USING THE CAMPUS CMS FOR BLINK - BASIC UCSD Portal Services

USING THE CAMPUS CMS FOR BLINK - BASIC

UCSD Portal Services

Introductions

• Instructors– Allisa Becker: Operations Manager– Kelly Cowan: Sr. Editor– Liz Morrison: Sr. Writer

• Participants– Name and department– Why you’re here– What you expect to learn

CMS: Content Management System

• Simpler, but fewer features

• No WYSIWYG (must know some HTML)

• No taxonomy• Unfriendly URLs• No longer available

• Personalized dashboard

• Messages• Automatic versions• WYSIWYG editing:What You See Is What

You Get• Built-in taxonomy• Friendly URLs• Accessibility compliant

V6 (Vignette) Hannon Hill Cascade Server

Learning Outcomes:

Article Page Drawer Page

Roles • Subject matter experts (Psst! That’s you!)

– Organize, write, revise content– Enter content in CMS– Get content approved within department

• Portal Services team– Consults with units and plans content– Works with SMEs to identify, organize, and create

content– Edits and launches all Blink and TritonLink pages– Responds to update requests– Makes sure pages are reviewed and updated

• Questions?– blinkhelp@ucsd.edu

Anatomy of a Blink Page

Parts of the whole:

The CMS is broken down into parts called “assets.”

These assets help you create a whole Blink page

Tips for Getting Started

Use Firefox or IE version 7 or 8 (Firefox/Safari for Mac)

Have two tabs/windows open (Ctrl + t) (Ctrl + n)

Name folders and pages in all lowercase and use dashes instead of spaces (keep names as short as possible)

Creating an Article Page

Most informational pages in Blink use the article template Log in Create folder

Exercise–Create a new article page

Creating a Drawer Page

How-to pages, checklists, FAQs, and menu pages use the drawer template

Exercise–Create a new drawer page

Publishing

• http://stage-blink.ucsd.edu

• YOU, the SME, can publish to stage.

• This lets you share the page with others (your supervisor, co-worker, anyone who needs to approve)

• THE PUBLIC CAN’T SEE THIS!

• http://blink.ucsd.edu

• Portal Services “launches” the page to the public site: Blink

• This is the “official” publishing

• THE PUBLIC CAN SEE THIS

Stage (Dress Rehearsal) Live (Showtime!)

Publishing Process

• CMS Stage Live• Writing Review Launch• Lines Dress Rehearsal Showtime!

1. Contact blinkhelp@ucsd.edu first to plan new pages and get feedback

2. After working with the writer, submit the new page(s) via a Workflow Submission Form

3. Editor will review the page and either contact you with questions or launch

Viewing/Sharing the Stage SiteFollow this formula:

http://stage-blink.ucsd.edu+

/draft/your-folder/system-name+

.html=

http://stage-blink.ucsd.edu/draft/allisa-becker/article.html

Images

We will host images

We don’t host files (.doc, .pdf)

Use .gif or .jpg

Upload an image Use an existing

image from:/Blink/_images

General Guidelines 2 Ways to Add Images

Understanding the Site Structure The URL is your

“map” to finding a page in the CMS:

http://blink.ucsd.edu/HR/supervising/index.html

1. 2.

3. 4.

1.

2.

3.

4.

Editing an Existing Page

Minor changes (e.g., typos, date changes) just e-mail blinkhelp@ucsd.edu with the requested change for faster service

Bigger changes (e.g., a paragraph, an entire table, content overhaul) copy the page into your draft folder and make the necessary changes

Exercise–Copy live page into draft folder

Useful Links

• Guide to working with Portal Services: http://blink.ucsd.edu/go/SME– Workflow submission form– UCSD editorial style guide

• Hannon Hill Glossary: http://hannonhill.com/kb/glossary.html

• Portal Services contacts:– blinkhelp@ucsd.edu– smemail-l mailing list– Allisa Becker: abecker@ucsd.edu, x41013– Kelly Cowan: kwcowan@ucsd.edu, x21095– Liz Morrison: lmorrison@ucsd.edu, x41916