Welcome North Carolina CCPRO Winter Conference February 25, 2007

WelcomeWelcome

North Carolina CCPRO Winter ConferenceFebruary 25, 2007

•Access a database of virtually all college students.

•Track your prospective, current, and former students’ enrollment in other institutions

StudentTracker

A Non-Profit Association Founded by the Higher Education Community

Who Are We?

Mission

To serve as a central repository and single point of contact for the

collection and timely exchange of accurate, comprehensive post-secondary student information

Clearinghouse

Enrollment Data

Colleges/Universities

Degree Data

LendersLoan GuarantorsU.S. Dept of EdHealth InsurersCredit Card IssuersSoftware ProvidersLandlordsEmployers

EnrollmentVerify

EmployersSearch FirmsColleges

DegreeVerifyTranscript

Orders

StudentsAlumni

Researchers

CollegesHigh SchoolsOutreachEd Researchers

Diploma Data

High Schools

Enrollment Data• Names• Dates of birth• SSNs• Names & IDs of schools attended• Attendance dates• Enrollment statuses (e.g. full time,

withdrawn, graduated) & Start Dates

• Data Block Indicators (FERPA)

Large Database

Currently enrolled students represent 91% of All US Higher Education Enrollment

75+ Million IndividualStudents

60+ MillionFormer Students

14.9+ Million

Enrolled=+

Core School Participation

# Schools

0

500

1,000

1,500

2,000

2,500

3,000

As of November 30, 2006

Clearinghouse member schools represent 91% of the nation’s college enrollment

2,878 Schools

Degree Data

• SSNs*• Names*• Birth Dates*• Degree Titles*• Dates awarded*• Majors*• Minors

• Divisions awarding degree

• Concentrations• Specializations• Honors• FERPA Block

Indicators*• Financial Block

Indicators*

*Required

360

159

838

1,101

1,258

638

0

200

400

600

800

1000

1200

1400

2001 2002 2003 2004 2005 2006

DegreeVerify Participation

# Schools

DegreeVerify participants

represent 63% of all US college degrees

YTD

As of November 30, 2006

Current Participation of

NC Community Colleges

Service # %

Core Enrollment 58100%

DegreeVerify 20 35%

1. School creates research cohort

2. School transmits to CH

3. CH matches against database

4. School receives reports/data files

StudentTrackerHow does it work?

Query Types

• Admissions candidates (prior enrollment)• Admitted, but did not matriculate• Other family members currently enrolled• Concurrent enrollment• Delinquent borrowers• Transfers out• Graduates

Request File

• Name of student• SSN/Student ID (if FERPA-

compliant)• Birth date• Date of last attendance/search

begin date• Requestor return field

On-line Inquiry

Batch Data File Exchanges

StudentTracker Inquiries

Response Files

Control Report Record totals (.html)

Aggregate ReportTotals students enrolled by institution

(.csv)

Unit Record File Individual student records (.csv) (except FERPA blocked records)

Sample Control Report

Pinnacle University

File Creation Date 10/23/2005Range of Search Dates 08/30/2000– 08/30/2000

Total Students in Your Request File 650

Total Students with No Data Available 410

Total Students Found and Included in Aggregate Report 240Less: Student Level Reporting Blocked By School

13Less: Student Level Reporting Blocked By Students 13

Total Students Reported At Detail Level 214

What are the costs?

• Annual subscription fee– $0.12 (12 cents) times fall

enrollment, $350 minimum per institution

– Unlimited use for 12 months

• Computer programming

effort

StudentTracker Participants

Colleges & Universities 1,513High Schools 1,356Educational Organizations 133Outreach Programs 60

Number of Students Researched

As of June 30, 2006

5,304,847

3,354,421

13,908,477

16,528,515

7,137,023

3456789

1011121314151617

2001-2002 2002-2003 2003-2004 2004-2005 2005-2006

Mill

ion

s

Current Participation of

NC Community Colleges

Service # %

Core Enrollment 58 100%DegreeVerify 20 35%StudentTracker 30 52%

That’s us in a nutshell!

Questions?

Contact Information

John P. WardDirectorSouth Atlantic Regional Office(843) 768-0319ward@studentclearinghouse.org