2013 aug library workshop for age1002 tutorial

LIBRARY WORKSHOP

AUGUST 2013

AGE 1002S - AFRICA AND WORLD ARCHAEOLOGY

Linda Kelly

UCT Libraries

This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported License.

LEARNING OBJECTIVES:

WHAT ARE YOUR EXPECTATIONS?

� FAQs

� How to find a book

� How to find a full text article

� Shelf numbers

� Printing & photocopying

� You should be able to…

� improve search techniques � Boolean Searching

� find printed resources, i.e. book, journal, etc.

� find a article and journal � print & electronic

� find reference works (dictionaries, encyclopaedias)

� use Primo, databases & platforms

� use RefWorks2

CONTENTS

� 04: Off campus login, Ask-A-Librarian, Subject Guides

� 13: How does one navigate info?

� 21: Boolean Searching & a search example

� 32: Where are resources accessible?

� 33: Reference Works (e.g. dictionary, encyclopedia, etc.)

� 34: ALEPH – online library catalogue

� 51: Inter Library Loans

� 52: PRIMO – catalogue & databases

� 59: Databases & Platforms

� 71: Referencing & Plagiarism

� 72: RefWorks

3

� EZPROXY�Off campus access

� Ask-a-Librarian

� Post your query online

� Library Websites

� Government Publications (Gov Pubs)

� Subject Guides

� Useful library related info relevant to your research

&/or study discipline

� Environmental & Geographical Science

� Undergraduate Tutorials & Guides

4

5

UCT WEBSITE

6

UCT LIBRARIES WEBSITE: WWW.UCT.AC.ZA

7

ARCHAEOLOGY LIBRARY GUIDE

8

SUBJECT

GUIDES

LIST

9

10

GOVERNMENT PUBLICATIONS

11

GOVERNMENT PUBLICATIONS WEBSITE

12

With so much info now freely available,

how does one navigate it?

13

FINDING INFORMATION:IT IS A PROCESS OR A JOURNEY?

� Given essay topic

� Find info

�Read info

�Plan essay

�Write essay

•Reference sources

�Submit essay

Underestimate the time needed!

14

FINDING INFORMATION:IS IT A PROCESS OR A JOURNEY?…(CONTINUED)

� Find info

� Concepts & search terms � Boolean Searching

� Types of resources

� Start with reference works, e.g. dictionaries, encyclopedias

� Find books on concepts

� Find articles on concepts

� If topical, consider the news, i.e. newspapers

15

FINDING INFO TAKES TIME

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HOW IS INFO ORGANISED?

17

HOW IS INFO ORGANISED…

� Databases by Platform

� multiple databases searched

at a time

� widest search of all available

info

� good for starting searches

when one has little info

about topic or wants to find

out more about topic

� limited to databases it

subscribes to

� disciplines: multi & single

� Databases A-Z

� one database searched at a

time

� multiple journals searched

� limited to journals the

database subscribes to

� disciplines: mostly single,

but some multi

� E-Journal Portal

� searches articles within

set/chosen journals

� disciplines: multi & single

� narrow search of all

available data

� good for searches when one

knows a lot about topic &

journal

ALEPH (online Library Catalogue)

& PRIMO

� searches library print/physical holdings with links to digital content

� examples: books, serials/journals, videos, maps, etc. 18

FINDING RESOURCES…

WHERE ARE THEY ACCESSIBLE?

� Reference Works

� Print � ALEPH

� Online � UCT Libraries Website

� Book

� Print � ALEPH

� Online � Primo

� Article &/or Journal

� Print � ALEPH & Primo

� Online � Primo, eJournal, databases, platforms19

20

SEARCH BOX:

STRUCTURED SCREEN:

BOOLEAN SEARCHING

21

1. Write down your topic in its simplest form

Then break it up into CONCEPTS.

