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Outlook 2013 Quick Start Quick Start Guide
Email Folders Using Quick Steps Managing Email
Mark as Read/Unread: Hover over the left hand side of the
email message until a blue rectangle appears. Click on the
blue rectangle to mark the message as Unread. NOTE: An
unread message will have a blue vertical bar to the left of the
message and the message header will be bold.
Delete a Message: Hover over the email located in the mes-
sage list. Press the red (Delete) button to delete the
message.
Reply, Reply All, Forward: Open the email message so that
you can read the mail contents in the reading pane. Press the
“Reply”, “Reply All”, or “Forward” button located at the top
of the email message.
Search for Emails
Search for emails by typing in the email keyword into the “Search
Inbox” box located at the top of the email list view. Use the
dropdown box to select which folders or mailboxes to search.
Create Folders: You can create a new email folder by
right-clicking on any folder in the left-hand side folder
toolbar, then selecting New Folder.
Rename a Folder: Right click on the folder you wish to
rename, then select “Rename Folder”.
Move Folders: You can move a folder to a different
location by selecting the folder, then drag and drop the
folder to the new location.
Move Emails into Folders: Simply select the email you
would like to move, then drag and drop the email into
the new folder location. You can also right-click on the
message, select “Move”, then select your desired fold-
er from the list.
New Email
Press the New Email button, located in the upper left-hand
corner of the screen, to start a new message. Click the To:
button to add contacts to your email message. Press the
Attach File button to add attachments to your message.
Click the Signature button to add a custom made signature
to your email message. Press the Send button to send your
email message.
Quick Steps help you quickly perform regular email manage-
ment tasks, like sending an email into a commonly used folder.
Use email Quick Steps, located in the top toolbar, to quickly
reply to emails, move emails into folders, and create Outlook
calendar appointments. Simply select a message, then click the
appropriate Quick Step button to perform that action. To cre-
ate a new Quick Step, click the Create New button.
Email Signatures
To create or edit email signatures, click the New Email button,
to start a new message. Click the Signature button, then
select Signatures to manage your signatures. Press the
New button to create a new signature. Type your signa-
ture message into the text box below. Click the Save
button to save your signature. You can create as many
signatures as you would like. To select a default signa-
ture for all of your emails, select your signature choice in
the box located in the right-hand side of the signatures
window.
Outlook 2013 Quick Start Quick Start Guide
Outlook 2013
Outlook Calendar
Outlook 2013
View other Calendars Right-click on “My Calendars”, located in the left-hand side
toolbar, select Add Calendar, then select “From Address Book” or
“From Room List”. Locate your user or room to add them to your
calendar list. Check the box of the calendar you wish to view In
the left-hand side calendar view toolbar. NOTE: You may have to
ask the user for permissions to view their calendar. Please see the
section on “Calendar Permissions” in this guide for more infor-
mation.
Calendar Permissions
From Calendar view, press the Calendar Permissions button
located in the top toolbar. Click the Add button to add a
user to your calendar view. Select the new user, then set
their permissions by clicking the Permissions Level drop-
down box or selecting their individual read/write/delete/
other permissions from the radial buttons below. Click the
OK button to save your changes.
New Meeting
Press the “New Meeting” button located in the top toolbar. Click
the TO: button to add attendees to your meeting. Press the
Rooms button to select your meeting room. Set the meeting
start and end date/time. Set your reminder by using the drop-
down box located in the top toolbar. Press the “Recurrence”
button if this is a recurring meeting. Press the Send button to send
your meeting invitation. NOTE: Use the “Scheduling Assistant”
button to view open dates and times for users and rooms.
Outlook People (Contacts)
Select “People” from the bottom Outlook toolbar to view
your Outlook contacts. Select a contact from the contact
list to view the contacts details. Click the Edit button, locat-
ed in the right-hand side of the contact window, to edit the
contact information. Click the (Mail) button to quickly
send an email to that contact.
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