ERP on School Management System

ERP

Guided By: Shailesh Gohil

Developed By : Amit Gandhi

OVERVIEW

Company Profile Introduction Software specification Analysis phase Design phase Data dictionary Implementation Limitation & future improvement Conclusion

COMPANY PROFILE

TOPS Technologies is one of the largest IT Training, Outsourcing and Placement Service provider. TOPS offer a wide array of solutions in the IT industry, through multiple offices located in Ahmadabad, Vadodara, Rajkot, Surat, Navsari, Mehsana, Junagadh, Indore, Bhopal, Jabalpur, Noida, Kota, Jaipur, Nagpur, Dehradun in India and sales offices in Chicago, IL and Mountain View,CA in USA.

TOPS Technologies are based on the Training, Outsourcing, placement and Services.

TOPS Technologies have partnered with more than 1000 software companies across Gujarat and India for placements. Our team works with each software company on a personal level to understand their requirements and provide them with required talent.

The management team has 15+ years of work experience working for companies JP Morgan, Verizon Wireless, Capegemini, US Cellular in different verticals ranging from banking solutions to health care industry to mobile applications. 

INTRODUCTION

ERP systems collect data and financial information from various areas within an organisation, then stores that data centrally on a computer.

ERP systems are typically made up of different modules depending on the type of organisation and its requirements. .

This will reduce the efforts to maintain the record allocation process.

Its all about to how to manage the student record in a master file as well as how admin and faculty can manage the profile and keep information about the student.

All the information regarding student can see and edit if necessary apart from that faculty can keep record of student and they can manage information like student profile, exam, attendance, or other information.

SCOPE Different people, place from different departments can view the

same information about Student Information. To enable the head and technical supporting group to access the

system from anywhere. To enable the Student to view as well as raise suggestion from

anywhere. To enable the student evolution with giving online exam and get the

result on the spot.

PURPOSE The project is about to handle all the information of

the student regarding course and examination. Also it manages resources which were managed and handled by manpower previously. The main purpose of the project is to integrate distinct sections of the organization into consistent manner so that complex functions can be handled smoothly by any technical or non-technical persons.

The project aims at the following matters: To manage information of student, faculty and

courses. Consistently update information of all the students. Reports. Assistance in decision-making.

SYSTEM REQUIREMENT SPECIFICATION

Hardware Requirement

Processor: Any Pentium IV or compatible

RAM: Minimum 1 GB

Hard disk: Minimum 80 GB

Software Requirement

Operating System: Windows 7,ubantu

Browser: Mozilla Firefox, Chrome, Internet Explorer

Front End: jsp/servelet

Back End : mysql Server

ANALYSIS PHASE EXISTING SYSTEM The existing system is manual entry of up keeping of the details of

the persons who are registered already And it is very difficult for each perso very difficult to the students from far distance to reach the exam center.

This system is required to prepare registration to print a lot of number manually.

The details of these students in a month by hand is very difficult. This requires quite a lot of time and wastage of money as it requires

quite lot of manpower to do that. Another factor that takes into account that is the possibility of errors and which requires verification and checking of data relating to various operations which is done manually.

The limitation of existing system is that it is not all personalized. It cannot be used for personal

ERP System conduct the exams online without the need of going to any physical destination.

Even the other staff members can make quick entries if the responsible person is not present.

ANALYSIS PHASE

PROPOSED SYSTEM The modern computerized system is developed with the aim to

overcome the drawbacks of existing system. The new system is more personalized. It is made in such a

manner that all the new users can understand all the options in it very easily. It is made in a quick and easy referential manner.

Access to all important matters are not always locked and can be opened easily at the time of urgency.

The advantages of proposed system are that security is maintained in the new system.

Securities for all important data are maintained confidentially. As it easily understandable and user friendly, quick entries can

be made in this system.

