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8/7/2019 wedding packages & conditions herolds bay eco resort
1/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
Thank you for your enquiry into having your wedding at either the Down to Earth venue or the Bush
Lapa venue. We take pleasure in offering you the following information:
1. Venue Hire: Down to Earth
The Down To Earth Venue is the ideal setting for hosting a function of up to 100 guests. The venue is
built with clay, straw, wood and stained glass gables. The interior is rugged but stylish with yellow wood
6 seater and 4-seater tables and an intimate dance floor. It has a sweeping view of the Indian Oceanwhich is framed by the silhouette of Mossel Bay in the background. The spacious wooden deck can be
used for the wedding ceremony and is ideally suited for spitbraais.
The grass land in front of the restaurant is the perfect spot for a romantic marques tent and outdoor
activities.
Our 3 star graded guest house consists of 4 self-catering units and is situated 50m from the Down to
Earth venue. It can accommodate up to thirteen guests.
The Restaurant is well known for its affordable tasteful country cuisine like our famous red wine oxtail,
rosemary leg of lamb, dried fruit stuffed pork roll, pumpkin fritters, home made breads and jams etc.
Down to EarthVenue Fee: R 4500
Venue fee includes: Fairy Lights in reception hall
Black/White table cloths
Cutlery, glasses
Gold under plates
Waiters (1/25) Bar service up to 12pm, thereafter R200.00 per hour
Venue is available from 8am till 12pm on day of wedding
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
2/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
MenusMenu A
3 Course Buffet meal: (R160p.p)
(2 x main course)
Menu B
Spitbraai - One Meat: (R160p.p)
Menu C
3 course Buffet meal: (R220p.p)
(3 x main course)
Menu DSpitbraai - Two Meats: (R200p.p )
Additional cost: DJ with PA/Music system and microphone : R800 4/hrs
: R200 p/h after 12pm
Bar man fee : R200 p/h after 12pm
Draping/table setting/flower arrangements : As quoted
PA/Music system, projector and white screen : R500
Honeymoon suite at Down to Earth Guest House (Breakfast included) : R400
Bedouin tent with wooden benches : R2500 Bush Lapa Venue for wedding ceremony : R800
Corkage Fee (Own wine) : R20 per bottle
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
3/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
BUFFET
Menu A: R160p.p
A 6% service fee will be added
Included: Welcoming drink, Bread baskets, Rice, Coffee/ tea
Choose 1x Starter
Butternut soup with a hint of orange & chilli
Creamy Vegetable soup
Forest Mushroom Soup served with croutons
Mezzo Platter of samoosas, spring rolls and crumbed mushrooms served with a
sweet chilli dipping sauce
Canaps with olives & sun dried tomatoes or pepperdews & feta
Blue Cheese Stuffed Figs wrapped in bacon
Snoek Phyllo Parcels with cream cheese and lemon
Bread table (olive, rosemary/health breads) with pates & home made jams
Fruit Kebabs (variety of seasonal fruits)
Choose 2 x Main Course
Roast Chicken with exotic spices & a tangy basting
Sweet & Sticky Gammon with a honey and pineapple glaze
Sweet & Sour Leg of Pork with lemon and orange
Home made Chicken Pie
Traditional Cape Bobotie
Mutton Curry
Venison Pie (Kudu or Spring buck)
Roast Leg Of Lamb with garlic & rosemary
Roast Lamb Roll with garlic & rosemary
Stuffed Pork Roll with a sherry sauce
Chicken Breast filled with Spinach & Feta in a cheese sauce
Red wine Oxtail
Choose 4 x Salads/vegetables/Starches
Sweet Potato in orange caramel sauce or sweet potato roll
Roasted Rosemary Butternut
Pumpkin Fritters
Pumpkin Tartlets infused with cinnamon
Grilled Seasonal Vegetables
Broccoli & Cauliflower Bake topped with cheddar and feta
Spinach & Feta Bake
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
4/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
Potato Salad
Cole Salad
Mix Garden Salad with olives and feta
Broccoli & Bacon Salad
Mediterranean Pasta Salad with chorizos sausages, olives and basil pesto
Cajun Roast Potatoes
Roast Baby Garlic Potatoes
Choose 1 x Dessert
Cookie Crunch Ice-cream with chocolate sauce
Crme Brule
Traditional Malva Pudding with a scoop of vanilla ice-cream
Rich Chocolate Mud Pudding served with vanilla ice-cream
Cheese Cake with kiwi/strawberry coulis
