Finit how to let go - enterprise archive apps

How to Let Go: Enterprise Archive Apps in HFM and OneStreamFinit Webinar Series

January 27, 2017

Presented by Tim Head

• Founded in 2002

• 80+ employees in 20+ states• Mostly CPAs, MBAs

• 50+ Planning / Essbase Clients

• 80+ HFM Clients• Managed largest roll-out of HFM in North America

• Market Leader in ARM/FCM

• World Leader in FDM implementations and custom solutions

• #1 Implementer of OneStream

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About the Presenter

Tim Head (thead@finit.com)Lead Consultant (HFM, FDM, Planning/Essbase)

Experience6 years with HFM9 years with FDM13 years with Essbase19 years with financial systems and reporting

Client TestimonialI would recommend Tim for any future project and would most certainly request him back again if necessary. Tim is outstanding! He shows all the qualities we were hoping to gain in a lead consultant. He is knowledgeable, understanding, patient and thorough.

Why an Enterprise Archive?

Agenda

• Overview of Enterprise and Archive Applications

• Design• General Considerations

• Account and Entity Dimension Options

• Other Dimensions

• Data and Reporting• Data Extract and Loading

• Data Validation

• Report Conversion

• Archive Variations

Introducing…Hyperion Enterprise

Life and Times of Hyperion Enterprise

• First release in 1991, last release in 2011

• Transformational, industry-defining product

• More than 2,500 companies on Enterprise in 2008

• In 2016, 650 companies were still on Enterprise

• In the last decade, most companies have upgraded to HFM or OneStream

• Premier support ended April 2013

• Without premier support or updates in 6 years:• Enterprise runs on Windows Server 2003 and 2008

• Not compatible with Office 2013 or later

• Not compatible with modern browsers

Enterprise Lives On

• Your company converted from Enterprise years ago• Brand new, redesigned application

• Multiple years of historical data at go-live

• Comprehensive data tie out

• …but you still can’t get rid of Enterprise!

Why not?

• Need for really historical data

• Need for alternate views of data

The Enterprise Challenge

• You have to have keep Enterprise data accessible

• IT won’t allow you to keep the Enterprise servers running

• You’re dependent on 1 or 2 people who know Enterprise

Enterprise Archive Application

• Use HFM or OneStream as a repository for your Enterprise applications• Retain all the historical data from Enterprise

• Retain Enterprise metadata and views

• Straightforward application build and data integration

• Not an Enterprise conversion, but a “lift-and-shift” of Enterprise into HFM or OneStream

• Most importantly – avoids need to recalculate data!• Calculations

• Translations

• Consolidations

Replicate, Don’t Recreate

• Leverage the work Enterprise has already done for you• Calculated Accounts – extract input and calculated accounts from

Enterprise

• Translation – extract both local currency and translated data from Enterprise

• Consolidation – extract base and parent entities from Enterprise

• Utilize “flat” dimensions in HFM or OneStream• No entity or account hierarchies

• Enterprise input and calculated accounts are base/input

• Enterprise parent entities are base

• Load everything from Enterprise to HFM or OneStream

Design Options and Considerations

Design Considerations

• How will the Enterprise Archive application be used?• Interactively – via grids and ad hoc reporting

• Static – via a set of standard reports

• Report conversions• How many Enterprise Reports and Retrieves?

• Evaluate best option to replicate

• Security• How many individuals will use the Enterprise Archive?

• Differentiated access by Entity or Scenario?

Accounts, Subaccounts and Intercompany

Accounts, Subaccounts and Intercompany

• Options for Enterprise accounts and subaccounts• Everything in the Account dimension

• Utilize Custom/UD for subaccounts

• Utilize ICP dimension for Intercompany subaccount table

Accounts, Subaccounts and Intercompany

• Include all accounts and subaccounts in Account• Easiest build

• Simple data mapping and loading

• One-for-one report conversion

• Large dimensions can be difficult to navigate

• Not well suited for flexible analysis

• Utilize Custom/UD and IC dimensions for subaccounts• More flexible reporting and analysis

• Dimensionality closer to HFM and OneStream

• Smaller, more manageable dimensions

• A little more complicated to build

• More complex data mapping and loading

• Report conversion more complicated

Entities and Subentities

Entities and Subentities

• Options for Enterprise entities and subentities• Everything in the Entity dimension

• Utilize Custom/UD for subentities

• Group entities by Organization

Entities and Subentities

• Include all entities and subentities in Entity• Easiest build

• Simple data mapping and loading

• One-for-one report conversion

• Large dimensions can difficult to navigate

• Not well suited for flexible analysis

• Utilize Custom/UD dimensions for subentities• More flexible reporting and analysis

• Dimensionality closer to HFM and OneStream

• Smaller, more manageable dimensions

• A little more complicated to build

• More complex data mapping and loading

• Report conversion more complicated

Other Dimensions

• Enterprise Category split between Year and Scenario

• Period can mirror Enterprise or HFM/OneStream

• Value/Consolidation dimension is not utilized• Data is loaded to Entity Currency/Local

• No consolidation, translation, or elimination required

Finding Your Way

• Map relationship between Enterprise Category/Organization and Archive Year/Scenario

Finding Your Way

• Document Enterprise Hierarchies outside of Archive

Putting it All Together

Putting it All Together

• Simple intersection mapping

Putting it All Together

• Subaccounts in Account dimension

• Subentities in Entity dimension

Putting it All Together

• Subaccounts in Account dimension

• Intercompany in IC dimension

• Subentities in Entity dimension

Putting it All Together

• Subaccounts in Custom dimension

• Intercompany in IC dimension

• Subentities in Custom dimension

Account and Entity Dimensions

• Dimension size• No calculation or consolidation impact

• Navigation, ease-of-use consideration

Data and Reporting

Enterprise Data Extracts

• Utilize “ALL” account and entity lists• Make sure lists are truly “All”

• Consider YTD vs Periodic extracts, depending on zero view settings in Archive application

• Be sure to extract Derived and Calculated data

Data Migration

• Options for data migration include• Extracting and manually manipulating text files

• Extracting and loading through FDM/Workflow

• Determining factors include• Mapping complexity

• Data volume• All Entities and Organizations * All Accounts * All Periods

• Excel and FDM/Workflow all have their practical limits

Data Validation

• No calculations, consolidations or eliminations to validate

• Need to validate:• That all data was extracted from Enterprise

• That all data extracted was loaded to the Archive application

• That mapping from Enterprise to HFM/OneStream was accurate

• Data reconciliation options• Excel comparison – run parallel Retrieve and Smart

View/OneStream Add-in pulls to compare

• Data extract comparison – extract all data from Archive and compare to Enterprise extract

• Report reconciliation – compare reports from Enterprise and Archive application

Converting Retrieves

Converting Enterprise Reports

Archive Variations

Archive Variations

• Enterprise Archive Variations• Entity hierarchies

• Account hierarchies

• Custom/UD hierarchies

• Other Archive Possibilities• Enterprise in HFM

• Enterprise in OneStream

• Enterprise in Essbase

• HFM in OneStream

• Planning/Essbase in HFM/OneStream

Questions?

Thank You for Attending!

Today’s Presenter:

Tim Head

thead@finit.com

General Questions:

Greg Barrett

gbarrett@finit.com

Joe Mizerk

jmizerk@finit.com

Cathy Lawton

clawton@finit.com

Copy of the slides or Recording:

Email us for a copy of the slides or a link to the recording

insights@finit.com

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