Be Open, Share Everything!

1LibreOffice Aarhus 2015 Conference Presentation

Be Open, Share Everything!How to successful migration to LibreOffice in non-technical organization

Shinji Enoki (shinji.enoki@gmail.com)Koutarou Watanabe2015-09-24

2LibreOffice Aarhus 2015 Conference Presentation

Talk summary

In Japan, most of all LibreOffice users don't share knowledgeFollow JA Fukuoka City, Be Open, Share Everything!I talk migration case study of JA Fukuoka City

Who am I? (1)

Shinji Enoki (榎真治 )A member of LibreOffice Japanese TeamMain activity: organize events, grows communityI am not an engineer

Koutarou Watanabe (渡辺浩太郎 )A staff of JA Fukuoka CityFormer IT manager of JA Fukuoka City, and led LibreOffice migration

Who am I? (2) history

I was join first Open Source community: LILO (Linux users group in Kansai, Japan) 2001-now Contribute OpenOffice.org community (2008-2011/3)

Kansai OpenOffice.org Study Meeting (3 or 4 times / year)Now, Change name -> Kansai LibreOffice Study Meeting QA coordinator in Japanese Language Project

OOo support business ( OOo Team in Good-day,Inc. ) OpenOffice.org internship program for QAGood-day,Inc. was crash at 2011

-> freelance , now collaboration with iCRAFT Corp.

Who am I? (3) 2010-Now

LibreOffice Japanese Team (March 2011 , founding members)Events organize

LibreOffice day @JUSO Co-working (every month, 3rd Wen, 20 times) Kansai LibreOffice Study Meeting (3 times / year)LibreOffice hackfest ( for QA, Translate, Development)

Join OpenSource Conference, Kansai OpenSource(7-8 times / year) booth and presentation

Sharing knowledge: JA Fukuoka City

Many manuals have been shared under CC-BY-NCWatanabe-san and kumagai-san have talks in several events

http://www.ja-fukuoka.or.jp/libre/

Manual lists

Writer & Calc User manualNext step of Writer & CalcExcel to Calc macros migration guideLibreOffice migration guideBase manualDraw manual

Why they share?

To appeal using LibreOfficeto reduce trouble exchanging their documents with others

To help other LibreOffice users.To Get feedback

The documents can also be downloaded from major site

Web news(for IT Professional news site)

http://itpro.nikkeibp.co.jp/article/NEWS/20120206/380211/

The Follower:Tokushima pref. government

Following JA Fukuoka City PC: 4000 clients migration to LibreOfficeOpen manuals: CC-BY 4.0 by the website

http://www.pref.tokushima.jp/docs/2011081000092/

OpenSource Conference 2012@Fukuoka2012-12-08

Kyushu LibreOffice Study Meeting #32013-07-13

Kansai Study Meeting #102015-07-11

Migration summary for JA Fukuoka City

Migration, since 2011LibreOffice install:about 400 clients

MSO install: about 150 clientsPeople: 400-500PC 200 → 400 clients (+200)

a half amount of PC clients than their employees

About JA Fukuoka City

Japan Agricultural CooperativesWhole Japan cooperation

JA Fukuoka-cityFukuoka city’s regionalbranch of JAFukuoka-city is a capital ofFukuoka pref.

LibreOffice Support Teamin JA Fukuoka City

Migration(2011): Two person, Watanabe-san and Morifuji-sanNow: Kumagai-san, Yamashita-san

Kumagai Watanabe Morifuji

Why migration to LibreOffice?

Goal: Every employees have their own PC clientsEspecially, to sales personsBut the budget is limited. Is MSO necessary?

Install presentation / drawing to all clientsTo empower sales activitiesPowerPoint and Visio are too expensive

Sub goal: Unify all PC clients environments

Decision making

Bottom up – top down approachWatanabe-san has researched and made the migration plan, The boss said. Can you do it?Yes, Of course.OK

The “social capital” is important!

How to migration?

Watanabe-san understood well all employees' business tasks.Mindset: Office productivity is just a Business tool.

Decision point : it enough in doing the business. MSO is necessary? It's not users' matter.

The support team judged.Watanabe-san involved power users, first.User support: quickly response.

Manual use pattern

Q(users): how to use this?A(support team):

OK, open ○○ page of manual.Please put a tag

The same question is stopped.Users make it a practice which reads the manual.

The same pointsfrom TDF Whitepaper

It is almost same as White paper.All PC were installed LibreOfficeODF is selected as the standard format of an internal document. Macro files searched first, then considered to port to LibreOffice

Different points from TDF Whitepaper

Does not train basic operations.Training target: Draw, Base, Pivot table of Calc.

Without vender's supportSupport vender does not almost exist in Japan.

The format conversion of already existing files requested to power users, before migration.

It will be training.Power (=Difficult) users to be supporters.

LibreOffice's good points for JA Fukuoka City

Draw and Impress are available to all the members.Run away from Microsoft's “Version-up hell”License management is unnecessary.

Problem points for JA Fukuoka City

A careful test is required at the time of the version up.It takes the time of the update work. Japanese Free Fonts is very little.Vertical Writing (top to bottom) functionality is weak.

Conclusion

JA Fukuoka City was sharing and became happy.Let's follow them, Be Share, Open Everything!

All text and image content in this document is licensed under the Creative Commons Attribution-Share Alike 3.0 License (unless otherwise specified). "LibreOffice" and "The Document Foundation" are registered trademarks. Their respective logos and icons are subject to international copyright laws. The use of these therefore is subject to the trademark policy.

Thank you!

Shinji Enoki (shinji.enoki@gmail.com)