Using the Secure Data Center...Using the Secure Data Center Ohio Association of EMIS Professionals...

Using the Secure Data CenterOhio Association of EMIS Professionals Spring Conference, May 6, 2019

Letitia Kotila

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Secure Data Center (SDC)

Provides schools and districts with access to Local Report Card data and other reports

Has access to the full ODE data warehouse

Enables research into ODE’s data, including drilling to individual student-level data

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Data in the SDC

Your district/school data as submitted to EMIS

Populated by ODEMonday, Wednesday, Friday

SDC may be closed while data is being populatedOther SDC closures, as needed

To resolve issues that need resolution before next scheduled release

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Main SDC Folders, 1

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Main SDC Folders, 2Local Report Card folder

“At-a-Glance” reports Some “drillable” reports

Reports for Analysis folderMore detailed than the “At-a-Glance” reportsAbility to “drill” to individual student- or staff-level informationSome folders/reports updated with data from different/multiple reporting collections

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Local Report Card Folder, 1

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Local Report Card Folder, 2

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Local Report Card Folder, 3

Reports should be used by various district personnel

SuperintendentsTreasurersPrincipals DirectorsEMIS Coordinators

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Drill Down CapabilitySame for most reports Select report to runChoose selectionsClick “Run Report” buttonRight click on school name

Drill Conform Student Identifier

Export or print data as needed

SCHOOL ACHIEVEMENTLocal Report Card Folder

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School Achievement, 1____

Click on “Analyze” link to drill down further

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School Achievement, 2

Right clicking on “Elementary School Name” generates a pop-up box that allows additional actions

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School Achievement, 3

Select “Conform Student Identifier” to drill down to the SSID level. Must have student level access.

Click “Drill” for another pop up box with various drilling options.

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School Achievement, 4

AA1234567

BB9785454

CC9876543

DD4561234

Partial data obtained by drilling to the SSID level

DISTRICT GAP CLOSINGLocal Report Card Folder

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District Gap Closing, 1

SubgroupMetrics Took Test #

Perf Index Goal LT Goal LT Gap Took

Test LY #Perf Index LY Improve LT Gap

Close %VA Gain Index Points

All Students 239 77.010 84.2 100.0 23.0 260 80.610 -3.6 -15.6 0.0 0.0Am. Indian or Alaskan Native 2 NC 76.8 87.1 NC 1 NC NC NC NR

Asian or Pacific Islander 0 NC 97.8 98.8 NC 0 NC NC NC NR

Black, Non-Hispanic 133 76.512 61.3 78.5 N/A 154 77.315 N/A N/A 0.0 100.0Hispanic 53 72.271 72.3 84.6 12.3 44 90.001 -17.7 -143.8 0.0 0.0Multiracial 27 92.213 77.7 87.6 N/A 26 82.317 N/A N/A 0.0 100.0White, Non-Hispanic 24 NC 87.6 93.1 NC 35 82.320 NC NC 0.0 NREconomic Disadvantage 239 77.000 71.1 84.0 N/A 260 80.601 N/A N/A 0.0 100.0

English Learner 18 NC 70.1 83.4 NC 6 NC NC NC 0.0 NRStudents with Disabilities 64 79.512 58.2 76.8 N/A 64 84.541 N/A N/A 0.0 100.0

40060066.7

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District Gap Closing, 2

27 279 8

0 033.333 29.630 3.70451%NO

75.0 75.0 41.667 45.370 3.704

3.704 41.667 8.889% 88.9

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District Gap Closing, 3

66.769.5

100

88.9

81.3

B

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District Gap Closing, 4

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District Gap Closing, 5

600 93.6

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District Gap Closing, 6

B Yes 71.3 C

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Reports for Analysis Folders

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Reports for Analysis, 1Current Data vs. Customizable

Reports marked as “Current” are based on the current/last report card dataReports marked as “Custom” allow year selection

Teachers and Staff Reports Mostly from Initial Staff/Course (L) Collection Not all reports Accountability related

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Reports for Analysis, 2Reports and data may be useful to a wider range of district personnel

SuperintendentsPrincipalsGuidance CounselorsProgram DirectorsEMIS CoordinatorsTesting CoordinatorsEtc.

DISTRICT TEST RESULTS –CURRENT DATA

Reports for Analysis Folder

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District Test Results – Current Data, 1

District Name

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District Test Results – Current Data, 2

AA1234567

AB2345678

AC3456789

AD4567890

AE5678901

DISTRICT TEST PROFICIENCY LEVELS – CURRENT DATA

Reports for Analysis Folder

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District Test Proficiency Levels – Current Data, 1

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District Test Proficiency Levels – Current Data, 2

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District Test Proficiency Levels – Current Data, 3

The assessment results drill provides a variety of useful information on the assessment submission.

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District Test Proficiency Levels – Current Data, 4

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District Test Proficiency Levels – Current Data, 5

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District Test Proficiency Levels – Current Data, 6

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District Test Proficiency Levels – Current Data, 7

DISTRICT ABSENTEEISM OVERVIEW

Reports for Analysis Folder

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District Absenteeism Overview, 1

District NameDistrict IRN

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District Absenteeism Overview, 2

District Name

DISTRICT ABSENTEEISM BY STUDENT

Reports for Analysis Folder

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District Absenteeism by Student

SSIDs will appear in this field

DISTRICT STUDENTS WITH CHRONIC ABSENTEEISM

Reports for Analysis Folder

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District Students with Chronic Absenteeism, 1

AA1234567AB1234567AC1234567AD1234567AE1234567AF1234567

AG1234567

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District Students with Chronic Absenteeism, 2

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District Students with Chronic Absenteeism, 3

AA1234567

AB1234567

AC1234567AD1234567AE1234567AF1234567

AG1234567

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Documentation & ResourcesProvides links to

SDC User’s GuideSDC Quick Reference Guide

Not updated in a while, but 80% of the information in these documents is still relevant Helpful as you learn how to use the SDC

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Status of Reports http://education.ohio.gov/Topics/Data/EMIS/EMIS-Documentation/Secure-Data-Center-

Status-of-Reports

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Using the SDC

Not as intimidating as it seems at firstMay take trial and errorDon’t worry, you can’t “break it”Play around in it to increase your comfort

level

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Questions?

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education.ohio.gov

Letitia Kotila

letitia.kotila@education.ohio.gov

614-995-2296

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Social Media

@OHEducation

ohio-department-of-education

Ohio Families and EducationOhio Teachers’ Homeroom

OhioEdDept

storify.com/ohioEdDept

@EMISOhio