Assessing Risk to Drive Decision Making 20161110

Assessing Risk to Drive Decision Making

Liz Bishoff, The Bishoff Group

Judy Cobb, Manager Digital Platforms, OhioLINK

Meghan Frazer, Manager Technology Integration, OhioLINK

November 10, 2016

About OhioLINKAcademic Library Consortium

121 Member Libraries sharing 46 million physical items

18 TB of centrally provided digital resources:

● 26 million electronic journal articles

● 160 thousand items in DSpace● 60 thousand ETDs● 58 thousand eBooks

Needs Assessment: Project Objectives Develop organizational understanding of mandate to assure long term access to shared collections

Create an environmental scan showing strengths, weakness, opportunities and threats (SWOT) for each of the collections

Develop a list of recommendations/strategies to address needs

Risk Assessment: “Isn’t back-up enough?”Digital preservation vs back-up

Risk Assessment○ NDSA Levels of Preservation○ JISC’s AIDA Tool

Now Assessing Organizational Readiness toolkit https://dart.blogs.ulcc.ac.uk/category/aor-toolkit/

Collection based assessment included collection managers, IT support staff, member library representative

Risk Assessment - NDSA Levels of Preservation

Risk Assessment - AIDA ToolkitAIDA self-assessment toolkithttp://aida.jiscinvolve.org/wp/toolkit/

2014 2016

Risk Assessment - AIDA Toolkit cont’d

Decision Making: ConclusionsAdjusted messaging to “long term access”

Confirmed preservation commitment and priority collections

Determined that locally managed repository was best strategy

Established a IT buy-in through shared risk assessment process

Action StepsCommunicated to stakeholders risk of not moving forward

Initiated an RFP Process for a Digital Preservation Platform

Created dedicated position to manage digital preservation program

Lessons Learned● Risk analysis worked to drive process● Stakeholder participation is critical ● Inventory existing risk and disaster related policies and

procedures● Will always be implementation challenges

○ IT “buy in” vs. IT “getting things done”○ Adding a vendor into the mix

Thank YouLiz Bishoff - liz.bishoff@gmail.com

Judy Cobb - jcobb@ohiolink.edu

Meghan Frazer - mfrazer@ohiolink.edu