan, Walton TV/Fridge/Fan) > enter > unit (select piece) enter .

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Type name of second item……..

Activate Multiple Godown:

Feature > Inventory feature > maintain multiple godown- “YES”

Create Following Godown:

Main Godown

Show Room> enter

Gateway of tally > type name of godown (main godown/Showroom) > enter > enter> enter.

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Activate ledger (purchase A/C and Sales A/C) for Inventory & Create a party A/C ledger for Sun Electronics and Moon Electronics:

Activate ledger (purchase A/C and Sales A/C) for Inventory:

Gateways of tally > accounts info > ledgers > alter (under single ledger) > select purchase A/C or Sales A/C > inventory values are affected- “YES” > enter > enter.

Create a party A/C ledger for Sun Electronics and Moon Electronics:

Gateways of tally > accounts info > ledgers > create (under single ledger) > type Sun Electronics > under Sundry creditors.

Gateways of tally > accounts info > ledgers > create (under single ledger) > type Moon Electronics > under Sundry debitors.

Inventory Vouchers: purchase products and keep in godown-

Gateway of tally > account vouchers > select purchase button > click on as invoice button > parties A/C name: select Sun Electronics > purchase ledger: select purchase A/C > click on item Invoice > select name of item (sony TV) > enter > godown ( main godown) > enter > quantity (40) > type ‘20000’ > enter > enter > enter > enter .

April-04 Bought From sun electronic and store in main GodownSl No Name Units Price01 Sony TV 40 20000

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02 Sony Fridge 30 3000003 Sony Fan 50 500004 Walton TV 30 1500005 Walton Fridge 20 2000006 Walton Fan 60 3000

Sotck Journal Vouchers: bring products godown to showroom-

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Gateway of tally > inventory vouchers > select stock journal (STK JRNL) button > type name of item (sony TV) > enter > godown ( main godown) > enter > quantity (10) > enter > enter > enter > select sony TV > select Show room > enter > Select quantity (10) > enter > enter > enter.

*Do same for Sont Fan, Fridge, Walton TV, Fan, Fridge.

April-06 Bring Following Items From godown to ShowroomSl No Name Units

01 Sony TV 2002 Sony Fridge 1603 Sony Fan 2204 Walton TV 1205 Walton Fridge 1006 Walton Fan 30

Sales:

Gateway of tally > account vouchers > select Sales botton > enter data as required

Sales goes to Moon Electronics:

April-10 Sold following items to Moon Electronics from showroomSl No Name Units Price

01 Sony TV 10 2500002 Sony Fridge 6 3500003 Sony Fan 12 700004 Walton TV 6 2000005 Walton Fridge 4 2500006 Walton Fan 6 5000

Display Profit & Loss A/C: Gateway of tally > reports > Profit & Loss A/C ( Click on detailed button)

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Display Balacesheet: Gateway of tally > reports > Balacesheet ( Click on detailed button)

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Display Ratio Analysis: Gateway of tally > reports > Ratio Analysis.

Display Stock Summary: Gateway of tally > reports > Stock summary ( Click on detailed button)

Display day book:

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Gateway of tally > Display > day book

Change following Configuration

Format : Detailed

Show inventory Detail also “Yes”

Show report according to stock items: Gateway of tally > Display > Inventory books > Stock Items

Show report according to group: Gateway of tally > Display > Inventory books > Group Summary

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Display Stock Journal: Gateway of tally > Display > Inventory books > Stock transfer

Show Movement Analysis:

Gateway of tally > Display > Inventory Books > Movement Analysis-

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Stock Items Analysis Report: Gateway of tally > Display > Inventory Books > Movement Analysis > Stock Item Analysis.

Ledger Analysis report: Gateway of tally > Display > Inventory Books > movement Analysis > Ledger Analysis.

Transfer Analysis report: Gateway of tally > Display > Inventory Books > Movement Analysis > Transfer Analysis.

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Display Gross Profit: Gateway of tally > Display > Inventory Books >Stock Item > Click on show profit button.

Query on

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Item: Gateway of tally > Display > Statement of Inventory > Stock query