Tech essentials

Tech Essentials

Andy Wolber

andy@highwayt.org

@highwayt

http://highwayt.org/resources

www.checkvist.com

“IT accounts, on average, for nearly 7% of a company's operating expenses.”

Source: “More Bang for the IT Buck,” McKinsey Quarterly, 2003 Number 2.

Technology Budget

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

<=20 staff >20 staff

43% 60%

http://nptechsurvey.wordpress.com/

83% of nonprofitsspend less than 4%

of their budgeton technology.

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

Technology Plan

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

<=20 staff >20 staff

32% 71%

www.nten.org/research

22% of nonprofitshave a technology

committee.

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

By Joni Podolsky

Edited By Holly RossKatrin VerclasAlison Levine

http://hwyt.me/ICTHub

Technology Strategy and Planning Process

PreliminaryAssessmentInventoryStaff skills assessmentCurrent and prior year IT operating costsInitial list of potential projectsAny additional relevant background materials (e.g., technology usage policies)

Meeting 1: Envision1. Ensure agreement on I.T. “Current Reality”2. Identify processes for obtaining additional information needed

Meeting 3: Prioritize IISelect strategy and sequenceDetailed review of resources required

Project PrioritizationIdentify and categorize projectsResearch high-level details on alternative solutions

Meeting 2: Prioritize IClassify projects into categories, e.g.- “Quick wins”- Strategically essential- Need more info

Identify Implementation Sequence and ResourcesDraft implementation planSelect resources (internal vs. external, build vs. buy)Define RFI/RFP processes

Detailed Implementation PlanningCost detailsAssign specific responsibilitiesTimetableIdentify key issues/risks

Meeting 4: ActFinalize planImplementation kickoffIdentify circumstances required for committee to reconvene

Tech Essentials

techguide.npowermichigan.org

Computer

$800+1-year warranty5-year life

$1,300+3-year warranty3-year life

www.toshibadirect.com: NB305 (left); www.dell.com: Vostro (middle), Dell Latitude E6410 (right)

$400+1-year warranty3-year life

1 2 3 4 5

1 2 3 4 5

Internet & Basic

Infrastructure

Standard DSL download speed (1.5 Mbps)

Standard DSL upload speed (384 kbps)

T1 Line (1.5 Mbps)download & upload

“symmetrical”

Standard DSL download speed (1.5 Mbps)

Skype-to-Skype Video (384 kbps)

Skype Voice (64 kbps)

Standard DSL upload speed (384 kbps)

www.LogMeIn.com

Left: HP Mediasmart Home Server EX485, including 750Gb hard drive, $600. Right: NAS Device (Synology Disk Station 207+, $340) plus 2 hard drives (Seagate Barracuda 7200rpm, 500Gb, $130 x 2).

www.mozy.com/non-profit

Printing &Imaging

Laserprinte

r

Inkjet

Networked

copier

Color

laser

Total Cost: Hardware + Replenishables + Maintenance + Ease of Use

www.hpeprint.com

http://hwyt.me/ScanSnapS1300

Training &Support

Office.Microsoft.com

www.microsoft.com/atwork/

http://www.techsoup.org/learningcenter/

Voice

www.FreeConferenceCall.com

OfficeSoftware

http://hwyt.me/OfficeAtHome

http://www.microsoft.com/Security_Essentials/

www.idealware.org

CollaborationSystems

www.sherweb.com

www.google.com/nonprofits/

docs.google.com

URLAPI

www.MeetingWizard.com

www.dimdim.com

Databases

53%

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

23%

41%

List functional requirements (3 meetings, 1 hour each)

Identify options (up to 4 hours per participant)

Discuss alternatives; narrow list of options (2 meetings)

Get product details

Vendor demos

Calls to real users

User visits

Decision

1 2 3 4 5

www.salesforcefoundation.org

http://www.verticalresponse.com/non-profits/

www.ConstantContact.com

http://www.eventbrite.com/npo

Website& Storytelling Tools

http://www.dreamhost.com/hosting-nonprofit.html

www.wordpress.com

www.WildApricot.com

https://www.paypal.com/nonprofits

http://www.e-benchmarksstudy.com/

www.allforgood.org/posting

www.delicious.com/highwayt

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