Venues and Facilities Booking System ( “ Booking System ” ) User guide Last updated: 25 May 2011

Venues and Facilities Booking System (“Booking

System”)

User guide

Last updated:25 May 2011

Major Benefits of Booking System

Provision of a web-based common platform facilitating student organisations and designated staff members to:

- search venues and facilities released for open booking- make/modify/cancel booking requests - track the status of their requests from initiation to

confirmation

Delivery of e-mail notifications for submitted, approved, rejected and cancelled booking requests

Provision of a web-based common platform for effective and efficient management of venues/facilities booking services

Improvements on effectiveness and efficiency of information sharing among system users

Hyperlink of Booking System

Available under SA’s Website http://sa.hkbu.edu.hk >Campus Life & Support > Support to Student Organizations > Venues and Facilities Booking System

Access to Booking System

To use e-mail account name of student organisations to get access to the Booking System:

Modules of Booking System

Search Venues/Facilities Available for Booking

Search Criteria:

Search Venues/Facilities Available for Booking

Search Results:

Search Venues/Facilities Available for Booking

Venue/Facilities Information:

Search Venues/Facilities Available for Booking

Search Results:

Search Venues/Facilities Available for Booking

30-minute Interval Basis Daily Basis

Booking Schedule:

To make booking for specific venue and time, click on button and then move to the page of “Make Booking Request” direct.

Modules of Booking System

Make Booking Request

Booking Criteria:

Make Booking Request

Booking Session List:

Make Booking Request

Other Details:

Make Booking Request

Booking Details for Confirmation:

Make Booking Request

Submitted Booking Request Information:

Make Booking Request

Sample e-mail Acknowledgement to User:

Modules of Booking System

Enquire Status of/Modify/Cancel/Make Another Booking Request

Enquiry:

Enquire Status of/Modify/Cancel/Make Another Booking Request

Retrieval/Modification/Cancellation:

View Submitted Booking Request Information

Modify Submitted Booking Request

Cancel Submitted Booking Request

User Guide

Available under Function of “Help” of Booking System:

https://cvfbs.hkbu.edu.hk/Booking/Help.aspx

Online Booking Guidelines Available under Function of

“View Booking Guidelines” of Booking System:

https://cvfbs.hkbu.edu.hk/Booking/Guideline.aspx

Contact

For any enquiries or assistance in booking, please contact the respective custodian unit of the venues/facilities concerned:

For any enquiries about how to access the Booking System or/and comments/suggestions about the Booking System, please address to the EO by calling 3411 2592 or 3411 5660 or e-mailing to eo@hkbu.edu.hk.

Custodian Unit Phone No / e-mail

ACH / FO 3411 5182 / 3411 5183 / ach@hkbu.edu.hk

AR 3411 7939 / aas@hkbu.edu.hk

EO 3411 5688 / eo@hkbu.edu.hk

SA 3411 5070 / sacla@hkbu.edu.hk

END