Office Delve for Office 365 Administrators

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Office Delve for Admins

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Welcome to SharePoint Saturday Houston

• Please turn off all electronic devices or set them to vibrate.• If you must take a phone call, please do so in the hall so as not

to disturb others.• Special thanks to our Diamond Sponsor, HSPUG

Thank you for being a part of the 7th Annual SharePoint Saturday

for the greater Houston area!

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Thanks to all our Sponsors!

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Information• Speaker presentation slides should be available

from the SPSHOU website within a week or so

• The Houston SharePoint User Group will be having it’s next meeting Wednesday April 20th. Please join us at www.h-spug.org

Steve Stewart

Accudata Systems, Inc.7906 North Sam Houston Pkwy W | Suite 300 | Houston, TX 77064

Direct: 281.897.6394 | Fax: 281.897.5001

www.accudatasystems.com

blog.get-spsteve.com

@SharePointFly

sstewart@accudatasystems.com

Services Accudata Systems Offers

• Advisory Services• Data Center

Infrastructure• Security and Mobility• Managed Services• Enterprise

Applications

• Network• Unified

Communications• Assessment &

Compliance

Houston Business Journal

Accudata was at the top of the Houston Business Journal’s annual rankings (Oct. 16, 2015) of the area’s top IT firms for the seventh consecutive year. This year Accudata Systems ranked:

#1 among Houston’s top computer network and systems integrators #1 cybersecurity provider #3 cloud services provider

Here’s the full press release

Office Locations

Houston (Corporate Headquarters)7906 N. Sam Houston Parkway West, Suite 300 Houston, TX 77064 Phone: 281.897.5000 Toll Free: 800.246.4908 Fax: 281.897.5001

Dallas1649 W. Frankford Road Suite 1060 Carrollton, TX 75007 Phone: 972.428.0700 Toll Free: 800.246.4908 Fax: 972.428.0710

Central Texas Toll Free: 800.246.4908

The World We Live In

We’re all used to searching for what we need

We might have very “efficient” ways of doing this

It’s a challenge for most of us to keep track of our data

File Shares, Folders, Sub-Folders, Drilling Down, Site Collections, Sites, Libraries, Document Sets, Lists …

E-mail, Attachments, More Folders, Shared Folders, .pst

Data Everywhere!

SharePoint and OneDrive for Business

Metadata Views More Folders (let’s be real) Search Synced Libraries Favorites

Web Surfing Google, Bing Wiki Favorites Bookmarks

Social Media Yammer Facebook Skype Twitter Etc.,, etc.., etc.!

Delve Brings Your Content to You!

Delivers most relevant content It helps you find what you need now

based on WHAT you are working on and WHO you are working with

“Learns” as you and your colleagues work together Delve gets more relevant the more you use it

Provides a window into all your “Stuff” Gets better all the time as more and

more is included in the Delve interface.

DELVE DEMO

DELVE ANALYTICSVIDEO (2:55)

Built on Office Graph

Content and Signals across O365 help auto-populate data for your team

Utilizes machine learning to get more relevant over time

Content comes from different “Edges”New edges added all the time If it’s not there now, it may be added soon

Where Does Content Come From?Edges.

Office documents (Word, PowerPoint, Excel), PDFs, OneNote sections, content from SharePoint Sites (for example tasks and pages), images (for example jpg and png files), and more

Documents/content stored on OneDrive for Business and SharePoint sites

Where Does Content Come From?Edges.

Email attachments Office Documents that have been recently shared with you through email

Only works if you are using O365 email and only shows a selection of attachments

RMS attachments excluded Can’t search for attachments

or add them to boards

Where Does Content Come From?Edges

Videos When uploaded to the Office 365 Video Portal

Links to web pages from Yammer groups Web page can show up as a content card (FRP only)

What do you need to get Delve?

Office 365 Enterprise (E1, E3, E4, E5) Office 365 Education (E1, E3 and E4) Office 365 Government (E1, E3 and E4) Office 365 Business Essentials Office 365 Business Premium Hybrid farm

Not available for SharePoint on premise farms or SharePoint online stand alone farms

What do you need to get Delve?

SharePoint Online ServiceAssign SharePoint Online license to users

OneDrive for Business Access to Office Graph Exchange Online – allows email attachments to show

up in Delve

What do you need to get Delve?

Skype for Business – allows users to make Skype calls directly from Delve

Yammer (FRP only)Posts to groups and web links show up as

content cardsPost documents from Delve to YammerStart and view conversations

Browser Support

Internet ExplorerFirefoxChromeSafari

Conforms to Office 365 general requirements.

Enable Office Graph

Enable Office Graph Access

Delve is an application powered by Office Graph. If Office Graph access is not allowed then Delve will not be available to users.

Office Graph access is enabled by default on new O365 tenants.

