Introduction 2012 (2)

The Effective Enterprisewhere every business process is working at peak efficiency and perfectly aligned to the company’s strategic goals

Agenda

• Company Introduction• QAD solution introduction• QAD interoperability solution• Client list

PT. IRIS SISTEM INFORINDO• 50+ clients, 30 consultants• Main businesses :• Business Process Management• ERP Implementation• Business Intelligence implementation• Asset Maintenance Implementation

PT. EQUINE GLOBAL

Automotive · Life Sciences · High Tech

Industrial · Consumer Products· Food and Beverage

Santa Barbara

DenverDetroitChicago

Mount Laurel

Mexico City

Atlanta

Sao Paulo

Melbourne

Sydney

Bangkok

GuangzhouShanghai

Tokyo

BeijingWroclaw

Mumbai

MilanBarcelona

FrankfurtAmsterdam

Birmingham

LimerickDublin

Antwerp

Johannesburg

Singapore

Paris

Established: 1979

Revenue: $247 M (FY12)

Employees: 1,488 worldwide

Headquarters: Santa Barbara, CA

Operations: 20 Countries

Customers: 2,800 Companies97 Countries30 Languages

Product: QAD Enterprise Applications

Stock: NASDAQ: QADA, QADB

QAD solution introduction

Entity

Data

Entity

Data

Entity

Data

Entity

Data

Entity

Data

QAD System

Shared-Set Data Shared-Set Data

System-Wide Data

Domain

Data

Domain

Data

Domain

Data

Transactions, financial reporting ...

Base currency, COAnumbering, GL calendar …

COA, suppliers, customers, …

Managementcurrency, users, …

Site Site Site Site Site SiteSite Manufacturing facility

Warehouse, sales office

QAD basic modules

• Distribution• Manufacturing• Finance/accounting• Customer relationship management

Domain

QXtend

DistributedOrder Mgmt

Supplier Self Service

SupplierSchedules

SharedServices

ForecastingPurchasing

Supply ChainPlanning

Planning Production

ServiceSupport& Returns

Multi-National

Financials

Compliance

LeanJIT/SWarehousing

SupplierConsignment

EDIEDI

KEY:

Enterprise

Extended Enterprise

BusinessIntelligence

CustomerConsignment

DistributedOrder Mgmt

Customer Self Service

CustomerSchedules

Sales

Quotations

Sales Orders

/Invoicing

Sales

Analysis

Configured

Products

Service Repair

OrdersPurchasing

GRS – Global

RequisitionSupplier

performance CRM

Pricing

Product

Structure

Formula

Process

Routing

Work center

Quality

Management

Forecast

MPS

MRP CRPMSW & PSW

Workbench

Product line

Planning

Product Change

Control

Resource

PlanningWork Order

Shop floor

controlRepetitive

Advance

Repetitive

Inventory

Control

Advanced

Forecasting

Financial

Analytics

Management

reportingMulti GAAP Budgeting Governance, Risk

& compliance

Consolidations AllocationsFinancial shared

servicesCredit

management Tax management

General

ledger

Multi

Currency

Accounts

receivable

Banking/cash

management

Cost

management

Fixed assetsEnhanced

control

Accounts

payable

QAD basic modules

Distribution Modules – Sales Quotation

• Create quotation based on another SQ• Create quotation based on Sales order• Convert SQ to SO• Record win/loss data

Distribution Modules – Sales Order• Credit limit checking, inventory booking• Production schedule checking• Complete shipment process• Shipment performance analysis• Invoicing• Configured product sales process• Customer schedule function• Enterprise material transfer

Distribution Modules – Purchasing

• PR work flow approval• Blanket order function• Supplier performance analysis• In-transit delivery information• Shipper/container function• Supplier schedule function

Manufacturing Modules – Product structure/Formula

• Product structure (discrete)• Formula (batch)• Material cost calculation• Alternate structure/item substitution • Product change control• Co/By product function