Fresh Fruit Pavlova nests
Chocolate Marble Mousse with a trio of coulis
Apple crumble tart with vanilla ice-cream/fresh cream
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
5/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
Menu Option B: R160 p.pA 6% service fee will be added
SPITBRAAIIncluded: Welcoming drink, Bread baskets, Rice, Coffee/ tea
Choose 1x Starter
Butternut soup with a hint of orange & chilli
Creamy Vegetable soup
Forest Mushroom Soup served with croutons
Mezzo Platter of samoosas, spring rolls and crumbed mushrooms served with a
sweet chili dipping sauce
Canaps with olives & sun dried tomatoes or pepperdews & feta
Blue Cheese Stuffed Figs wrapped in bacon
Snoek Phyllo Parcels with cream cheese and lemon
Bread table (olive, rosemary/health breads) with pates & home made jams
Main Course
Lamb on spit
Choose 4 x Salads/vegetables/Starches
Sweet Potato in orange caramel sauce
Roasted Rosemary Butternut
Pumpkin Fritters
Pumpkin Tartlets infused with cinnamon
Grilled Seasonal Vegetables
Broccoli & Cauliflower Bake topped with cheddar and feta
Spinach & Feta Bake
Potato Salad
Cole Salad
Mix Garden Salad with olives and feta
Broccoli & Bacon Salad
Mediterranean Pasta Salad with chorizo sausages, olives and basil pesto
Cajun Roast Potatoes
Roast Baby Garlic Potatoes
Choose 1 x Dessert
Cookie Crunch Ice-cream with chocolate sauce
Crme Brule
Apple Crumble Tart with vanilla ice-cream / fresh cream
Traditional Malva Pudding with a scoop of vanilla ice-cream
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
6/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
Rich Chocolate Mud Pudding served with vanilla ice-cream
Cheese Cake with kiwi/ strawberry coulis
Fresh Fruit Pavlova nests
Chocolate Marble Mousse with a trio of coulis
Menu Option C: R220 p.pA 6% service fee will be added
Included: Welcoming drink, Bread baskets, Rice, Coffee/ tea
Choose 1x Starter Butternut soup with a hint of orange & chili
Forest Mushroom Soup served with croutons
Mezzo Platter of samoosas, spring rolls and crumbed mushrooms served with a
sweet chilli dipping sauce
Canaps with olives & sun dried tomatoes/rare roast beef & sweet mustard
Blue Cheese Stuffed Figs wrapped in bacon
Snoek Phyllo Parcels with cream cheese and lemon
Brie & Bacon Parcels drizzled with a black cherry coulis
Tempura Mussels topped with mango & chilly jam Karoo Springbuck Phyllo Parcels with quince jelly
Smoked Salmon Roulade with cream cheese & chives
Tempura Mussels topped with mango & chili jam
Biltong, Pepperdew & Goats cheese Tower
Choose 3 x Main Course
Line Fish grilled with lemon & thyme
Roast Chicken with exotic spices & a tangy basting
Sweet & Sticky Gammon with a honey and pineapple glaze
Sweet & Sour Leg of Pork with lemon and orange
Traditional Cape Bobotie
Venison Pie (Kudu or Spring buck)
Roast Leg Of Lamb with garlic & rosemary
Stuffed Pork Roll with a sherry sauce
Seafood Curry with mussels, line fish, shrimps in a creamy Chardonnay sauce
Chicken Breast filled with Spinach & Feta or mushroom & feta in a cheese sauce
Red wine Oxtail
Moroccan Chicken & Mango Curry
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
7/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
Choose5 x Salads/vegetables/Starches
Sweet Potato in orange caramel sauce
Roasted Rosemary Butternut
Pumpkin Fritters
Pumpkin Tartlets infused with cinnamon
Grilled Seasonal Vegetables
Broccoli & Cauliflower Bake topped with cheddar and feta
Spinach & Feta Bake
Creamed Spinach
Green Bean & Bacon Bundles
Mix Garden Salad with olives and feta
Broccoli & Bacon Salad
Mediterranean Pasta Salad with chorizo sausages, olives and basil pesto
Waldorf Salad with Apple, Celery and Walnuts
Cajun Roast Potatoes
Roast Baby Garlic Potatoes
Choose 2 x Dessert
Traditional Malva Pudding with a scoop of vanilla ice-cream
Rich Chocolate Mud Pudding served with vanilla ice-cream
Home made truffles with a white chocolate centre and Kahlua liqueur
Fresh Fruit Pavlova nests
Chocolate Marble Mousse with a trio of coulis
Cheese Cake with kiwi / strawberry coulis
Chocolate Parcels with cookie crunch Ice- cream & black cherry sauce
Baklava tower
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
8/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
Menu Option D: R200 p.pA 6% service fee will be added
