Using Archivists’ Toolkit to Build Bridges and Build Collections

Using Archivists’ Toolkit to Build Bridges and

Build Collections

Midwest Archives ConferenceApril 30, 2009

David E. CrawfordUniversity Archivist

State of the Archives(January 2007)

Multiple Repositories

Creating Additional Repositories

1. Installing Archivists’ Toolkit2. Creating new repository3. Cooperating with partners

Installing Archivists’ Toolkit

Install client (AT) on partner’s computer(s)

Hook the client into the database

Tom Hassing (IT)

Creating new repository

Cooperating with partners• Planning

– Identify your partner’s needs and wishes– Identify your requirements– Discuss policies and procedures– Determine customizations

• Training• Testing

Putting them in charge

Level 5 superuser (you) Level 4 user (partner)

Customization - Rollovers

Customization – Fields

Change Repository

Advantages for themPresent

Manage collection data nowInput on keywords, information needed, etc.

FutureStill have sense of ownershipEasier to relay patron requests to

archives

Advantages for Archives

PR benefit – bridge the gapIncreased ability to provide serviceTheir staff enters metadataFacilitates transferFuture donations

David E. CrawfordUniversity Archivist

davidecrawford@creighton.edu402.280.2746