View
41
Download
1
Category
Tags:
Preview:
Citation preview
Engaging Clubs with Youth Exchange
Engaging Clubs with Youth Exchange
2015 Youth Exchange Officers Preconvention Moderator: Luiz Ricardo Begosso
District 4510, Brazil
Member Engagement | 2
Engaging Clubs with Youth Exchange
“Your club’s ability to serve the community is directly
related to the level of enthusiasm and engagement
of your members”
Member Engagement | 3
So, what is “Engagement?”
Engagement can mean many things…
Member Engagement | 4
What is “Engagement?”Engagement is Knowing the Members
of your Rotary Club!
Member Engagement | 5
Engagement is Knowing the Members of your Club
• But not simply knowing their names!
• Look for common interests, or shared experiences, professional connections or other items that link them to YOUTH and EXCHANGE!
Member Engagement | 6
What is “Engagement?”Engagement is Putting your Club Members to Work!
Member Engagement | 7
Engagement is Putting your Club Members to Work
• One reason people join Rotary is to perform service in their community;
• Members that feel they are of value to the club are far less likely to leave and are more likely to become a spokesperson for the club and the work it does.
Member Engagement | 8
Engagement is Putting your Club Members to Work
So, let’s encourage them to work for Youth Exchange!
Member Engagement | 9
Strong and Effective Rotary Club:• All of the Club’s Committees need to be
active and interconnected, enhancing each other’s success;
• It's like a football team, with defenders, midfielders and forwards, all integrated to reach the goal.
Member Engagement | 10
YE can help leveraging Club’s Committees:
Soon we will see how….
Strong and Effective Rotary Club:
Member Engagement | 11
Are you using the Post Exchange Survey?• It is a significant tool for Continuous
Improvement
Member Engagement | 12
Some Data from the Post Exchange Survey• Rotarian Parents:
• YE is a great tool for membership growth
Member Engagement | 13
Some Data from the Post Exchange Survey• Meetings with Counselor per month:
• 20% of students meet their Counselors only once a month; 40% less than that.
Member Engagement | 14
Some Data from the Post Exchange Survey• Club Support:
Member Engagement | 15
Some Data from the Post Exchange Survey• Club support has a strong influence on
all aspects of the exchange:• Only:
33% felt Included in the Host Club 37% had regular contact with
Rotarians 33% had support by Counselor 28% had assistance in improving
Language
Member Engagement | 16
Actions for Engaging Clubs with Youth Exchange
• Including the student at Host Club:
Member Engagement | 17
Actions for Engaging Clubs with Youth Exchange
• Including the student at Host Club:
– Inviting student for club meetings;
– Inviting student for club events;
– Encouraging student to have some simple role in a club’s project;
– Project “Passport to the Global Citizenship”
Member Engagement | 18
Actions for Engaging Clubs with Youth Exchange
• Increasing contact with Rotarians:
Member Engagement | 19
Actions for Engaging Clubs with Youth Exchange
• Increasing contact with Rotarians :
– Dining Project:• Every week one Rotarian could invite the
student to have dinner at his/her home–after 48 weeks, the student will have met
most of the Rotarians;
Member Engagement | 20
Actions for Engaging Clubs with Youth Exchange
• Increasing contact with Rotarians :
– Appointment Book Project:• At first meeting of the year: give an empty
Appointment Book to the Inbound• Inbound brings the Appointment Book to
every meeting and let the Rotarians see it during the meeting, so they can invite the inbound to interesting events: parties, trips, picnics, religious meetings, sporting events, etc.
Member Engagement | 21
Actions for Engaging Clubs with Youth Exchange
• Increasing support by Counselor:
Member Engagement | 22
Actions for Engaging Clubs with Youth Exchange
• Increasing support by Counselor:
– Engaging Counselor to meet inbound students more frequently;
– Encouraging Counselor to be the “big father” / “big mother” of the student.
Member Engagement | 23
Actions for Engaging Clubs with Youth Exchange
• Increasing assistance with language:
Member Engagement | 24
Actions for Engaging Clubs with Youth Exchange
• Increasing assistance with language:
– Encouraging the Inbound student to learn the host language BEFORE coming to the exchange:• Rosetta Stone, Duolingo, 50languages,
Babbel, etc.
– Encouraging host clubs to establish partnership with language schools for teaching Inbounds host language.
Member Engagement | 25
Why is it Important to Engage Clubs with YE?
Based on students’ answers to the question“I felt Included by my host club”
Poor (352) Good (1050)
Member Engagement | 26
Why is it Important to Engage Clubs with YE?
Club Support
•We see a strong correlation between feeling included by the host club and the overall results of the exchange
•Remember, this is based on reports by the students, not an objective analysis
•But, it appears that when the club includes the student, the exchange goes better.
Member Engagement | 27
Why is it Important to Engage Clubs with YE?
Counselor supportBased on students’ responses to the question
“My relation with my counselor was good”
• Poor (377) Good (1079)
Member Engagement | 28
Why is it Important to Engage Clubs with YE?
Club Support
•Again, this is based on the students’ reports of their relationship with the Counselor, not an objective analysis
•But it does appear that there is a very strong correlation between the Counselor’s role and the outcome of the exchange
Member Engagement | 29
Actions for Engaging Clubs with Youth Exchange
• PETS: ask your DG to propose YE targets for each Club;
• Ensure that YE Officers and Counselors attend district training meetings so that they’re prepared for their responsibilities;
• Involve the Rotarians in carrying out your Club’s goals.
Member Engagement | 30
And….
• Let’s check how the Youth Exchange can help leveraging Club’s Committees:
Member Engagement | 31
YE can help leveraging club’s Committees
• Invite an exchange student to give a presentation at a club meeting;
• Include articles about YE in your club newsletter;
• Recognize Rotarians who demonstrate outstanding commitment to YE.
Member Engagement | 32
YE can help leveraging club’s Committees
• Promote the cultural and educational benefits of Youth Exchange to potential students and host families;
• Invite parents of Outbound students for Rotary;
• Invite alumni to visit your club and attend club and district events.
Member Engagement | 33
YE can help leveraging club’s Committees
• Share details about students conducting projects on your club website and through social networks;
• Contact local media to cover YE events;
• Arrange for a former or current YE student to address the local school to personally recommend the program;
Member Engagement | 34
YE can help leveraging club’s Committees
• Place advertisements in local newspapers or use social networking sites to encourage former YE participants to reconnect to Rotary through your club.
Member Engagement | 35
YE can help leveraging club’s Committees
• Introduce Interactors to YE;
• Encourage YE students to start an Interact or Rotaract club when they return home;
• Nominate YE students to attend your district’s RYLA event;
• Encourage Rotaractors to mentor YE students.
Member Engagement | 36
YE can help leveraging club’s Committees
• Encourage the Inbound/Outbound student to start a fundraising project for Polio;
• Encourage the Inbound Student to integrate into a project of the Host Club and make the link with the Sponsor Club for planning a Global Grants project.
Member Engagement | 37
Finally…
Learn What is Working by asking Rotarians …
Member Engagement | 38
…. and Make Sure They Feel “Heard”
Member Engagement | 39
Engaging Clubs with Youth Exchange
“Clubs that build ties with youth in their communities cultivate future members and become
rejuvenated by the energy and new perspectives that young
people have to offer”
Member Engagement | 40
Q & A Session
Member Engagement | 41
Thank you!
Luiz Ricardo Begossoyep.luizbegosso@gmail.com
District 4510, Brazil
Recommended