SPITBRAAIIncluded: Welcoming drink, Bread baskets, Rice, Coffee/ tea
Choose 1x Starter
Forest Mushroom Soup served with croutons
Butternut soup with a hint of orange & chili
Mezzo Platter of samoosas, spring rolls and crumbed mushrooms served with a
sweet chili dipping sauce
Canaps with olives & sun dried tomatoes/rare roast beef & sweet mustard
Blue Cheese Stuffed Figs wrapped in bacon
Snoek Phyllo Parcels with cream cheese and lemon
Brie & Bacon Parcels drizzled with a black cherry coulis
Tempura Mussels topped with mango & chili jam
Karoo Springbuck Phyllo Parcels with quince jelly
Smoked Salmon Roulade with cream cheese & chives
Tempura Mussels topped with mango & chili jam
Biltong, Pepperdew & Goats cheese Tower
Choose 2 x Main Course
Lamb on spit
Crispy Sweet & Sour Leg of Pork
Barbeque Chicken
Choose 5 x Salads/vegetables/Starches
Sweet Potato in orange caramel sauce
Roasted Rosemary Butternut
Pumpkin Fritters
Pumpkin Tartlets infused with cinnamon
Grilled Seasonal Vegetables
Broccoli & Cauliflower Bake topped with cheddar and feta
Spinach & Feta Bake
Creamed Spinach
Green Bean & Bacon Bundles
Mix Garden Salad with olives and feta
Broccoli & Bacon Salad
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
9/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
Mediterranean Pasta Salad with chorizo sausages, olives and basil pesto
Waldorf Salad with Apple, Celery and Walnuts
Choose 2 x Dessert
Cookie Crunch Ice-cream with chocolate sauce
Crme Brule
Apple Crumble Tart with vanilla Ice-cream
Traditional Malva Pudding with a scoop of vanilla ice-cream
Rich Chocolate Mud Pudding served with vanilla ice-cream
Cheese Cake with kiwi / strawberry coulis
Fresh Fruit Pavlova nests Chocolate Marble Mousse with a trio of coulis
Children
Children under the age of 13 years will be charged 50% of the agreed adult menu price. A kiddies menu
is also available.
Children under the age of 2 years will not be charged.
Bar services
We offer a fully equipped bar facility.
A corkage fee of R20 per bottle will be charged if you prefer to bring your own wine.
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
10/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
2. Venue Hire: The Bush Lapa
The Bush Lapa, set in an African rustic theme, provides traditional food cooked on an
open fire. The partially open open-air setting, 17 km outside George on route to Oubaai, is quite unique;
one can sit around the fire, gaze at the stars, or have a grand stand view of Mossel Bay in the distance. In
the one corner, an intimate stage provides the perfect setting for a host of local artists to display their
musical talents. The Bush Lapa is equipped with a fully stocked bar (special requests can be catered for).
The Bush Lapa is partially enclosed with a roof and can accommodate 180 people in the enclosed area.
In total the Bush Lapa can accommodate 300 people.
Weddings:A. Self Catering.
Rent of venue: R3000 (Incl. Fire wood & cleaning services)
Spit Hire: R150
Crockery: R5p.p (R200 deposit required)
Free Bar facility until 12pm (thereafter a hourly fee of R200)
No own alcohol allowed only cool drink and fruit juice
R20 Cork fee - own wine
No bar service or music after 2am
B. Lapa Catering
Venue fee : R2000
Honeymoon suite at Down to Earth Guest House (Breakfast included) : R400 per
night
Complete Guest House included honeymoon suite -sleeps 9 (excl Breakfast) : R1800 out
of season
Bar facilities until 12pm, thereafter an hourly fee of R200
R20 Cork fee - no own alcohol except wine
Menu can be adjusted to your requirements
The following are included in the venue fee:
Exclusive use of venue
Tables and chairs
Glassware
Crockery and cutlery
Black and hessian overlays
Barman till 12pm
Venue available from 8am till 12pm on day of wedding
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
11/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
Additional cost: DJ with PA/Music system and microphone : R800 4/hrs
: R200 p/h after 12pm: Bar man fee : R200 p/h after 12pm
: Draping/Flowers/Faery lights/table setting : As quoted
: PA/Music system, projector and white screen : R500
: No Bar service or music after 2am
The venue is offered as is, i.e. any special requirements such as draping, white table linen, candles,
flowers, or live music can be arranged by us at an additional cost.
