Troop fall product sale training

2012 Fall Product Sale Program

Girl Scouts of Kentucky’s

Wilderness Road

What causes the pink coloring of the flamingo?

The pink, orange or red color of a flamingo's feathers is caused by colorful pigments in

their food which includes shrimp,

plankton, algae and crustaceans.

Fall Product Program Benefits:

• Great Learning Experience for Girls

• Important Early Start-Up Funds for Troops

• Supports overall funding of Girl Scout Programs

Why Are We Here Today?

Great Options for Troops to Participate

and Customers to Support Girls:• Nuts and candy (Order card and

online)• Magazines subscriptions (Catalog,

Direct Mail, and online)

All can be found in one packet

1. Nut & Candy Orders2. Online Magazine

Orders and Nut Promises

3. Catalog Magazine Orders

Fall sale is an easy way for troops to earn start up funds

15% for any nut or candy item 15% for any magazine or book order

◦ 5% additional opting out of incentives◦ Cadettess, Seniors, and Ambassadors only

$3 shop credit for each completed and unique Step 2 Booklet. No duplicate addresses

Flamingos have bad hearing?

FALSE!Flamingos have good hearing.

Vocalizations are important and may be used to keep flocks together and

for parent-chick recognition.Flamingo vocalizations range from

nasal honking to grunting or growling. Flamingos are generally

very noisy birds.

GOAL SETTING DECISION MAKING

PEOPLE SKILLS BUSINESS ETHICS Money

Management

Interactive

Games!

Meet Fiona – she will help Meet Fiona – she will help guide girls through the guide girls through the factory and all the fun factory and all the fun

activities!activities!

This is the initial screen – the girl can choose the Beginner or Advanced level (or they can do both)

Click around for hidden facts

Fact

Facts are hidden throughout the game.

Click on different objects for the facts to appear.

Your fact inventory will update so you know if you found all the facts!

Pick up the basket of the tree Fiona is shaking.

Try to collect all the falling nuts without any hitting the ground!

Here you can create your own nut mix. Then name your product and design the

label.

Now we are packing the roasted nuts! Be sure to watch for any bad nuts (duds) Once the can is full, put it in the box to fill

a case.

Complete and Print Goal Certificate

Ability to print additional Goal Charts

Safety and Selling TipsColoring PagesDownloadable PDF of Activity Piece

2012 Activity Piece2012 Activity Piece

2012 Activity Piece2012 Activity Piece

• Setting goals is the key to a successful sale

• Goals can be more than just monetary

• Give girls the tools to help them achieve their personal goals as well as their troop’s goals

• After girls complete the activity, they will receive a goal certificate.

Setting goals is the key to a successful sale Troops and girls who set goals earn big!

◦Troop with 10 girls◦ If each girl sells… 3 QSP orders 20 nut items 1 address booklet

◦Troop earns $290

ADDRESS ADVENTURE – MAP SIDE

-FEATURES 10 GIRL SCOUTS WHO ARE DOING AMAZING THINGS IN THEIR COMMUNITY. -INCLUDES VARIOUS ACTIVITIES FOR ALL AGES

ADDRESS ADVENTURE – GOAL CHART

What part of the flamingo’s leg

bends when it is standing or wading?

The backward bending "knee" of a flamingo's leg is actually the bird's ankle. The actual knee is very close to the body and is not

visible through the bird's plumage.

SAMPLE BAR ONLINE ACTIVITIES

Follows the 5 Skills Girls Learn through Product Sales

• Goal Setting• Money Management• Decision Making• Business Ethics• People Skills

BE A READER BOOKLET

Booklet will be available ONLINE

ONLY

BE A READER BOOKLET

EDUCATING GIRLS ON PRODUCT KNOWLEDGE

REPURPOSING MAGAZINES

UNDERSTANDING BUSINESS ETHICS

MONEY MANAGEMENT

2012 GIRL SALES PACKETEVERYTHING NEEDED IS INSIDE (JUST NEED TO ADD PARENT PERMISSION)

ONLINE FLYER

FRONT BACK

MAGAZINE CATALOG

ADDRESS BOOKLET

Parent/guardian must sign prior to taking orders

Details financial responsibility

Includes information about sale

20122012Products Products

& Incentives& Incentives

State of the art facility built in 2000 in Waukesha, WI

“Girl Scout warehouse” opened in 2008

Founded in 1921, working with Girl Scouts since 1996

In 2011, received the highest rating possible of Superior from AIB (Association of InternationalBakers)

In 2012 SQF (Safe Quality Food) approved

Partner with 80 Girl ScoutCouncils

In March 2011, A.L. Schutzman In March 2011, A.L. Schutzman purchased a chocolate facility purchased a chocolate facility

located an hour west of located an hour west of Milwaukee, WI.Milwaukee, WI.

Items offered in Girl Scout Packaging

Product packed to order to guarantee the freshest items delivered to your customers

Troop orders placed to the piece

Great prices mean Great value for Customers!!

Great for Gifts!!

