Digital preservation: workflows and integrations

Digital preservation: Workflows and integration

Cillian Joy, Digital library developer @cillianjoy

Digital material, 22 May 2015

James Hardiman Library

School Institute Name to go here James Hardiman Library Barth, J. (2011). Digital Library [screenshot from video]. Available from: http://vimeo.com/13963295 [17 July 2014].

christmas santa claus decoration (2008) markus spiske. Retrieved from https://www.flickr.com/photos/markusspiske/15841099746.

Barth, J. (2011). Digital Library [screenshot from video]. Available from: http://vimeo.com/13963295 [17 July 2014].

Outline

Digital preservation Context What are we doing Lessons Next steps Summary Questions

James Hardiman Library

James Hardiman Library

Digital preservation?

Digital preservation

Traditional preservation – paper in a archive, safe as long as paper is protected Digital preservation has more layers – technology change, requires more intervention, forever? There’s a reference model Range of implementations

James Hardiman Library

Digital preservation: the OAIS reference model

Wegweiser Marloffstein – Ebersbach (2014) markus spiske. Retrieved from https://www.flickr.com/photos/markusspiske/15606948408.

sad boy (2014) markus spiske. Retrieved from https://www.flickr.com/photos/markusspiske/16829123376.

What is digital preservation

Create

Preserve Access

James Hardiman Library

James Hardiman Library

The context

School Institute Name to go here James Hardiman Library Barth, J. (2011). Digital Library [screenshot from video]. Available from: http://vimeo.com/13963295 [17 July 2014].

Digitizing the consumer decision journey (2014). From http://www.mckinsey.com/insights/marketing_sales/digitizing_the_consumer_decision_journey

School Institute Name to go here James Hardiman Library Barth, J. (2011). Digital Library [screenshot from video]. Available from: http://vimeo.com/13963295 [17 July 2014].

Search Google Cultural Institute. Retrieved from https://www.google.com/culturalinstitute/browse/

School Institute Name to go here James Hardiman Library Barth, J. (2011). Digital Library [screenshot from video]. Available from: http://vimeo.com/13963295 [17 July 2014].

About Google Cultural Institute. Retrieved from https://www.google.com/intl/en-GB/culturalinstitute/about/

In an era of large scale digitisation

But, only 10-14% of Library archives are digitised (ENUMERATE survey)

James Hardiman Library

In a Sea of APT “Icebergs,” Are You Thinking Big Enough? (2015). Retrieved from https://blog.bit9.com/2015/02/13/in-a-sea-of-apt-icebergs-are-you-thinking-big-enough/.

Local and wider context: Why?

James Hardiman Library From:http://www.enumerate.eu/fileadmin/ENUMERATE/documents/ENUMERATE-Digitisation-Survey-2014.pdf

Local and wider context: Why?

James Hardiman Library From:http://www.enumerate.eu/fileadmin/ENUMERATE/documents/ENUMERATE-Digitisation-Survey-2014.pdf

Local and wider context: the opportunity

NUI Galway archives are rich and deep Opportunity to expose our rich potential Speed of processing is becoming more important

James Hardiman Library

James Hardiman Library

What we are doing

What are we doing

Put in place a strategy and unified digital library technology Adding existing listed archives to the digital environment Thinking about new archival projects that are not listed and born-digital materials Looking to automate, automate, automate Taking practical approaches, in stages

James Hardiman Library

What are we doing: Our approach: existing collections, workflow with integration

CALM (EAD) Collection, hierarchy, and

item level, a context

Algorithm Extract metadata, enrich MODS item records with

descriptive metadata

MODS Match with metadata with

objects

Preservation storage Access

EAD hierarchy becomes Web

navigation

James Hardiman Library

What are we doing: Example, from this

James Hardiman Library

What are we doing: Example, to this

James Hardiman Library

James Hardiman Library

James Hardiman Library

James Hardiman Library

James Hardiman Library

James Hardiman Library

Lessons

What we’ve learnt

EAD alone doesn’t sit well with a usable digital experience Often a separation between traditional and digital approaches Existing archives need work (automate) to move to digital Copyright Consistency in process is very important to reduce effort

James Hardiman Library

James Hardiman Library

Next steps

What’s next

Complete and hone existing migrations, automate more Take stock New archives Born digital Metadata manager system

James Hardiman Library

James Hardiman Library

Summary

Takeaways

Large scale digitisation suits archives Expose our potential New ways of working Keep it simple Continuous improvement

James Hardiman Library

James Hardiman Library

the end.