Manufacturing Modules – Work center and Routing

• Work center – machine definition• Labor, machine cost calculation• Production steps definition• Alternate routings• Capacity analysis

Manufacturing Modules – Quality management

• Quality parameter definition• Stand alone testing procedure• In-process testing procedure• Certificate of analysis

Manufacturing Modules – Planning and Scheduling

• Forecast definition and simulation• Material requirement planning• Capacity requirement planning• Production scheduling

Manufacturing Modules – Work order and Shop floor control

• Component check• Material allocations• Actual material consumption reporting• Actual labor hour reporting• Down time and non productive hour reporting• WIP analysis• Material and labor variance analysis

Manufacturing Modules – Repetitive manufacturing

• Daily production schedule• Continuous manufacturing process• Actual material consumption reporting• Actual labor hour reporting• Down time and non productive hour reporting• WIP analysis• Material and labor variance analysis

Manufacturing Modules – Inventory control

• Physical inventory, cycle count• Serial/lot control• Full lot traceability• Detail inventory transaction history• Safety stock, demand control via MRP

Enhanced Controls Enhanced Audit Trails

– Have full audit trail capability for data changes– Tracks who made a change, when the change was made what are the

prior and new value Supports the requirements of the FDA’s 21 CFR pt 11 regulations for the

Medical Vertical

Customer Relationship Management – Opportunity management

• The opportunity stages : Enquiry, Quotes, and Orders. • Opportunity lines : product and pricing details• Print quotes and specify role players.• SWOT details, file attachments• Convert an enquiry to quote, quote to order, and order to installed base.

• Adding Activities : email, letters, appointment, etc• Reporting Activities• Transaction History • Sending E-mail Messages• Marketing campaign • Complaint management

Customer Relationship Management – Activity management

Align performance of business units to your overall company objectives

Analysis and reporting from C-level executives to business unit managers

Multi-layer accounting with support for simulations and what-if analysis

Extensive drill-down and analysis capabilities Dashboards for customer and supplier information

Ensures overall state of the business analysis as strategic options are analyzed for the CFO

Financial Analysis

Management Reporting Extensive set of reports Graphical output that is easy to customize

– Unlimited report variants can be created for any specific requirement Reports in company reporting currency and company chart of accounts for

comparison of business operations Spreadsheet style browses that allow detailed selections and easily

generate one-off reports

Board reporting made simple, and decision making made black and white with flexible, graphical reporting for the CFO

Multi-GAAP

Accounting layers allow multi-GAAP reporting from a single set of books

Accounting Layers allow for multi-GAAP reporting Multiple charts of accounts (COA) for reporting purposes Ability to combine accounting layers in reporting Simulate GAAP transformation transactions Allocation module and Supplementary Analysis Fields to support IFRS

segment reporting

Budgeting Supports multiple versions of budgets Budget periods can be different from accounting periods Recording of forecasts On-line budget checking and warnings Import budget data from

Microsoft Excel®

Live modification of budgets using Microsoft Excel®

Supports multi-level budgeting and actuals coming from multiple companies

Consolidations

A subsidiary entity can be a part of multiple consolidation entities Proportional Consolidation is supported You can build up hierarchies of consolidation entities Fast balance level consolidation Automatic tracking of intercompany transactions to support

elimination Consolidate separately by accounting layer Support simulations

Allocations Distribute costs and revenues to appropriate accounts, sub-accounts, cost

centers and projects Supports recursive allocations

– Reuse result of previous allocation run as input for the next Validate results of allocation run before final posting Supports different allocation methods, including proportional based on

usage/activity– For instance distribute electricity costs to production cells based on kWh

Financial Shared Services

Sharing of chart of accounts and other key master data Sharing of customers and supplier across business units Workflow to move documents between business entities Link to document management to store electronic versions of paper

documents such as invoices Cross-company AR and AP payments

Credit Management Extensive and flexible credit check

– Based on percentage of turnover– Fixed credit limit– Maximum days of overdue– Option to overrule– Share credit limit of shared customers across companies