The impact of climate change on natural resources & sustainable development

Concept 1 Concept 2 Concept 3

BOOLEAN SEARCHING

22

2. Think of key words that describe each of your concepts

CONCEPT 1

Environmental change

Global warming

CONCEPT 2

Water

ocean

sea

river

CONCEPT 3

Sustainable development

The impact of climate change on natural resources & sustainable

development

Concept 1 Concept 3Concept 2

23

3. Construct your search strategy

� Boolean logic provides the language you use to structure your keyword search … the search engine needs to know how your search terms relate to each other

� In Boolean searching, you make use of the three Boolean operators:

AND OR NOT24

Use AND to combine different concepts:

“Climate change ANDWater “

Climate

change

Water

• Using ‘AND’ narrows your search.

• It retrieves items containing all of the search terms or keywords that you specify.

• The blue shaded area represents the search results.25

Use OR to enter keywords for the same (single) concept:

“Water OR Sea OR rivers OR Ocean”

WATER

RIVERS

SEA

OCEAN

• Using ‘OR’ broadens your search.

• It retrieves items containing any one of the search terms or keywords that you specify.

• The shaded area represents the search results.26

Use NOT to get rid of unwanted results:

“water NOT rivers”

Water Rivers

27

Environmental ChangeOR

Global warming

Water

OR

Sea

OR

Ocean

OR

Rivers

Sustainable Development

AND

CONCEPT 1

Environmental Change

Global warming

CONCEPT 2

Water

Sea

Ocean

Rivers

CONCEPT 3

Sustainable development

AND

The impact of climate change on natural resources & sustainable

development

28

ONE SEARCH BOX: Use brackets to separate your concepts

STRUCTURED SCREEN:

Water OR ocean OR sea OR rivers

Sustainable Development

(Environmental Change OR climate change OR global warming) AND (water

OR ocean OR sea OR rivers) AND Sustainable Development

4. Type your search strategy

Environmental Change OR climate change OR global warming

29

SOME PRACTICAL SEARCH TIPS

� Good practice to keep track of the following:

� what you search for

� i.e. search words, tearms, phrases

� where you search

� i.e. Library catalogue, Journals, Databases, etc.

� search results

� i.e. number & type resources � articles, journals,

databases, etc. 30

REAL SEARCH EXAMPLE

31

WHERE ARE RESOURCES ACCESSIBLE?

� Reference Works

� Print � ALEPH

� Online � UCT Libraries Website

� Book

� Print � ALEPH

� Online � Primo

� Article &/or Journal

� Print � ALEPH & Primo

� Online � Primo, eJournal, databases, platforms32

REFERENCE WORKS

33

ALEPH: FIND A BOOK

� Search function – climate change

� Browse function – book title: � Climate change adaptation and international

development: making development cooperation more

effective

� Encyclopedia of global warming and climate change

� Holdings

� All items – request, due date, collection, branch, shelf no.

� Advanced search function – essay on climate

change policy in South Africa

34

ALEPH’S LANDING PAGE

35

CLICK ‘BROWSE’ TO SEARCH FOR A JOURNAL

36

ALEPH’S ADVANCED SEARCH

37

THIS IS HOW RESULTS ARE POPULATED IN ALEPH

38

EXAMPLE OF A BOOK RECORD IN ALEPH

Not sure if item is available or what the shelf number is?

Then click “All items”.

39

Shelf number

Tells one in

which library the

resource is.

Item is available

for loan.

If item is out, click ‘Request’ to be the first to have access when the item is returned.

40

AFTER CLICKING REQUEST OR MY LIBRARY

CARD THIS WINDOW APPEARS.

� How to request a book & My Library Card

�Student number & password (date of birth – YYYYMMDD)

41

REMEMBER TO CLICK ‘GO’ TO CONFIRM YOUR REQUEST.

Your name must be stated here once you have signed in.

42

HOLDINGS STATE IF A JOURNAL IS

AVAILABLE ONLINE &/OR IN PRINT

Title of journal

SE = serial

43

EXERCISE

� Find the following book:

� Title: Modelling the impact of climate change on

water resources

� Imprint/publisher: Wiley-Blackwell

� Year published: ?

