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Utility Relocation Electronic Document Management System
(UREDMS)AASHTO R/W & Utilities Subcommittee
ConferenceSan Diego, California
April 2010
Utility Relocation Electronic Document Management
System
Utility Relocation Electronic Document Management
System
HW-09-23 Survey: GCEDMS/UREDMS
Utility Relocation Electronic Document Management
System
HW-09-23 Survey: GCEDMS/UREDMS
Utility Relocation Electronic Document Management
System
The Electronic Filing Cabinet• Captures, Stores and Indexes Paper Documents
• Interacts with UR Data and Documents
• Work Items and Queues Promote Timely Task Completion
• Project Management Tool
What is UREDMS?Web-based Project Planning and Construction Facilitator
• Internal Utility-Related Communications
• External Communications
• State DOT
• Municipalities
• Utility Companies
Utility Relocation Electronic Document Management
System
Utility Relocation Electronic Document Management
System
Why UREDMS?
Security
• Communications
• Document Submissions
• Access to Stored Documents
• Web-based Report Generation
Preconstruction Benefits
• Streamlined Processes
• Expedited Project Delivery
• Time and Cost Savings
• Reduced Utility Relocation Planning Delays
• More Efficient Utility Section Office Operation
• Reduced Number of Change Orders
Utility Relocation Electronic Document Management
System
Utility Relocation Electronic Document Management
System
Preconstruction Benefits
• Standardized Agency Processes • Faster Review Completion Time
• Inappropriate Permitting of New Facility Placement on Existing Projects is Reduced
• Quicker Document Submissions and Revisions
Utility Relocation Electronic Document Management
System
Preconstruction Benefits
•Facilitated Invoicing and Payments
•One-Stop Shop for Utility Information
• Reduced Unplanned Relocations and Encounters with Unknown Utilities
Utilities Benefits
• 24/7 Access to Templates and Forms
• Expedited Document Submission and Revision Processes
• Electronic Signature Approval
• Reduced Potential for Legal Challenges
Utility Relocation Electronic Document Management
System
Future Benefits• Improved Inventory/Storage Document Retention
• Improved Decision-Making with Electronic Document Storage
• Transparency
• Improved Tracking Capability
• Improved Asset Management
Utility Relocation Electronic Document Management
System
Utility Relocation Electronic Document Management
System
Future Benefits• Improved Management and Project Applications Reporting
• Promotes Paperless Processes and “Greener” Agencies
• Reduced Physical Storage Space Requirements
Larry DittyChief Utility Relocation AdministratorPennsylvania DOT717-214-8762lditty@state.pa.us
Michael BoldenAssistant State Utilities EngineerGeorgia DOT404-631-1379mbolden@dot.state.ga.us
Mollie ZaunerAssistant Utilities EngineerMinnesota DOT651-366-4704Mollie.Zauner@state.mn.us
Nick LefkeUtility CoordinatorMichigan DOT517-335-2208lefken@michigan.gov
The Lead States TeamJoAnn KurtsUtility Relocation Engineer Louisiana DOTD225-379-1427JoAnn.Kurts@la.gov
Chuck Schmidt, P.E.Chief of Design ServicesNew Hampshire DOT603-271-2297cschmidt@dot.state.nh.us
Jesse Cooper, R.P.L.S.Mapping, Survey and Utility Section Director Texas DOT512-416-2874Jcoope2@dat.state.tx.us
Eric FeltyActing Section Chief of System Project Development Pennsylvania DOT717-214-8751efelty@state.pa.us
Utility Relocation Electronic Document Management
System
Utility Relocation Electronic Document Management
System
PENNDOT ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS)
EDMS Functions as a Virtual Filing Cabinet
UREDMS is part of EDMS used for Utility Relocations
UREDMS Internal is Intranet Based
UREDMS External is Internet Based
PENNDOT’S INTERNAL UREDMS WORK MANAGER SCREEN
PENNDOT’S UREDMS EXTERNAL (WEB BASED) HOMEPAGE
EXTERNAL UREDMS CURRENT PROJECT WORK SCREEN
UREDMS E-TRAININGftp://ftp.dot.state.pa.us/transfer/UREDMS/eTraining/
Simple On-Screen Tutorial
Utility Relocation Electronic Document Management
System
Combines Existing Data
Utility Relocation Electronic Document Management
System
Promotes Uploads and Standardization
Utility Relocation Electronic Document Management
System
Easier Search and Information Retrieval
Utility Relocation Electronic Document Management
System
Summary of all utilities located in the DOTD right-of-way on the selected project
Invoice information for payment voucher to reimburse DOTD liability in utility relocation
Status of key dates for the selected utility operator
Success To-Date
Utility Relocation Electronic Document Management
System
• Systematic Process Standardizes Utility Permitting and Coordination
• Senior Management Confidence through On-Time Projects
• DOT Transportation Programs Stabilized
• Reliable Information Provided to DOT and Utilities
Utility Relocation Electronic Document Management
System
Success To-Date
• Integrated Cost Process
• Planning• Engineering• Right-of-Way• Utility Offices
• Advanced Cost Estimation
Utility Relocation Electronic Document Management
System
Success To-Date
• Program Standardization
• DOTs• Local
Governments• Consultants• Utilities
Looking Forward
Utility Relocation Electronic Document Management
System
Coordination – Cooperation – Communication
• Timely, Efficient Relocation
• Platform for Success
• Good Project
• Reasonable Cost
• Timely Completion
Questions and Comments?
Utility Relocation Electronic Document Management
System
Utility Relocation Electronic Document Management System (UREDMS)
Larry DittyChief Utility Relocation AdministratorPennsylvania DOT717-214-8762lditty@state.pa.us
Michael BoldenAssistant State Utilities EngineerGeorgia DOT404-631-1379mbolden@dot.state.ga.us
Mollie ZaunerAssistant Utilities EngineerMinnesota DOT651-366-4704Mollie.Zauner@state.mn.us
Nick LefkeUtility CoordinatorMichigan DOT517-335-2208lefken@michigan.gov
The Lead States TeamJoAnn KurtsUtility Relocation Engineer Louisiana DOTD225-379-1427JoAnn.Kurts@la.gov
Chuck Schmidt, P.E.Chief of Design ServicesNew Hampshire DOT603-271-2297cschmidt@dot.state.nh.us
Jesse Cooper, R.P.L.S.Mapping, Survey and Utility Section Director Texas DOT512-416-2874Jcoope2@dat.state.tx.us
Eric FeltyActing Section Chief of System Project Development Pennsylvania DOT717-214-8751efelty@state.pa.us
Utility Relocation Electronic Document Management
System
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