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Covid-19Vaccination
andVerification Guidelines
July 1, 2021
Learning Objectives
Our learning journey will provide COVD-19 return to work guidelines for Washington State Department of Fish and Wildlife employees, volunteers, and student interns to address:
• Department of Labor and Industries regulations for safety precautions for employees who are:
• non-vaccinated
• fully vaccinated and choose not to verify vaccination
• fully vaccinated and have verified vaccination
• The requirement and process to acknowledge vaccinations, verification, and safety precautions.
• The requirement and process to verify vaccinations with your Supervisor to reduce safety precautions.
• Review of COVID-19 SOP’s that are sunsetting or staying in place (for right now).
“Difficult Roads Often Lead to
Beautiful Destinations”
Zig Ziglar
COVID-19 is a
WorkplaceHazard
COVID-19 is spread by respiratory droplets.
Safety precautions to minimize the spread of COVID-19 includes:
• wearing a mask;
• social distancing;
• practicing thorough and frequent hand hygiene; and
• fully vaccinating.
These safety precautions are equal to wearing a:
• hard hat in a construction zone;
• seat belt while driving, or
• life jacket while on a vessel.
Authority
The Department of Labor and Industries (L&I) has authorized reduced COVID-19 safety precautions for employees who are fully vaccinated.
Employees who would like to work with reduced COVID-19 safety precautions are required to verify the status of their vaccination prior to reducing safety precautions.
WDFW is required to show our process to verify employee vaccination status to L&I.
Personal Decision and Choice
It is every employee’s personal decision and choice to:
✓ receive the COVID-19 Vaccination
✓verify the receipt of the COVID-19 Vaccination
Terminology
Non-Vaccinated You have not received and completed a covid vaccination.
Fully-Vaccinated
Single Dose Vaccine
(ie…Johnson and Johnson)
You have completed the single required dose; and
at least two weeks have passed since you received the required dose.
Fully-Vaccinated
Two Dose Vaccine
(ie…Pfizer-BioNTech or Moderna)
You have completed the two required doses; and
at least two weeks have passed since the required second dose.
Vaccine Verification The process for an employee and their Supervisor to confirm and document
that an employee is fully vaccinated so the employee may use reduced
COVID-19 safety precautions.
COVID-19 Vaccination, Verification, and
Safety Precaution Acknowledgement
The process for employees to acknowledge they understand COVID-19 safety
precautions, requirements and vaccination verification process.
What safety precaution change if…I am not vaccinated?
No Changes to Safety Precautions
Wear a Mask
*Except when working alone.
Socially Distance
Practice Thorough and Frequent Hand Hygiene
What safety precaution change if…I am fully vaccinated and choose to not verify?
No Change to Safety Precautions
Wear a Mask
*Except when working alone.
Socially Distance
Practice Thorough and Frequent Hand Hygiene
Working AloneConsistently able to be six feet or more away from others outdoors in a field location or indoors in an area such as a back office.
Examples:
Working inside the enclosed cab of a crane or other heavy equipment, vehicle, or
harvester.
Working in an office with four walls and a door.
Working inside of a cubicle with 4 walls (one with an opening for an entryway)
that are above the head of the seated or standing desk cubicle worker, and whose
work activity will not require anyone to come inside of the cubicle.
Working outside in an agricultural field, the woods or other open area with no
anticipated contact with others.
What safety precaution change if…I am fully vaccinated and verified?
Changes to Safety Precautions
You may choose to not wear a mask at work.
*Except when working with the public. Mask up!
*Continue to always keep a mask on you!
You may engage with others without socially distancing.
Mark Your Calendar!
Before you unmask… Remember to verify your
vaccination!
July 6, 2021
Employees have the right to wear a mask or other protective equipment, regardless of their
vaccination status.
Respect and support each other!
Two Action Steps
1. Acknowledgement of Covid-19 Safety Precautions
Required
2. Vaccine Verification –
Optional
What is the process to acknowledge the safety precautions?
Submit Submit the form which goes to HR.
Acknowledge
Acknowledge that you have read and understand the safety precautions by completing the form with your signature in DocuSign.
AccessAll employees will receive an email that will provide a link to DocuSign.
What are the safety precautions and requirements I will be asked to acknowledge ?
WDFW COVID-19 Safety Precautions Acknowledgement
❑ I have attended or reviewed the July 1, 2021, WDFW Vaccination and Verification safety training and resources.
❑ I will comply with the required COVID-19 safety precautions appropriate to my vaccination status, verification, and work environment.
❑ I will contact my supervisor if I have any questions or concerns regarding COVID-19 safety precautions or vaccination verification procedures.
❑ The decision to verify my vaccination status is a personal choice. If I want to verify my vaccination status, I will contact my Supervisor.
❑ I will contact my supervisor or their supervisor or sponsor, if I have concerns on the vaccination status of a Washington State employee, volunteer, intern, or anyone else delivering services in the interest of Washington State Government.
❑ I will not directly ask or cause anyone else, who is not the supervisor or sponsor, the vaccination status of another Washington State employee, volunteer, intern, or anyone else delivering services in the interest of Washington State Government.
❑ All employees have the right to wear a mask or other protective equipment, regardless of their vaccination status.
Employee Signature
July 1, 2021 Date
How do employeesverify vaccination
status?
Show your Supervisor one of these acceptable types of vaccine verifications:
Vaccine card or photo of vaccine card.
Documentation from a health care provider.
State immunization information system record.
Please do not store these records! This is a visual!
How do Supervisors verify vaccinations?
Visually review and confirm the acceptable
vaccination record as valid.
1
Go to the Safety intranet page and
initiate the verification.
2
You will then receive an email to complete
the verification in DocuSign.
3
**Do not collect any records! Just take a look!
Some COVID-19 SOP’s are
SunsettingWhere in Washington?
Standard Operating Procedures
Toss Keep and Update Researching
• Cleaning Vault Toilets
• Cleaning Vehicles
• In-Person Professional
Gatherings
• Trash Collection
• All Program COVID SOP’s such
as Fish Program Covid-19 Field
Work Protocol
**If anyone has concerns about
sunsetting a program SOP contact
Ryan Mundy, Safety Officer.
• Conference Room Capacity
Guide
• Covid-19 Monitor Guide
• Daily Health Self-Screen
Attestation
• Guidelines for Covid-19
Reporting
• Office Cleaning
• Sanitizer
• Travel Guide
• Use of cloth face mask
• Multiple Vehicle Occupancy
• Aircraft
• Watercraft
What If … Scenario
An employee encounters
another employee and has
concerns about their
vaccination status,
specifically that they are
working unvaccinated and
unmasked.
What actions should the
employee take?
Steps to resolve concerns about
vaccinations1. Be responsible for your safety. Put your mask on if
you have any concerns.
2. Share concerns with your Supervisor.
3. Supervisors will contact the Supervisor of the employee with whom concerns have been expressed and resolve concerns. If Supervisors need assistance, contact a HR Consultant or the Safety Office after hours and weekends.
4. If an employee believes their concerns are not being resolved; contact a HR Consultant or the Safety Office after hours and weekends.
Final Reminders
• Complete the Daily Health Self-Screen Attestation when working outside of your home.
• Always carry a mask with you.
• Remain flexible.
Questions
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