DESIGN PHASEUSE CASE DIAGRAM

ACTIVITY DIAGRAM Student module

Login

submit

validno

Successfully done

Check profile Supporting Doc

Get detail

yes

Download Document

Exam

Appear for exam

valid

login

Exam Paper

Enter user name & password

Get Resultl

Logout

FACULTY MODULE Loginsubmit

validno

Manage students

Batches

submit

yes

Reporting

validlogin

Submit Report

Enter user name & password

Get Mail

Task

Task information

Successfully done Logout

SEQUENCE DIAGRAM

TABLE NAME: STUDENT

Attribute Data Type

Constrains

Description Null Key

Id Int No pri id of the student

fname varchar(20)  No   student firstname

lname varchar(20)  No   student last name

gender varchar(6)  No   student gender

Add varchar(50  No   student address

City varchar(20)  No   city of the student

State varchar(20)  No   student state

email varchar(50)  No   student email

Qual varchar(10)  No   qualification of the student

course Int No   course of the student

j_date Date  No   joining date of the student

mo_no Int  No   student mobile nu

p_no Int  No   student phone num

u_name varchar(30) No   username of the student

Pwd varchar(30) No   password of the student

status varchar(10) Yes   status of the student

TABLE NAME: FACULTY_MSTR

Attribute Data Type

Constrains

Description

Is Null Key

Id Int No pri faculty id

fname varchar(20) No   first name of the faculty

mname varchar(20) No   middle name of the faculty

lname varchar(20) No   last name of the faculty

gen varchar(6) No   faculty gender

add varchar(50) No   faculty address

city varchar(20) No   city of the faculty

state varchar(20) No   state of the facutly

email varchar(50) No   faculty email detail

course varchar(25) No   faculty for which course

quali varchar(10) No   qualification of the faculty

exp varchar(2) No   experience of the faculty

j_date Date No   joining date of the faculty

m_no Int No   mobile no of the faculty

u_name varchar(30) No   username of the faculty

pass varchar(30) No   password ot the faculty

TABLE NAME: COURSE_MSTR

Attribute Data Type

Constrains

DescriptionNull Key

c_id Int No pri id of the course

c_name varchar(25) No   course name

b_name varchar(15) No   batch name

stud_status varchar(10) No   status of the student

lec_status varchar(8) No   status of the lecture

f_name varchar(20) No   faculty name

f_id Int No fk(faculty_mstr) id of the faculty

b_id Int No fk(batch_mstr) id of the batch

TABLE: BATCH_MSTR

Attribute Data Type

Constrains

DescriptionNull Key

b_id Int  No pri id of the batch

b_name varchar(25)  No   name of the batch

b_tostud Int  No   total no of student in the batch

b_start Date  No   starting date of the batch

b_end Date  No   ending date of the batch

b_duration varchar(12)  No   time of the batch

b_progress varchar(8)  No   progress of the batch

b_days varchar(4)  No   days of the batch

b_stutus varchar(10)  No   batch status

IMPLEMENTATION

Student Module

Faculty Module

Admin Module

STUDENT MODULE

LOGIN PAGE

PASSWORD FORGOT PAGE

CONFORMATION MESSAGE

CHANGE PASSWORD PAGE

HOME PAGE

PROFILE PAGE

EXAM RESULT PAGE

SUPPORTING DOCUMENT PAGE

ONLINE EXAM PAGE

ONLINE EXAM PAGE

SUGGESTION PAGE

LOGOUT PAGE

FACULTY MODULE

FACULTY TASK PAGE

ASSIGNMENT PAGE

BATCH DETAILS

SEARCH PAGE

SEARCH RESULT PAGE

FACULTY DAILY REPORT PAGE

FACULTY DAILY REPORT PAGE

FACULTY REPORT PAGE

ADMIN MODULE

NEW FACULTY PAGE

VIEW, UPDATE, AND REMOVE PAGE

NEW STUDENT PAGE

VIEW, UPDATE, AND REMOVE STUDENT

INSERT NEW PAPER

ADD NEW QUESTIONS , OPTIONS AND CORRECT ANSWER

LIMITATIONS AND FUTURE IMPROVEMENT

The limitation of the application is more improve in online examination. Limited questions had been stored and need more updation and maintenance of the application.

Storage capacity too small so that it cannot be stored large amount of data so take back up is necessary for the future requirement. So limited amount of data can be stored.

A Print of the result cannot print out in this application.

Future improvemento Make online exam more effective, efficient and more dynamic so

that it helps to get a good support from the student.o It has been marking while this application open in

other browser due to designing support. Its more support to Mozilla as compare to other browser.

Online result printing and more user interaction functionality and features needs to be developed.

Needs to improve more security for the purpose of the safety.

CONCLUSION

The system has been developed with simple user interaction, efficient and less time consuming.

ERP has been developed and the system will tested with proper data. The system results in regular timing preparation of the required output to comparison with the manual system.

THANK YOU