PowerApps and Flow, one year later

SharePoint Saturday Belgium 2017 • October 21 • Brussels Track: Everything | Level: 000

PowerApps and Flow, one year later

Adis Jugo

SharePoint Saturday Belgium 2017 • October 21 • Brussels Track: Everything | Level: 000

PowerApps and Flow, one year later

Adis Jugo

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Slide 4

Adis Jugo

Microsoft MVP Office Development

Microsoft MVP Office Servers and Services

In IT for way too long (first money earned with development in 91)

Still dreaming of a Ćevapi restaurant or a vineyard

Director of Product Technology at skybow AG

Born in Sarajevo, B&H, living in Bingen, Germany

Blogger, speaker, author. adisjugo.com

Slide 5

SharePoint Saturday Belgium 2017 • October 21 • Brussels

What is new?In PowerApps…

• Environments and data policies

• Common data model

• Relational data in apps

• Notifications

• Column formatters

• Apps on SharePoint list

In Flow…

• Modern Approval Workflows

• Team Flows

• API building enhancements

SharePoint Saturday Belgium 2017 • October 21 • Brussels

PowerAppsSubtitle

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Environments

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Data Policies

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Common Data Service

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Common Data Service

SharePoint Saturday Belgium 2017 • October 21 • Brussels

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Relational Data

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Notifications

SharePoint Saturday Belgium 2017 • October 21 • Brussels

SharePoint Saturday Belgium 2017 • October 21 • Brussels

PowerApps and SharePoint touch-points

• SharePoint data via connector

• SharePoint list embedded forms

• PowerApps apps from a SharePoint list

• PowerApps web part in SharePoint modern pages

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Embedded in SharePointSmooth transition between platforms

• In SharePoint

• In PowerApps

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Column Formatting – Scenario Patterns

Conditional Formatting Action Links Flow Buttons Data Visualizations

Apply styling to a field, depending on that field’s value

or range of values

Create a hyperlink to another page or Web

address, based on the value in the field

Create a button that kicks off a Flow on the corresponding item

Use icons and CSS to decorate fields with visual indications of

trends and progress

SharePoint Saturday Belgium 2017 • October 21 • Brussels

PowerApps web part

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Custom forms with PowerApps

• Built-in browser basedcustomization experience

• Integrated to “modern”SharePoint UX

• Easy to customize

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Easily publish and share PowerApps

within an organization

Embed PowerApps in Microsoft

Teams

Embed PowerApps in Power BI

dashboards

PowerApps everywhere

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Complexity of solution

Co

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lexi

ty o

f cr

eati

on

Embedded forms

Stand-alone apps

Extending PowerApps

PowerApps use cases and scenarios

SharePoint Saturday Belgium 2017 • October 21 • Brussels

PowerApps roadmap - highlights

H2 Calendar 2017 Calendar 2018

o Create and use embedded PowerApps as custom list forms

in SharePoint Online

o Utilize attachments, multi-select fields, and images in your

SharePoint Online driven PowerApps

o Easily embed PowerApps in SharePoint Online pages with

web parts and within Power BI reports

o Use the Rules explorer for easier expression authoring

o Tenant-wide admin resource management, app usage

analytics, and package export/import across environments

o Easily connect to Azure App Services & APIM

o Use server-side business logic for validation

rules and easy defaulting

o Create model-driven apps

o Support for GDPR compliance

o Government cloud deployment

o SQL - Support for stored procs and views

o Enhanced application lifecycle management

with sandbox environments

SharePoint Saturday Belgium 2017 • October 21 • Brussels

FlowSubtitle

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Integration in modern lists and libraries

• You can create a flow for a list or a library directly from SharePoint:

• Flows that run in the background

• Flows that run on a selected item

• Up next:

• Flow launch panel

• Out of box send for review flow

• Content publishing

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Flow launch panel

• Create flows that prompt for information

• Run as the user starting the flow

• Integrated into modern lists and libraries in SharePoint

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Out of box “Send for review” flow• Available in all lists and

libraries, no set up required

• Uses the Flow launch panel and prompts for approver and message

• Tracks the status in a new column on the library: “Review status”

SharePoint Saturday Belgium 2017 • October 21 • Brussels

“Modern” Approvals in Flow

• Streamline business processes for data in SharePoint, Dynamics 365, Forms, SQL, etc.

• View sent and received requests in a unified approvals center

• Do approvals on the go - from your phone or directly from your inbox

• Customize to fit your business process:• Sequential or hierarchical approvals

• Parallel approvals

• All Assigned Must Approve

SharePoint Saturday Belgium 2017 • October 21 • Brussels

“Modern” Approvals

SharePoint Saturday Belgium 2017 • October 21 • Brussels

• Approval processes are an integral part of all businesses

• HR request forms – vacation requests, travel authorization, travel expense, mileage reimbursement, equipment rental, equipment inspections, etc.

