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In this presentation I will focus a good bit of time on how I provide support and "training" for our editors along with some of the things I do to make editing easier for them. I have always thought I would rather something be harder on my end if it makes it easier for our editors, and I hope to showcase that mindset. I will also talk about how I organize our permissions using groups and such.
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Managing a large number of editors in
Cascade(Teaching a man to fish)
Give a man a fish and you’ll feed him for a day
Teach a man to fish and you’ll feed him for a
lifetime.
It’s all about EDUCATION
How I educate Tutorials
Written Video
User Manual User Support
Tutorials Use both written and video to make learning
easier for different learning styles Tutorials are short and to the point
Easier for users to use over and over Easier to update when needed
Mostly cover topics that are specific to our website
User Manual Basically the same as the tutorials with a few
differences Text Only. Users can print this out and keep it
near so it is readily available Not updated as regularly as Tutorials, but
procedures usually do not change that dramatically
Have received good feedback on this method
User Support This is the hardest with a department of one Most user support is handled through
email/phone If Tutorials are up to date, it is simple to
direct most user support inquiries to a specific Tutorial
Last resort is to schedule a meeting, however it is not a bad idea to check in with editors every now and then
Workshops/Classes
Traditional – teach in person Webinar – Adobe Connect, GoToMeeting, etc Weekly online Q & A
Methods of Managing Editors
Permssions Control what editors can see/edit Place users into groups and give appropriate
access by group This makes it easy to give appropriate
permissions to new editors as well as take permissions away
Giving permissions by individual user Necessary in some situations, slightly more
difficult to set up
Workflows Control content through approval process
Great idea for student groups, or approval of news articles, announcements and events.
Can seem too restrictive to Faculty
Questions?
Final Slide
http://www.auburn.edu/cosam/conference
Phillip Coxwellcoxwept@auburn.edu
@philpepe
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