44

EXERCISE - ANSWER

� Find the following book:

� Title: Modelling the impact of climate change on

water resources

� Imprint/publisher: Wiley-Blackwell

� Year published: 2011

45

ALEPH: FINDING A JOURNAL ARTICLE

� Please see “Finding Journals” tab in LibGuide

� Print Journals – ALEPH

� Development and change

� Electronic Journals – Electronic Journal Portal

� Example:

Franz J. and Papyrakis E. 2011. Online calculators of

ecological footprint: do they promote or dissuade

sustainable behaviour? Sustainable Development 19

(6): 391-401.46

EXERCISE

� Find the following journal article:

� Becker, A., Inoue, S., Fischer, M., Schwegler, B. 2012.

Climate change impacts on international seaports:

knowledge, perceptions, and planning efforts among

port administrators. Climatic Change. 110:5-29.

� Holdings: ?

47

48

49

EXERCISE - ANSWER

� Find the following journal article:

� Becker, A., Inoue, S., Fischer, M., Schwegler, B. 2012.

Climate change impacts on international seaports:

knowledge, perceptions, and planning efforts among

port administrators. Climatic Change. 110:5-29.

� Holdings:

� ALEPH:

� E journal Portal:

50

BOOK OR JOURNAL NOT AVAILABLE @ UCT LIBRARIES?

CONTACT INTER LIBRARY LOANS

� Books and journal articles can be requested

from libraries other than UCT libraries.

� This is a free service for all UCT students and

staff provided that the items that are requested

originate from within Southern Africa.

� Register to request resources:

� email: ill@uctlib.uct.ac.za

� telephone: 650-3113/2190.

51

PRIMO – BETA

� 1-stop-shop: search databases and online

catalogue (ALEPH) holdings in 1 go!

� note: only the most commonly used databases are

included

� Beta – testing phase so please email if errors

occur ☺

� Access Primo via UCT Libraries webpage:

http://www.lib.uct.ac.za/

52

PRIMO - SEARCHING

� NB: Sign in ☺

� Choose what to search:

� UCT Libraries’ Books, DVDs, etc. (same as ALEPH)

� All UCT Matericals + Articles

� Choose search type:

� Simple search

� Advanced search

� The record gives info about the resource

� Book: Location, Details, export to RefWorks

� Article : full text, export to RefWorks 53

PRIMO SEARCH BAR ON UCT LIBRARIES WEBSITE

54

55

56

57

PRIMO – SEARCHING& ALERTS

� Save a search

� http://www.slideshare.net/JenEidelman/primo-save-

a-search

� Save and alert books and more

� http://www.slideshare.net/JenEidelman/primo-save-

and-alert-books-and-more

� Save and alert books and more 2

� http://www.slideshare.net/JenEidelman/primo-save-

and-alert-books-and-more258

SEARCHING DATABASES

59

SOME USEFUL DATABASES

60

ACADEMIC SEARCH PREMIER VIA EBSCOHOST

� SEARCH: � policy AND climate change AND south africa

� Refining the hits…

�Refine results - e.g. full text, date, etc.

�Source types – e.g. books, conference papers, etc.

�Publication – choose a journal

�Subject – e.g. climate change, etc

61

REMEMBER HOW INFO IS ORGANISED?

62

DATABASES

BY

PLATFORM

63

64

65

Advanced Search allows for more options

ADVANCED SEARCH IN EBSCOHOST

TIP: SEARCH FOR A TERM IN THE ABSTRACT OR TITLE TO REDUCE HITS

THAT ARE RELEVANT TO YOUR INFO NEED

66

Use the subject works as terms when searching

No full text? Then click SFX to see if full text

is available via another database.

67

Export your references to RefWorks. Follow the prompts.

One can insert the permalink with the citation in the reference list. It acts as a stable URL.

68

One can use SFX to (1) search the UCT holdings for full text and(2) to export the reference to your citation manager. See next slide for more info.

Example of SFX window.

Indicates from which

databases one can get the

article in full text.

69

DATABASES: METHODS

� SAGE Research Methods Online

… a tool designed to help you create research projects

and understand the methods behind them.