• Document approvals – contracts, specs, designs, sales quotes

• Issue tracking• Lead generation

• Flow is the successor to SharePoint designer workflows and approvals were the most common workflow scenario in SPD

SharePoint Saturday Belgium 2017 • October 21 • Brussels

SEQUENTIAL APPROVALS

SharePoint Saturday Belgium 2017 • October 21 • Brussels

PARALLEL APPROVALS

SharePoint Saturday Belgium 2017 • October 21 • Brussels

APPROVALS WITH REMINDERS

SharePoint Saturday Belgium 2017 • October 21 • Brussels

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Microsoft Flow roadmap - highlights

H2 Calendar 2017 Calendar 2018

o Export/import Flows across environments

o “In-the-box” review Flows for SharePoint Online

o Use Flow for Content Publishing approvals for

SharePoint Online Publishing sites

o Utilize people, choice, attachment and multi-values

in your Flows for SharePoint Online

o In-context Flow support in Dynamics 365, OneDrive

and Teams

o Usage analytics for Flows

o Flow activity included in Office 365 audit logs

o Use a HTML rich text editor to build emails

o Guides for debugging actions and conditions

o Government cloud deployment

o ALM – Sandbox environments

o ALM – Move or copy across environments

o Support for GDPR compliance

o Leverage device signals (e.g. Location) with Flows on

mobile devices

o Include Flows in AppSource

o Azure functions integration

SharePoint Saturday Belgium 2017 • October 21 • Brussels

WrapupSubtitle

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Use PowerApps & Flow

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Major ssues / drawbacks with PowerApps

• Limited SharePoint integration• No DocLibs, limited support for some field types

• Integration via iFrame (DOM and context issues)

• No complex forms• Master-detail very difficult to implement

• Very basic form designer

• Limited field validation and calculation• Due to the limited expression language

• No validation controls/helpers

• Not context aware• User context and SharePoint context missing

• Process management only through Flow

• Premium Flow plans

• Only partially replacement for event handlers and timer jobs

• Fallback to custom code

• Extensibility

• Custom Functions and API Apps for any extension

• Manageability and operations

• Rollout issues

• No ALM story at all

SharePoint Saturday Belgium 2017 • October 21 • Brussels

How does Solution Studio relate to PowerApps?

Feature PowerApps skybow Rich Forms / Solution Studio Online

SharePoint Integration Incomplete. No support for document libraries and certain field types.

Full integration, forms on SharePoint Lists.

Data modelling and Complex forms No Master-detail forms on lists, repeating tables, cross-field and cross-list totals

Form design Very basic Precise positioning, tabs, groups and tables, master-detail, sub-forms and dynamic display

Fields validation and calculation Very basic, context-unaware Advanced validation. SharePoint data, context and user-context aware

Process management Triggering Microsoft Flows Native Action Links for basic processes. Triggering Flow and SharePoint workflows.

Extensibility Limited, SharePoint-unaware expression language.

JavaScript-based, SharePoint data and context aware expression language

Background Processing No. Partially through Flow. Automatic aggregations, scheduled and conditional actions.

Mobile support Yes, native app In progress (coming soon)

Manageability and operations No deployment and ALM features Packaging and deployment. Full support for ALM cycle

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Flow-> SP Workflow gapsSharePoint Workflow Flow

Out-of-box send for review Limited Q4CY2017

Reassignment of approvals Yes Q4CY2017

Approval reminders Yes Q4CY2017

Custom input forms for approvers Yes Q4CY2017

Document library CI-CO, approve Yes Future

Approver impersonation Via permission elevation Future

Site level actions Yes Future

Set permissions on an item Yes Future

SharePoint Saturday Belgium 2017 • October 21 • Brussels

What now?

• Plan wisely, expect unexpected

• Don’t overpromise

• Remember the “InfoPath trap”

• Consider alternatives (3rd party platforms)

SharePoint Saturday Belgium 2017 • October 21 • Brussels

What are you aiming for?

CREATE LIST FORMS

Simple Complex

Form logic

Validations

Calculations

Code behind

PowerApps skybow

CREATE PROCESSES

StateflowsAdvanced Workflows

State machine

Long running

Automation

Advanced analytics

Flow BPM

State visualization

Simple approvals

External data connectors

Simple layouts

Conditional formatting

Replace InfoPath and SPD

Simple Complex

1:1 feature parity

Complex master/detail

Form logic

Code behind

PowerApps

skybow

No forms logic

No code behind

No forms Actions

Replace Access Services,create business apps on SP

Data modelling

Advanced UI

Process management

Background actions and triggers

Reporting

Flow

BPM

Data-CentricProcess centric

SOLUTION TYPE

Simple workflows

skybow

Branching

Advanced approvals

Standard Workflows

Actions and Conditions

Sending emails

SharePoint Saturday Belgium 2017 • October 21 • Brussels

Thank You!

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