Overview of ppsm&c guide

“Planning, Scheduling,

Monitoring & Control

The Practical Project Management of Time,

Cost and Risk”

2nd March 2016

Paul Kidston – Head of Project Control

Taylor Woodrow

Simon Taylor – Head of Planning

High Speed 2 programme

Us

1

PMC SIG Formed

20162010 2011 2012 2013 2014 2015

So

PMC SIG Formed

Agree a Structure

Gather and Write

20162010 2011 2012 2013 2014 2015

PMC SIG Formed

Agree a Structure

Gather and Write

Form Subcommittee

Target for Completion

Writing

20162010 2011 2012 2013 2014 2015

PMC SIG Formed

Agree a Structure

Gather and Write

Form Subcommittee

Target for Completion

Writing

20162010 2011 2012 2013 2014 2015

PMC SIG Formed

Agree a Structure

Gather and Write

Form Subcommittee

Target for Completion

Writing

Publishing

Book Launch

20162010 2011 2012 2013 2014 2015

Is this the best planning book ever

published?

• Is it practical –guidance that can be used?

• Is it practical –the basis for qualifications?

• Is it practical – can anyone read it and

understand the concepts within it?

The Guide

The Exams

Qualifications

Training

Capability

Up

3

Project Value approx. £8 million; 19 months

In month 22: declared loss £600,000

£2,400,000

An anonymous Project…

By month 20 the projected end date = Month 24

And the forecast completion slipped to month 26

Review noted that the bid was “Quite tight but

achievable” re cost and time.

Report concludes:

There was a fundamental flaw in the way Progress

was reported... 15-20% ahead of reality.

An anonymous Project…Project Review

Consequently End Cost forecasts and the Project

was also incorrectly valued approx. 15-20% ahead

of reality.

Consequently the Project Managers reporting was

inaccurate as they were based upon flawed

progress, end cost forecasts and valuation

information.

Report concludes:

“The companies failure to identify the losses and

delays at an early stage has denied us the

opportunity of taking mitigating action to minimise

its losses… “

An anonymous Project…Project Review

“This would not have happened if they had put EVA

in place”

4

• ‘Emily test’ (& Flesch Kincaid)

The Book

Flesch Kincaid Reading Grades (US)

• Performance Reporting 8.8

• Planning 8.9

• Scheduling 8.9

• BIM/Agile 11.1

• Overview 13.5

• Forensic Planning 16.2

Other sections are in between these scores, so

reading range is approx. 14-21 years old

• ‘Emily test’ (& Flesch Kincaid)

• Reference guide to dip into

• Over 130 Illustrations

• Extensive peer review

• Written entirely by volunteers

• Feedback.

The Book

Book Reviews and Feedback

"I believe that this publication has captured the best practices for planning

and will become the reference document of note for organisations and

their teams during future project deliveries.“

-David Birch

Head of Project Controls, National Grid,

Formerly head of programme controls, ODA

"This book offers comprehensive coverage of ‘all’ the relevant topics that

make up that knowledge and it is structured in such a practical way that

gaining that knowledge is easily done. It is clear, concise and simple in its

structure with clear graphics and simple referencing.

-Simon Addyman

Project Director, London Underground

Book Reviews and Feedback

“a brilliant piece of reading. It is user friendly and very easy to digest; well

done!”

-Private correspondent, new to planning

“…rich insight from the collective wisdom of practitioners across multiple

industries. Good job! Well done to all team members whom contributed to

this practical guidance on the planning aspects of preparing and

executing a project, delivering it safely and controlling its delivery.”

-Richard E. Renshaw MBA, Amazon review

Book Reviews and Feedback

“… it offers the opportunity for the project management community to

implement …tools within different project contexts and hence push the

boundaries of our existing knowledge. That can only be a good thing and I

commend the book for such an approach and urge practitioners to make

full use of the opportunity in front of them to take project management to

its next level”

-Simon Addyman

Project Director, London Underground

“If you work in the field of Project Control keep a copy in your desk and

you will never get caught out and forget a key step you need to take on all

aspects of Planning, Scheduling, Monitoring and Control.”

-Simon Springate Head of Project Controls,

Europe at CH2M HILL

Is this the best planning book ever

published?

How to get hold of the guide.

APM: https://www.apm.org.uk/Planning-

Monitoring-Scheduling-Control

Amazon

• Feedback: pmcsig@apm.org.uk

Questions & Discussion

A Parting word…

The trouble with plans is that they tend to be

expressions of hope…

Everybody feels that they should have a plan, but

the plan merely says what they would like to happen

rather than what they will actually achieve…

So plans only reveal what people wish for.

The only way of finding out what they will actually do

is to watch them. Then you know what might happen

in the future – because most people do what they

have always done.

(paraphrased from) Alexander McCall Smith.