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A presentation with ten tips on dealing with information overload, including separate technologies like email, RSS, Twitter, phone, listservs, groups, etc.
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Information Information Overload is the DevilOverload is the Devil
Sarah Houghton-JanDigital Futures Manager for the San Jose Public Libraryauthor of LibrarianInBlack.net
This presentation will be at LibrarianInBlack.net
What does “Information What does “Information Overload” mean to you?Overload” mean to you?
““We have become far more We have become far more proficient in generating proficient in generating
information than we are in information than we are in managing it, and we have also managing it, and we have also
built technology that easily allows built technology that easily allows us to create new information us to create new information without human intervention.” without human intervention.”
~Jonathan B. Spira ~Jonathan B. Spira
““In an online world of small pieces In an online world of small pieces loosely joined, librarians are among loosely joined, librarians are among the most well qualified and highly the most well qualified and highly
motivated joiners of those pieces.” motivated joiners of those pieces.”
~ John Udell – “Remixing the Library”~ John Udell – “Remixing the Library”
Top 5 Barriers to Dealing with Top 5 Barriers to Dealing with Information OverloadInformation Overload
1) Lack of time (or perceived lack)2) Lack of interest or motivation3) Not encouraged/threatened by
management4) Not knowing where to start
5) Frustration with past attempts
10 Tips for 10 Tips for Dealing with Dealing with Information Information OverloadOverload
#1: General #1: General Organizational Organizational
TechniquesTechniques
Inventory your inputs
Inventory your devices
Think before sending/subscribing
Schedule yourself (including unscheduled work and tasks)
Use downtime
Stay neat
Keep a master waiting list
#2: Filter Your Input#2: Filter Your Input
Weed, weed, and weed again
Teach others communication etiquette (and stick to it)
Schedule unplugged times
Unplug at will
#3: RSS & Twitter #3: RSS & Twitter Overload Overload
TechniquesTechniques
Limit your feeds and following
Use lists to organize feeds & Twitter friends
Use RSS when applicable
Use RSS to send you reminders
#4: Interruptive #4: Interruptive Technology Overload Technology Overload
TechniquesTechniques
Phones, text messaging, IM, Twitter
Use these technologies when appropriate
Check when you want to
Don't interrupt yourself
Use your status message
Lobby for IM or Twitter at work
#5: Phone Overload #5: Phone Overload TechniquesTechniques
Use the phone when appropriate
Turn it off
Keep your number private
Let it ring
Work = work, home=home
#6: Email Overload #6: Email Overload TechniquesTechniques
Stop “Doing Email”Start scheduling email scanning timeUse email when appropriateDeal with email by subjectKeep your inbox nearly emptyFilter your messagesLimit listservsFollow good email etiquetteDelete and archiveWork=work, home=home
#7: Print Media #7: Print Media Overload Overload
TechniquesTechniques
Just because you can touch it, doesn't mean you should keep it
Cancel, cancel, cancel (CatalogChoice.org)
Weed what you do have
#8: Multimedia #8: Multimedia Overload Overload
TechniquesTechniques
Choose entertainment thoughtfully
Limit television viewing
Schedule entertainment time
Use your commute to your benefit
#9: Social #9: Social Networking Networking Overload Overload
TechniquesTechniques
Schedule time on your networks
Pick a primary network and point other sites toward it
Limit your “in-network IM”
#10: Time and #10: Time and Stress ManagementStress Management
Use your calendar (!)
Take breaks
Eliminate stressful interruptions
Look for software help
Balance your life and work to your own liking, not your boss's or spouse's
Further ResourcesFurther Resources
“Being Wired or Being Tired: 10 Ways to Cope with Information Overload” by Sarah Houghton-Jan (from Ariadne)
"How to Stop Your Inbox Exploding" by Cory Doctorow
Information Overload: We Have Met the Enemy and He Is Us by Jonathan B. Spira
Questions?Questions?
Sarah Houghton-JanSarah Houghton-Janweb: www.LibrarianInBlack.netIM: LibrarianInBlackSkype: LibrairanInBlackFacebook: facebook.com/librarianinblackTwitter: twitter.com/TheLiBemail: LibrarianInBlack@gmail.com
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