WELCOME to RFID FOR FIXED ASSETS A MAGICAL TRACKING SYSTEM SASBO-FASBO 2008 ANNUAL CONFERENCE...

WELCOME

to

RFID FOR FIXED ASSETS

A MAGICAL

TRACKING SYSTEM

SASBO-FASBO2008 ANNUAL CONFERENCE

ORLANDO, FLORIDA

WAYNE HARTACCOUNTING ANALYST

POLK COUNTY (FL) SCHOOL DISTRICT

RIGHT NOW, A COSTLY OPTION, BUT …

• Acquire knowledge

• Watch trends

• Seek opportunities

BACKGROUND

AGA Technology Trends Florida School Business Official Polk County School District Visited St. Johns County S.D. Met with Flagler County S.D.

INFO SOURCES

www.aga.org wayne.hart@polk-fl.net Joe Outlaw (outlawj@stjohns.k12.fl.us) Donna Wright(WrightD@flagler.k12.fl.us)

RFID BASICS

Definition System Different from bar codes

OVERVIEW

MASTERRECORD

FILE

RFID TAG

READER/ PDA

EXAMPLES

Day-to-day Retail Government

Source: isp-planet.com & rfidXchange

BENEFITS

Processing efficiencies Audit frequency Theft deterrent

THINK ABOUT

Costs Re-engineering Perceptions

STAKEHOLDERS

Finance Information Technology School Administration

BASIC COMPONENTS

PDA Reader Middleware Tags

OVERVIEW

MASTERRECORD

FILE

RFID TAG

READER/ PDA

SYSTEM AT WORK

•Tag applied

•Downloads

•Portable reader

•Uploads

OVERVIEW

MASTERRECORD

FILE

RFID TAG

READER/ PDA

SAMPLE TAGS

SAMPLE TAGS . . . INSIDE SCOOP

PDA/READER

READER

READER . . . ANOTHER VIEW

SUGGESTIONS

• What if . . . why not?

• Test Pilot . . .

DISTRICT TEAM

FINANCE TECHNOLOGY SCHOOL ADMINISTRATORS

LOCATION…LOCATION…LOCATION

SERVER

WORKSTATION

TAGS

READERS

GET THE BALL ROLLING

Define what you need Request professional services Competition Test Pilot

DEFINE DISTRICT NEEDS

• EXISTING EQUIPMENT

• INTERFACING

• TAG LIFE

• PORTABLE DEVICES

RFP

Internal Expertise

Competitive bidding

Fine tune

SCHOOL ENVIRONMENT—RFID TAGS

• LOCATION

• BATTERY LIFE

• INSTALLATION

SCHOOL ENVIRONMENT--READER

• SIGNAL INTERFERENCE

• OVERLAPPING SIGNALS

SCHOOL ENVIRONMENT--PDA

Back-up Storage Ergonomics

AUDIT CONSIDERATIONSSCHOOL ENVIRONMENT

Rules & Reg’s Internal Control Room Location

COSTS

Tags Software license Readers PDA Maintenance

THINKING AHEAD . . .

Acquire knowledge Watch trends

Seek opportunities

BENEFITS FOR A SCHOOL ENVIRONMENT

Minimize interruptionsCompletion timeframesRemove audit

constraints

IN SUMMARY

TECH BASICS YOUR TEAM COSTS BENEFITS IMPLEMENTATION

FOR MORE INFO

wayne.hart@polk-fl.net Joe Outlaw (outlawj@stjohns.k12.fl.us) Donna Wright(WrightD@flagler.k12.fl.us)

HAVE A GREAT REST OF THE CONFERENCE!