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A closer look at office 365 and specifically SharePoint online, one of four components of 365. From DNS to Security groups, branding to Metadata, Public to Private, BCS to UPS, admin console to user solutions, search to service apps, site collection management to user Management, quotas to storage – we’ll try to get through some of the nuances from what you might otherwise take for granted. Some things are the same, and some things are quite different from SharePoint 2010, primarily what you expect to be able to do, just might not be there. After migrating an ASP site and BPOS site to 365, he’s learned a lot of what’s in this talk the hard way.
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Office 365 and SharePoint Online – Do’s, Don’ts and Won’ts James Tramel
Thank you to Sponsors!
What is Office 365?
Software Plus Services from Microsoft SharePoint Online Lync Online Exchange Online Office Web Apps Office Professional Plus
Vs. BPOS
Business Productivity Online Standard Suite Exchange Online SharePoint Online Office Communications Online Microsoft Office Live Meeting
2007 vs 2010
So What? OCS (OCO) / Live Meeting -> Lync (Online) Office Web Apps Office Professional Plus Cloud vs Local (On-prem) Private vs Public Cloud Hybrids – Federated Identity and SSO
Getting Started Sign up (Name, phone, email and pick an onmicrosoft
name) No credit card required! Log In
First Screen
Fastest OWA Deployment – Ever!
Fastest Team Site – Ever!
If you fail to plan… Do’s, Don’ts and Won’ts #1 Planning
Information Architecture Information Management Information Governance
On-premises vs. Hosted Exchange example
Security What is security?
365 Start Console
365 Admin Console
Do’s Don’ts and Won’ts #2 No
No Product Configuration Wizard (Load Balancing) No PowerShell for SharePoint No Central Admin – like you’re used to No Rebooting anything No Active Directory – like you’re used to No IIS
365 Admin Console
Support
Community.office365.com
Planned Maintenance
9’s and the MS SLA 99.999% Microsoft Office 365 Service Descriptions and Service
Level Agreements for Dedicated Subscription Plans (18 downloads)
SLA 1 hour RPO: Microsoft protects your SharePoint Online data
and has a copy of that data that is equal to or less than 1 hour old.
6 hour RTO: Organizations will be able to resume service within 6 hours after service disruption if a disaster incapacitates a hosting data center.
Data Backup Data protection services are provided to prevent the loss of
SharePoint Online data. Backups are performed every 12 hours and retained for 14 days.
Domains
Add a Domain
Verify Domain, Specify Services Registrars
Enom, Go Daddy, Hover, Melbourne IT, Network Solutions, Register.com
Methods MX or TXT records TXT is preferred
Follow directions Wait 15 min – 72 hours Specify Services (SharePoint?)
This can be updated later
Do’s, Don’ts and Won’ts #3 Custom Name / Vanity Domains
Use a CNAME Cannot apply a vanity domain to a private site collections Cannot customize the login page Domain masking Other Options
Users and Groups Groups are groups
2 levels No group policy, per se
Users Manage licenses per user, based on plan Admin roles Blocked?
SharePoint Central Admin – on premises
SharePoint Online Central Admin - kinda
Do’s, Don’ts and Won’ts #4 Office 365 for Enterprise Service Descriptions
http://www.microsoft.com/download/en/details.aspx?id=13602 125 features, 30 things 365 does not currently have
SharePoint Timer JobsBusiness Data Integration with the Office Client
Business Connectivity Services Profile PageAudit Opening and Downloading
Records CenterWord Automation Services
Business Intelligence CenterChart Web Parts
Data Connection LibraryPerformancePoint Services
DashboardsDecomposition Tree
Excel Services and PowerPivot for SharePointAdvanced Content Processing
Tunable Relevance with Multiple Rank Profiles
Business Intelligence Indexing ConnectorSharePoint 2010 Search Connector FrameworkContextual SearchDeep RefinementFederated SearchQuery Suggestions, "Did You Mean?” and Related QueriesRelevancy TuningRich Web IndexingEnterprise Scale SearchWindows 7 SearchSimilar ResultsThumbnails and PreviewsVisual Best BetsAdvanced SortingWeb Analytics
Manage Site Collections
Site Collections: Do’s Don’ts and Won’ts #5 Private
2 managed paths /Teams/ /Sites/
Public Unique Content Editor OOB (Demo) 1 public site
SharePoint Online lets users allocate their available storage space across up to 300 site collections.
My Sites The My Content part of a My Site is not provisioned until
the user clicks on My Content from their My Profile page. My Sites (personal site collections) do not count against
the overall number of team site oriented site collections. My Sites do not pull from the pool of storage Each My Site, once provisioned, is allocated 500
megabytes (MB) of personal storage.
Storage and Quotas Storage
SharePoint Online allocates an initial 10 GB of storage plus 500 MB for each user. This storage is pooled and available for allocation across multiple site collections. For example, an organization of 1,000 users by default would have a base of 510,000 MB (510 GB) of storage.
If desired, you can purchase more storage in GB increments charged monthly.
Site Storage Quotas The minimum storage allocated to a new site collection is 24
megabytes (MB). The maximum storage available for any site collection is up to
100 gigabytes (GB). The maximum SharePoint Online storage available to a single
company’s tenancy is up to 5 terabytes (TB).
Service Applications and Services BCS within SharePoint Online does not support a direct
connection to SQL Azure. A WCF endpoint is required. Access reporting is not supported by SharePoint Online
Access Services because SQL Server Reporting Services (SSRS) is not currently enabled for SharePoint Online. Access reporting requires SSRS.
SharePoint Online does not support auditing capabilities to log the opening and downloading of files in a document library.
SharePoint Online does not support PerformancePoint Services.
Search SharePoint Online includes a PDF iFilter. Users must download PDFs and other types of files. The
user will see a “Save As…” window and must download the PDF file to their local directory.
SharePoint Online does support Enterprise Search, but does not currently support FAST Search.
Design The public website does not grant use rights to leverage
the SharePoint publishing portal components. These features are only supported for intranet sites within the private site collections.
Editing the Public Website with SharePoint Designer is not supported.
SharePoint Online only supports SharePoint Designer 2010.
Backup and restore is no longer a feature offered in SharePoint Designer 2010.
Customization No farm solutions. The SharePoint Online development
patterns and practices are currently targeted at site collection level solutions.
Sandbox/User Solutions The amount of processing power available to Sandboxed
Solutions is determined by the number of licensed user seats in a company's tenancy. To calculate server resource quota in Office 365, you can use the following equation: (#seats×200) + 300.
Public Site Walkthrough
SharePoint Online
demo
SharePoint Online
Service App Demo – Managed Metadata
demo
Private Site collections Walkthrough
SharePoint Online
demo
References Microsoft
MSDN TechNet Office 365 Forum Microsoft Online
Wikipedia Volkswagen Despair.com
Q & A
www.despair.com
SharePoint Community in Philadelphia Tri-State SharePoint Users Group
SharePoint (2010 & 2007) Administrators Developers IT Pros
Keynote and related Hands-on Lab each meeting “On SharePoint Development”
Our lecture series on general SharePoint Development topics and how to improve those skills
Meetings: 2nd Tuesday of the month, 5:30pm – 9:00pm, Microsoft Malvern MTC
Website: www.TriStateSharePoint.org Email: info@tristatesharepoint.org Twitter: @tristateSP
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