Vlaamse Studiedag 29/09/2014

Vlaamse Studiedag29/09/2014

Pieter BREYNE – pieter.breyne@be.pwc.com

Savings potential

EU – 243 billion € *

e-Invoicing < 15%

Catch 22

Role of the EU

e-PRIOR

Customer systems

• Traceability

• Integrity

• Non-repudiation

• Routing

• Archiving

Supplier Portal

Supplier SystemABAC WORKFLOW

Customer Portal

COUNCIL’s SAP system

Other BO systems …

e-invoicing servicese-ordering servicese-fulfilment servicese-catalogue servicese-submission services….

e-invoicing servicese-ordering servicese-fulfilment servicese-catalogue servicese-submission services….

Scope

e-Access(TED e-Tendering)

e-Request e-Ordering e-Fulfilment e-Invoicing

e-Notification(TED)

e-Submission

e-Evaluation e-Awarding

Post-Award modules

Pre-Award modules

e-Attestations(e.g. PEPPOL VCD)

e-Catalogue e-Payment

e-Notices / e-Senders Publications Office

DIGIT

Developed by

How does it work?

BUYERSUPPLIER

SERVICE PROVIDER

BACK OFFICE

BACK OFFICE

BACK OFFICE

InvoiceInvoiceInvoiceInvoice

<INVOICE>

<ID>

<IssueDate>

<Period>

UBLUBL

InvoiceInvoice

<INVOICE>

<ID>

<IssueDate>

<Period>

UBLUBL

How does it work?

How does it work?

Invoice automation

Automated certified correct process

Receive e-invoice

Encode header data

& attachment in the back-

office system

Review & complete invoice to check that invoice is

justified and correct

Approve invoice (Step 2)

Manage payment

request and payment

order

RECEIVE e-INVOICE

ePROCESS PAYMENT

DATA ENTRY INVOICE COMPLETION

& REVIEW

INVOICE APPROVAL

okSTEP 1

Register debt in the accounts

Create invoice

based on paper receipt advice

CREATE INVOICE

Manual workflow

Invoice automation

Automated certified correct process

Receive e-invoice

Encode header data

& attachment in the back-

office system

Review & complete invoice to check that invoice is

justified and correct

Approve invoice (Step 2)

Manage payment

request and payment

order

RECEIVE e-INVOICE

ePROCESS PAYMENT

DATA ENTRY INVOICE COMPLETION

& REVIEW

INVOICE APPROVAL

okSTEP 1

Register debt in the accounts

Create invoice

based on paper receipt advice

CREATE INVOICE

Manual workflow

Automated step

Partially automated step - action based on automatically provided data

Invoice automation

Automated certified correct process

RECEIVE e-INVOICE

eINVOICE

APPROVALSTEP 1

Automated workflow

CREATE e-INVOICE

MATCHING & VALIDATION

ok

Approve invoice (Step 2)

based on automated

checks

PROCESS PAYMENT

Manage payment based on

automatically generated

CCCF*

*CCCF: Certified Correct Control File

e-

11

Automated process

Process where human intervention is required but is based on automatically generated data

PEPPOL

Buyer

•e-PRIOR and PEPPOL are fully interoperable thanks to CEN/BII

•Successful test with EHF of Norway

Open e-PRIOR

https://joinup.ec.europa.eu/software/openeprior/home

Adoption of e-PRIOR e-Invoicing by Belgium: o First invoice in Production received in July 2014

o Adoption by the Federal Government, followed by the Regions of Flanders and Wallonia

Pilot installations in Portugal, Ireland (pilot with 7 Service Providers), Norway, Croatia, …

Other Member States interested to implement Open e-PRIOR : o Malta

o Greece

o Cyprus

e-PRIOR in Belgium

PEPPOL

Mandatory for specific

Framework Contracts

e-PRIOR Denmark

•B2G e-Invoicing Mandatory in 2005

•70% after 3 years

•Close to 100% today

Where to start?

https://joinup.ec.europa.eu/software/openeprior/home

https://joinup.ec.europa.eu/software/openeprior/forum/all

DIGIT-EPRIOR-SUPPORT@ec.europa.eu

@ePRIOR_EU 

http://www.linkedin.com/groups/ePRIOR-3686902/about 

Invitation

• Vervolg op deze studiedag• Organisatie door PwC• Presentaties door Service Providers• Doelpubliek – ambtenaren van de Vlaamse maar ook

federale overheid

• Datum: 25/11 – vanaf 9 uur• Plaats: VAC Leuven• Deelnamekost: 100€

Thank you for your attention!

Pieter BreynePwC | Director Technology ConsultingDirect: +32 9 268 82 55| Mobile: +32 473 91 06 91Email: pieter.breyne@be.pwc.com