� Resources � books, dictionaries, encyclopedias,

articles, Green & Blue Books, videos

� Videos

� Video 1: SAGE Research Methods Overview

� Video 2: How to Start Your Research

� Video 3: Methods Map and Methods Lists

� (URL: http://srmo.sagepub.com/page/tips-and-

tutorials/tutorials) 70

REFERENCING & PLAGIARISM

� What is plagiarism?

� Whenever you do written work you must differentiate

between your own ideas and those, which you did not

think of yourself, but which you have read elsewhere

– in particular you must distinguish what you have

written from what you are quoting.

� Source: Amoore, H.T. 2005. University of Cape Town,

Avoiding plagiarism: a guide for students. Available:

http://www.Uct.Ac.Za/downloads/uct.Ac.Za/about/policies/plagi

arism_students.Pdf [2013, 18 July 2013].

71

REFERENCING

� Referencing Help & RefWorks

72

73

HARVARD UCT: HANDBOOK ON CITATION (2013)

PROVIDES REFERENCE EXAMPLES.

74

Acces RefWorks

via Research Help.

75

MANAGING YOUR REFERENCES

� Introduction to RefWorks

� “You can store and organise your references, and

create bibliographies, in the citation styles of your

choice, using the reference software package,

RefWorks. UCT has a site licence for RefWorks, and

all UCT staff and students may register to use it.

� For more details on how to use RefWorks, use the

online tutorial in RefWorks or

http://libguides.lib.uct.ac.za/refworks

76

REFWORKS – ACCESS & REGISTER(HTTP://LIBGUIDES.LIB.UCT.AC.ZA/REFWORKS )

� Access:

� To get to RefWorks from the Library web page:

http://www.lib.uct.ac.za/

� Mouse over Electronic Resources.

� Click on RefWorks.

� Register with RefWorks

� RefWorks LibGuide - How to access RefWorks tab

� slideshow

77

REFWORKS – EXPORTING ARTICLES(HTTP://LIBGUIDES.LIB.UCT.AC.ZA/REFWORKS )

� From previous exercises - can export most articles

directly to RefWorks by clicking the RefWorks icon.

� EbscoHost: need to click on article title, export, choose

Direct Export to RefWorks

� Others: click on SFX and/or export citations

� See Adding references – direct export tab in

RefWorks Lib Guide - slideshow

78

REFWORKS – MANAGE CITATIONS, CREATE A

BIBLIOGRAPHY & WRITE-N-CITE

(HTTP://LIBGUIDES.LIB.UCT.AC.ZA/REFWORKS )

� Manage citations

� Use RefWorks to organise your results by creating folders.

� See Organise results. Create folders tab in RefWorks Lib Guide – slide

show

� Create a bibliography

� Use RefWorks to create a bibliography (reference list) for your essays or

literature review.

� See Create a Bibliography tab in RefWorks LibGuide – slide show

� Write-N-Cite

� Use Write-N-Cite to manage your references while writing up your

thesis or your literature reviews

� See Write-n-Cite tab in RefWorks LibGuide – slide show 79

LEARNING OBJECTIVES:

WHAT ARE YOUR EXPECTATIONS?

� FAQs

� How to find a book

� How to find a full text article

� Shelf numbers

� Printing & photocopying

� You should be able to…

� improve search techniques � Boolean Searching

� find printed resources, i.e. book, journal, etc.

� find a article and journal � print & electronic

� find reference works (dictionaries, encyclopedias)

� use Primo, databases & platforms

� use RefWorks80

THANK YOU

� Was this workshop helpful? Yes or No?

� What did you like about the workshop?

� How can the workshop be improved? Kindly

provide your suggestion(s).

81

NB CONTACT INFO

� Ask-a-Librarian

� EGS LibGuide:

http://libguides.lib.uct.ac.za/archaeology

� RefWorks Libguide:

http://libguides.lib.uct.ac.za/refworks

� Research Consultations – group & individual

� Find resources – articles, journals, books, etc.

� RefWorks, databases, searching, and more ☺

� By appointment: Linda.Kelly@uct.ac.za82