Configurable warning level Dashboard for customer activity and credit information Multi level dunning letters

Tax Management Allows global tax treatment for multiple tax environments in the

same database Unlimited number of tax types and rates

– VAT, luxury, capped, non-recoverable Considers

– Geography– Item status (taxable, non-taxable)– Customer / Supplier status– Effective date

Includes flexible reporting

General Ledger Multi-Entity, Multi-Currency, Multi-Layer Support for recurring/reversing entries Extensive drill-down capabilities Flexible account structure with up to 5 optional Supplementary

Analysis Fields per account combination Posting templates Multi-stage period closing process including period marks, closing

validations and reporting Separate period for year-end corrections Bi-directional Microsoft Excel® integration for journal entries as well

as for account setup

Multiple Currency Process, pay and receive money in any currency Set up functional currencies by business unit Dual Base Currency

– Transaction amounts always stored in transaction currency + in primary base (functional) currency and secondary base (statutory) currency

Extensive revaluation options, both for functional and statutory currency Allows a global organization to conduct business any currency, and

generate consolidated and management reporting

Accounts Receivable Flexible aging reports Retro Billing allows price changes on items after items shipped and

invoiced Self Billing Sharing of customers and credit limits between business units Automatic netting of invoices and credit notes Netting between customers and suppliers Write-offs and open item adjustments Dunning letters automatically generated Customer activity dashboard

Accounts Payable Variances are generated based on

3-way match of PO, receipt and invoice Flexible matching and approval process Automate process of entering and approving supplier invoices with Scan

daemon, document management and workflow routing Evaluated Receipts Settlement (ERS) eliminates the need to enter supplier

invoices Netting between customers and suppliers Write-offs and open item adjustments Supplier activity dashboard

Banking/Cash Management Powerful cash flow projection reporting Electronic import of bank statements Supports US Lockbox processing Extensive support for automated payments, including drafts and direct debit Support for local payment and file formats using QAD Internationalization Flexible mapping of payment formats using EDI eCommerce Petty cash handling Bank account validation according to local formats including IBAN

Cost Management Supplements standard costing model to allow actual cost analysis as

well as periodic cost analysis (WAVG, FIFO, LIFO)

Powerful tools to model and implement cost changes to standard costs

Set up cost structures as required for the corporation or make them unique by plant by utilizing unlimited cost sets, multiple costing methods and cost elements

Fixed Assets

Multiple and user defined depreciation methods Ability to split and combine assets Support transfers and retirements Multiple concurrent depreciations to support different GAAP requirements Helps in supporting regulations such as Sarbanes-Oxley

Customization in QAD application

Customization ?

• The system must be adapted to better meet your business needs, but you don’t want to modify source code or the database.

• Customizations can make software upgrade a difficult process.

• The business may not own source code but needs system customizations.

Without writing ONE line of code!

New FieldHold Status

Disabled

Terms: New DefaultValue

New Size

Tax Fields Removed

NewButton

New In-linescreen

PO FieldNew format!!9999

Customization examples

New Position,New Label

• Context-sensitive behavior• Screen enhancements• Extended business rules• Specialized validation• Supplemental data tracking• Fields, Record extensions• Enhanced sort/filtering capabilities

QXTEND – QAD interoperability solution

Interoperability Environment:• One vendor cannot supply all best-in-class applications

• 2-3 applications are required for automated enterprises

• Applications from multiple vendors need to interoperate

• Adaptable Application interface level is preferred

QAD QXtend

QAD

Enterprise

Applications

QXO

QXI

Business

Events

SOA

Sales Person

Customer agreed

On Qty Price and

Shipment Schedule

Customer

MFG/PRO

Server

BM/RM/Director

Create new sales

order on NetbookE-mail

Server

Mobile-SO Server

(and SMS Gateway)