GSUSA Product GSUSA Product PackagingPackaging

NewPackages

Newitem!

Newitem!

Newitem!

• Program allows customers Program allows customers to purchase nuts as a to purchase nuts as a donationdonation

What percentage of their day do flamingos spend preening (grooming)?

Flamingos spend about 15% to 30% of their time during the day preening. This is a large percentage compared to waterfowl, which preen only about 10% of the time.

Beginning October 1st, this button can be found on the GS of Kentucky’s Wilderness Road website. www.gskentucky.org

It takes girls to….

Registration Page• Families register and create an account using an adult’s email address

Fill in required information

Select an age level

Includes an option to add additional Girl Scouts to this email address

• Offers girls an opportunity to take Nut Orders through emails.

• The girl is responsible for product delivery and collection of money.

• Average girl sales of 4 to 5 nut units per girl.

• Average council sales of 2% of total sales.

Girl Can Personalize Her Landing Page

Girl’s Goal

Council’s Goal

Girl’s Photo

Council’s MessageGirl’s Message

• Girl Scout Can Select Who Receives Nut Order Emails

• Girls Age 13 Or Older Invite Facebook Friends to Help

• Detailed Order Report Shows Who ordered nuts and candy and Who ordered Magazines

• Option To Receive An Email Every Time a Nut order is placed

Online nut order taker

Magazine store

(Girl Scout) is participating in a magazine product sale and needs your support! It’s fast, convenient, and easy for you to help Girl Scouts. When you buy, renew, or extend your favorite magazine subscriptions, or purchase books from our online store, 40% of each purchase helps Girl Scouts!

Just click on the link below and you will be able to view the council’s web page, offering: -Over 600 popular magazine titles at savings of up to 85% off newsstand prices -Online shopping available 24 hours a day, 7 days a week! link

When you have finished shopping for magazines, you can also make a promise to purchase nut and chocolate products. No payment is necessary now. Claire Phillips will receive your selections and contact you later to collect money and deliver products. Simply click on the following link to browse our nut & chocolate offerings: linkThanks Karen for your support.

Email (Sample Copy)

Hello Karen,

• Opportunity To Reach Broader Network Of Family and Friends

• Friends and Family Can Purchase Within The Facebook Environment

• Any Sales Directly Track to Girl Scout’s QSP/Nut Online Program Registration

Just Click Here

Click & Done

This Pops Up

Check back in during the sale to track your success

Send more emails and get more orders

All Detail Order Reports must be submitted by the deadline date to count towards girl rewards and troop proceeds

Majority of orders still collected using paper order forms Have customers fill out the paper order forms Included 10 new names in the Address Booklet

White and yellow copies are returned to the troop volunteer and then service unit product sale manager

Pink copy stays with the customer

Used for family and friends not contacted during the direct order taking portion of the magazine sale

Personalize each postcard with valid and unique names and addresses of family and friends◦ Complete 10 postcards◦ Personalize with a personal note◦ For missing zip codes, visit www.usps.com◦ NEW CUSTOMERS CAN USE CREDIT CARD AND GO ONLINE

People already buy magazines! The average family subscribes to 4 magazines a year and

spends $125 People can support Girl Scouts without spending any additional

funds Reading is good for girls and helps to establish a love of reading

◦ 7 out of 10 of our top sellers are children’s magazines When people order their magazines through Girl Scouts,

everyone wins!

Troops earn proceeds for each order generated online Families simply print out or email the “Detailed Order

Report” and submit it to the Troop FPS Chair along with the paper orders to receive credit

Bounce back email containing DOR at the end of the sale

INTERLOCKING PATCH SET

10+ Nut & Candy Items

10+ Nut & Candy Items

Enter 12+ Emails

Enter 12+ Emails

3+ Magazine Orders

3+ Magazine Orders

Completed Address Booklet

Completed Address Booklet

Sell $250 in combined sales

Sell $250 in combined sales

5+ Military nut items

5+ Military nut items

6 MAGS6 MAGS

$550 in combined sales

$550 in combined sales

$550 COMBINED SALES

MAGAZINES and NUTS COMBINED DOLLARS

$250 COMBINED SALES

(Choice of one)

$100 COMBINED SALES

$350 COMBINED SALES $450 COMBINED SALES

(Choice of one)

$150 combined sales

(Choice of one)

$750 COMBINED SALES

$1000 COMBINED SALES $25 Wal-Mart Gift Card

Intuitive

Few Clicks

High Performance

Dependable

It’s Fast and Easy

www.ashdonfarmsnute.com

Home IconThe home page is where you will find messages from your Council.It is also where you will find recap sales and contact information.

Troop Detail PageOn this page Troops should enter or verify all of their information.Note that the “Level” is a drop box so please confirmthat the correct level is selected.

Girl Order Page Note the 4 step process listed in the Troop Order container.

Step 1 - Enter number of Girls Registered and click “Save”.

Step 2 - Add girls to the system by clicking the“Add Girl Name” button to the left.