Enable Office Graph Access

Office Graph access can be enabled or disabled from the Admin Center.1. Sign in to Office 365.2. Go to the Admin Center and then go to SharePoint administration.3. Choose Settings.4. Under Office Graph, select one of the following:

Allow access to the Office Graph Don’t allow access to the Office Graph

Enable FRP

First Release Program

Receive new features and functionality a minimum of two weeks before the standard release

Can designate all users or a sub-group for FRP After activation, it may take several days to

build meaningful Delve profiles. Allow at least a week after activation for users to have optimum Delve experience

Be first to get new Delve features

Opt in to the First Release Program1. Sign in to Office 3652. Go to the Office 365 admin center.3. Go to Service settings > Updates.4. Under first release, choose Entire organization

or Select people.

Considerations for FRP testing

Understanding changes and new functionality is essential if you want everyday users to embrace the technology

Make sure to communicate what is coming in a non-threating way

Communicate frequently Lay out a road map of what is on the

horizon

Announce Delve

Use the Microsoft “Welcome to Office Delve” template to announce the new feature to the entire company or create your own.

Go Mobile

Let everyone know where to get Delve for their iPhone or Android

Core Group

Select a core group for FRP testing Make sure to include non-technical people as well as technical users

Eat your own dog food, right?Use SharePoint, OneDrive for Business, Delve and the other integrated tools to communicate issues and share discoveriesBe ready to pass on what you learn to the rest of the team – communication is essential.

Introducing Delve to your organization

Make sure your users have access to the most important components!

Be the Champion Talk up Delve every

chance you get Be at the front of the

fight Inspire others to

follow you and take up your banner

Helping Users Understand Delve

Provide your people with resources Use your FRP group as a brain trust.

Blogs How to Training Make it fun, but emphasize value

Encourage colleagues Get top-level buy in Use Delve!

Feature Availability: Standard vs. First Release Program

Feature Description Standard

FRP

Links to webpages from Yammer groups

When a link to a webpage is posted in a public group on Yammer, the webpage can show up as a content card in Delve.

No Yes

Post to Yammer

By clicking the Yammer icon on a content card, a user can post a document to a Yammer group and notify specific people. Users can also add comments or view existing conversations.

No Yes

PraiseThe option to recognize colleagues with Praise on their Profile in Delve has been removed from First Release, and is currently not available.

No No

Padlock for private documents

Your private documents are marked with a padlock and the text Only you can see this. No Gradually

introduced

Office 365 Roadmaphttp://fasttrack.microsoft.com/roadmap

Why You Can Trust Delve

Delve never changes permissions! Private documents are only viewable by the owner and they

are marked with a padlock

You can check who has access by clicking “Who Can See This”

The owner can always STOP sharing a document

Boards

Everyone can see boardsAnyone can add or remove documents

from a boardDocuments added to boards can only be

seen by people with permission

Views and Modifications

Only you can see the documents you’ve viewed

Everyone who has permission to see a document can see if you have modified it

Can I Turn Off Delve???

No, not if your organization has enabled it. But, you can choose not to share documents1. In Delve, got to settings

2. Go to feature settings and select

Off for Documents in Delve3. Click OK to save.

How to Hide Content from Delve

Yes! You can hide content from Delve

Delve observes permissions, but you can hide documents in addition

Create the column and add it to libraries where you want to hide content or add it to a content type

It does not hide documents already indexed by search until the next crawl

HideFromDelveYes/no columnSet default value to “no”

Graph Query Language (GQL)

Graphic Query Language (GQL) is a language under development Designed to be used with the SharePoint Online Search REST API to

pull information from Microsoft Office Graph Here’s a great reference page:

https://msdn.microsoft.com/en-us/office/office365/howto/query-Office-graph-using-gql-with-search-rest-api

Office Graph Search and Query

• Office Graph represents relationships among enterprise objects as edges

• Each edge in the Office Graph has a source node and a target node. The source node is called the actor and the target node is called the object.

• Query the Office Graph using the SharePoint Search Online REST API

Example of Pulling Info Using REST and GQL

https://MOD193652.sharepoint.com/_api/search/query?Querytext='*'&Properties='GraphQuery:ACTOR(ME)‘

Troubleshooting Delve

Issue What to do

Incorrect colleagues in Delve • Make sure Azure AD or on premise AD is in sync

• In academic organizations users must log in at least once

Users don’t see their picture They must add a picture to profileUsers still see documents from users who have turned off document sharing in Delve

Shared documents are still visible if user has permission. It will also show in search

No picture shows in content card Delve pulls the picture from the document, if there is not a picture, it will show text

Troubleshooting DelveIssue What to do

Little or no content in Delve • Users must store content where Delve can find it.

• Users must actively work with documents and users

• Make sure document sharing is not turned off

Cannot find specific item in Delve • Make sure that the content type is supported., Delve currently supports PDF, Word, Excel and PowerPoint, and videos that have been uploaded to Office 365 Video.

• It can take up to 24 hours for new documents to show up in Delve.

HideFromDelve is not working • Wait for next search crawl• Request re-indexing of library

Stay Here to Learn More

Microsoft Graph Deep-DiveLevel 300

Sebastien Levart

Questions

62

Please Leave Feedback During Q&A• Survey Link: https://

www.whatsyouranswer.com/QR.aspx?sid=S201643152644