QXtend

Server

Forward new sales order

Create new

Sales Order

New sales order

information and

approval request

(sms and e-mail)

New sales order notification:

SO, Sales-person

Customer, Item, Qty order, Price, Credit-terms

Customer Balance, Overdue

Requesting approval:

Approve

Reject

Pending = default 5 days

New sales order notification:

SO, Sales-person

Customer, Item, Qty order, Price, Credit-terms

Customer Balance, Overdue

Requesting approval:

Approve

Reject

Pending = default 5 days

New sales order notification:

SO, Customer, Item, Qty order, Price, Credit-terms

Customer Balance, Overdue

Status: wait for approval

New sales order notification:

SO, Customer, Item, Qty order, Price, Credit-terms

Customer Balance, Overdue

Status: wait for approval

Start

Finish

Qxtend implementation example

Bar Code & Wireless transaction

QAD .Net user interface

Process Map

Flexible data sorting, filtering, grouping, Excel, Email integration

Built in report generator

Flexible reporting : data filtering

Report

schedule

Report generator output

Operational Metrics

Quick search

Internal email system

Configurable screen

Hide fields, read only, skip, mandatory, new field – per user

Client list

Client list in Indonesia :

PharmaceuticalActavisEisai IndonesiaMeiji Indonesia – JakartaMeiji Indonesia – BangilOtsuka Indonesia – JakartaOtsuka Indonesia – LawangPhaprosSandozTunggal Idaman AbdiWidatra Bakti Consumer Product

Cussons IndonesiaFaber CastellIDS ManufacturingSimplot AgritamaSaritama Food ProcessingSinar Meadow Int’l IndonesiaGriya Mie Sejati (Bakmi GM)Dua kelinciPioneeriondo Gourmet Int’l

ChemicalAneka Kimia Raya

ElectronicHartono Istana TechnologyLucent TechnologyPanggung Electric Akari IndonesiaMatsushita LightingSinar Baja electric

AutomotiveChuhatsu IndonesiaSuperior CoachTri Dharma WisesaSankei Dharma IndonesiaSetia Guna SejatiNusa ToyotetsuHi-Lex IndonesiaIndobat

IndustrialAREVA IndonesiaBetts IndonesiaDanapaints IndonesiaIndoaluminium IntikarsaInternational CoatingMaitland Smith IndonesiaSandimas RaksakeramikaArtolite Indah MediatamaRoyal DoultonAstari NiagaratamaHariffFillomatic GlobalPetro Oxo NusantaraTara Ina PlasticToppan PrintingWavin group

Client list outside Indonesia :

Textron SingaporeDamen shipyard SingaporeSingapore Mint SingaporeYenom SingaporeGemalto SingaporeGefran SingaporeToyochem SingaporeRISIS SingaporeRISIS MalaysiaPetrochemical MalaysiaSDKM MalaysiaOEM MalaysiaLFAsia MalaysiaCafe France PhilippinesBrunei Wafirah Brunei Darussalam

Asset Management Maintenance

QAD Enterprise Asset Maintenance

Plant Maintenance

• Schedule and track preventive and predictive maintenance to optimize equipment utilization

• Perform specific maintenance, calibration, inspection, lubrication and component replacement activities at specific intervals in order to avoid unplanned breakdowns

Inventory Management• Reduce inventory costs by maintaining the best balance of critical

spare parts on hand

• Ensure availability of critical spare parts with automatic min/max stock replenishment

• Track, identify and transfer parts across multiple locations

• Verify true cost of ownership by accumulating spare parts spending against equipment repair history

Purchasing

• Manage, evaluate and choose vendors based on performance

• Consistently monitor spending against budget.• Accelerate approval cycles by using electronic

requisition routing and email notifications

Capital Project Management• Manage capital projects to consistently deliver

on time and on budget, and help move new equipment into production as soon as possible

• Monitor and control spending against budget• Reallocate budgets from one project to another