When the pop up appears, type in the name per the instructionsof your Council and click “Add Girl Name”.Keep adding names until you are done.

The girl’s will appear in the bottom container.

Step 3 - Add Girl Orders by clicking the green plus icon.

FYI – you can also edit a girl’s name (pencil icon) ordelete her from the list (red x icon)

All 3 portions of each girl’s order must be “Saved”.

Type in the quantities for each Product item and keep tabbinguntil all items are filled. NOTE: This year both Magazine Dollars & Magazine Units are required.

1) Click “Save” on either side of the “Product Order” container.

Incentives will automatically calculate based on the girls order.

Make selections as necessary.

2) Click “Save” on either side of the “Incentives Earned” container.

3) Click “Yes” in the pop up box to complete the order. You must click this to save her order!

The system will automatically take you back to the girl list.

As you can see Katie’s totals have been added. Once all orders have beenentered, the user should proceed to the final step.

Step 4 - click the pink “Submit Nut/Candy Order” button.

Note: Girls and QSP items can still be added after you submit your Nut/CandyOrder. All girl orders will LOCK after the Council submits their incentive order.

Girl PaymentsTroops have the ability to track individual Girl Payments in the system. These payments will appear on the G2 report.

Click the “Girl Payments” button.

Click “Edit” and enter the dollar amount of each girl’s CUMULATIVE payment and click “Update”.

The G-2 is a great recap report for individual girls.

The G-2 is a great recap report for individual girls.

Your Goal:

To get as many girls to participate in the

sale withinyour Troop!

Girls begin selling◦ October 1 – October 26(later this year than in year’s past!)

Troops enter information online up until midnight on October 28

Troops turn paperwork over to Service Unit Fall Product Sale Manager by October 29

Initial paperwork should include the following:

Magazine order forms (white & yellow copies) Step II Booklets (check for completion) Online order print out (Detailed Order Report)

Explains financial responsibilities and obligations

Hand out and

collect at Service Unit training

Troop leader must sign prior to taking orders

Details steps for payment of product

NewForm!

ACH - Automated Clearing House is an electronic network for financial transactions in the United States. ACH processes large volumes of credit and debit transactions.

3 banks we currently work with are not found in every county we serve (67 counties).

Over 4,000 deposits have to be manually entered prior to beginning collection process.

Over 50 deposits made annually have no troop number on them and cannot tie them to a troop.

Takes up to 2 months after deadline to go after leaders and parents that owe money.

Over 100 refunds due to overpayment.

More than 65% of councils are using this method for troop payment.

Troops will deposit $ weekly/often directly into their own troop bank account. Checks should be made payable to the Troop #.

Money is due from parents December 10th.

Parents that do not pay, leader fills out UDF form and emails by December 13th.

On December 17th, council SWEEPS OUT AMOUNT DUE TO COUNCIL Less:

-PARENT UNCOLLECTIBLE DEBTS (if sent in) -TROOP PROFIT

If you receive bad checks from customers – try to contact the bank to get the fee waived. Send in copy of check and COUNCIL will CREDIT your account and we will collect on them.

Elliott County, Andrea Gilliam Decker said:“Loved being the pilot – everything went great.”

Morgan County, Monica Perry said:“I liked it because if not for the ACH I would have had to drive 40+ miles to a bank but because of it I only had to drive 7  to our bank.”

Franklin County, Regina Penn said:“It was easy.  No more running to and out of town bank to make a deposit, the funds were just transferred out of our account.  The willingness of the council to help with bounced checks and fees.  My experience was all positive!

Troops will deposit funds into the bank they choose instead of traveling to another county to deposit or one the council picked out.

Parents that owe money will immediately be turned over to collections process versus having 2 months of lag time.

We will be able to get a jump on troop leaders using money inappropriately and taking corrective actions much sooner than before.

Leaders should fill this out on any parent that owes money.

Postmarked or emailed to cmcnerney@gswrc.org by December 13th (send original immediately following with supporting documentation).

Products delivered on November 16, 19 & 20

Service Unit Fall Product Sale Manager will contact you when you may pick up.

Delivered down to the piece.

New banking proceduresNew packaging on all productsNew forms New productsNew goal

= Success for Kentucky’s Wilderness Road!

Fall Product Sale Quiz

1. Name the three ways 1. Name the three ways troops can sell ?troops can sell ?

2. Where do parents go to 2. Where do parents go to find the online magazine find the online magazine

link ?link ?

3. What’s your goal this 3. What’s your goal this year?year?

4. What should you do if one 4. What should you do if one parents fails to turn in money parents fails to turn in money

to you?to you?

5. What is the newest 5. What is the newest method of payment for method of payment for

troops?troops?

6. Why is this sale so 6. Why is this sale so important?important?

7.Who should the 7.Who should the customer make the check customer make the check

payable to?payable to?

Construct a successful plan

Design specific goals

Your enthusiasm is contagious

Motivate troops to participate

Work together as a team and everyone wins

You are the key to the success of the Fall Product Sale