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Art in the CloudsCreating an Archivalfor Museum Assets using Cloud Storage and Open Source
Repository
Jane Alexander & Niki KrauseCleveland Museum of Art
Looking at the Big Picture
DIGITAL STRATEGY
Archival Repositoryin Collection-informationand Scholarship Backbone
Bruce buried by DVDs
INCEPTION
Inception
Photo Studio’s artwork photography
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uncropped, high-res mastersthree sets of 3800 archival DVDs
manual lookup / pull to use
long-term viability of DVDs
gold DVDs = $$$$$$
= 11,400
••
ditch the DVDs, move to onlinebut, it’s archival in nature
storage
Interdepartmental Team
CIO + Applications Services Manager (leader)
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••••
Museum Archivist + Digital ArchivistIT network+infrastructure+storage duoLibrary Applications Analyst / developerPhoto Studio Assistant Manager
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PhotographersCollections Management / RegistrarConservation staffPerforming Arts, Music, and Film staff
Approach
inventory digital materials
identify appropriate standards
storage platform+management
map metadata
define workflows
ingest+iterate
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software
Inventory & Projections
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artwork photographyconservation photography editorial photography business documentsAV of institutional historyAV of lectures, performances artwork in time-based media
= 20TB now, 35TB
by 2018
Standards
OAIS reference model
preservation file formats
PREMIS
descriptive & technical metadata
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• schemas••
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Dublin Core (DCMI)IPTC mapped to DCMI
local metadata needs = local schema
Storage Platform Options
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onsite hardware/storage + AMSSaaS/hosted solution
cloud-based hardware/storage,with in-house AMS administration
…but there were concerns!
Performance
Virtual Data Center on same ISP trunk
5 years = $500,000+
Archival Management
Options considered:
Systems
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DSpace (open source/SaaS, MIT)CONTENTdm (SaaS, OCLC)
Fedora Commons (open source, Cornell)
Archivematica (open source)
Invenio (open source, CERN)
Ingest Progress @ 9 Months
•••
editorial photography — ⅔ ingestedartwork photography — ½ staged, mapped conservation photography —file name review+de-duping underway
business documents — scripting xformations AV — detailed inventory, analog to digital artwork in time-based media– 10 works accessioned so far
– team working on in-house standards
•••
Challenges
• developer is leavingTOMORROW
staff time– Digital Archivist
the museum
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– Conservation and PAMF staff availability
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network storage running highdemand for more DSpace installs
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