Menu options:
1. Potjiekos: R130.00 p.p
Welcoming Cocktail
Roosterkoek & Jam
Mix Salad
Oxtail & Chicken or
Lamb shank & Chicken or
Tribe & Chicken (all separate dishes)
Sweet Potatoes
Rice or Samp
Coffee
2. Lamb on spit (Min 30 persons, Max 120 persons: R 140 p.p)
Welcoming Cocktail
Roosterkoek & Jam
Caramelized Sweet Potatoes
Mix Salad & Cole Salad
Garlic & Parsley Baby Potatoes
Lamb on spit
Coffee
3. Barbeque: R150 p.p
Welcoming Cocktail
Roosterkoek & Jam
Mix Salad & Potato salad
Boerewors
Sirloin steak (250g) & Chicken steak or
Lamb chop & Chicken steak
Krummelpap and tomato relish
Coffee
4. Dessert: R15 p.p
a) Malva pudding & Ice creamb) Ice Cream & Chocolate Sauce
c) Fruit Salad & Ice Cream
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
12/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
5. Extras (Starters)
a) Barbeque Chicken Wings R15b) Karoo-oester (Liver & Bacon) R15
c) Mini Chicken kebabs R15
d) Barbeque Corn on Cob (when available) R10
You are welcome to discuss other menu options with us.
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
13/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
P ayment Requirements
For weddings, the venue fee (Down to Earth R4500; Lapa R3000) is payable as deposit
immediately to confirm your booking
Confirmation will be sent via email or fax upon receipt of proof of payment
The outstanding catering bill is payable at least one day before the function
A 50% deposit is required to confirm accommodation bookings.
Please ensure that your details are filled in on the deposit slip and fax or email to Down to
Earth. Failure to do the above mentioned will delay confirmation of your reservation.
In the event of non-payment of the fees within 3 working days of reservation, Down to
Earth is entitled to cancel the booking.
Cancellations:
In the event of you cancelling or rescheduling your date (in writing) , subsequent to the venue
being paid, a refund will only be made in the event of Down to Earths liability to resell the
venue for a similar function on the date for which the function was booked.
Conditions
Herolds Bay Eco Resort shall not be held responsible for any interruptions of services (water,electricity, sanitary service)
Dcor and props must be removed by 09:00 on the day following the function.
Whilst every precaution will be taken to ensure the safeguarding of your belongings, Herolds
Bay Eco Resort will not be liable for loss or damage to any property whatsoever (dcor, wedding
gifts, valuables, etc). We recommend that all personal and valuable property be removed directly
after the function.
Should the Down to Earth building or Bush Lapa, surrounding garden, dcor or napery be
damaged in any way during the set up time period of a function, the client shall be held
responsible and will be billed accordingly.
Herolds Bay Eco Resort its employees or any person employed at any function will not be held
liable to any loss, or injury to persons, due to negligence or other causes whatsoever.
Nails, staples or any other damaging material my not be used during decorating.
Only flower petals to be used as confetti.
Kind Regards
Johan & Tertia Gericke
___________________________
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.za8/7/2019 wedding packages & conditions herolds bay eco resort
14/14
Wedding & FunctionVenue
Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: admin@heroldsbayresort.co.zaWeb site: www.heroldsbayresort.co.zaVat No: 4320239132
WEDDING BOOKING NOTICE
I have read and accepted the terms and conditions as stated above
. .
Name Contact Number
.
. @ Rpp
. @ Rpp. @ Rpp
Menu Option Cost
.
Number of Guests
. .
Arrival Time Meal Time
.
.
Special Instructions
.
Signed
.
Date
To secure your booking please fax this page together with your deposit slip and detailed menu
options to 086 683 8877 or email to admin@heroldsbayresort.co.za as soon as possible.
Our bank details :
ABSA Bank, George. Herolds Bay Eco Resort, Cheque Account No: 40 6450 0834. Branch
Number: 632 005
mailto:admin@heroldsbayresort.co.zamailto:admin@heroldsbayresort.co.zaRecommended