The Professional Presentation

THE PROFESSIONAL PRESENTATION

ALIANZA TEACHING CERTIFICATE

2009

PurposesProvide learning experience Teach life long skills Bridge the gap between language study

and language use Help students construct information Enhance team work Help students become active and

autonomous learners

Presentation Skills

Difference between Spoken English and Written English

Purpose of Visual Aids Summarizing and outlining skills DeliveryBody language Appearance

Good Visuals

Organize Illustrate

Support your communication objective

Enhance your verbal message

Set tone and emotional content

Are:

Visible

Clear

Simple

Evaluation

Rubrics Time management

Questions Answers

A Few Tips

Combine right and left brain sensory channels Left brain: words, sentences Right brain: graphs, charts, pictures

Make your audience see what you saw, hear what you heard and feel what you felt

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Mechanics and Management Preparing the Speech Basic Rules Background Bullets Text and graphics Mechanics Fonts Do’s & Dont’s

Preparing the Speech

1. Explore the communication process2. Select appropriate information to

your topic3. Clarify your purpose for your speech4. Research your topic5. Analyze the audience

YouTube - How not to begin a presentation

6. Consider allotted time

7. Develop your main points

8. Structure your speech

9. Use an introduction, transitions and conclusion

10. Employ visuals

Preparing the Speech

Basic Rules

Don’t try to dazzle the audience with graphics or style…but with the information

The medium is not the message The information is the message Use approximately six words per line

and six lines per page

Background

Stick with a single background The background is the stage for

your information Contrast is important (eg: Light

text on a semi dark background)

Bullets

Do not center bullets It makes the text ragged

It also makes it hard to read and confusing

Bullets

Left-justify bullets This keeps information organized It is also easier to follow Bullets are focal points Use concise wording

Text and graphics

Place graphics off-center

Leave more room for text

Left placement leads the eye to the text

Text and Graphics

Centered graphics leave little room for text.

Mechanics

AVOID ALL CAPS: IT IS VERY HARD TO READ AND IT IS LESS FORMAL

Capitalize the first word: the text looks more formal

Italics are more difficult to read Use bold when you want some words to

stand out Capitalize only Content Words in Titles

Fonts

Employ only a few..stick to familiar fonts

Avoid gimmicky fonts unless they represent a theme

Keep type sizes consistent Font size

Easy to read (15 pt) Easy to read (18 pt)

Easy to read (26 pt)

Easy to read (41 pt)

Avoid Text Overload

Having too much text on the screen can defeat the purpose of using PowerPoint. The slides begin to look like a jumble of text, making slides difficult to read and unrecognizable from each other. People will either try to read everything or copy everything down or they will lose interest. List only the key points. If you have more info to include use more slides or create handouts.

Do’s Don’ts Know the room Know the audience Know your strengths and

weaknesses as a speaker

Wear appropriate attire for the occasion

Know your material Rehearse your speech Visualize yourself giving

the speech Realize that people want

you to succeed Concentrate on your

message

Avoid looking at the slides too much

Don’t walk too much Don’t apologize Don’t ask the audience

questions (this is not a workshop)

Don’t exceed time limits!! Don’t act as an individual

presenter. Show teamwork.

YouTube - What do I do with my hands?

Do’s Don’ts Turn nervousness into

positive energy Articulate properly Project your voice Use body language Keep good eye contact

w/audience Establish good rapport

with the audience Breathe deeply and

watch your body posture

Don’t write too much info on slides. Expand the ideas.

Don’t confuse “confidence” with “arrogance”

Don’t mumble

YouTube - Top Ten Positive Gestures

TO CONCLUDEA speaker who is interested will usually

be interesting. (Dale Carnegie)

A good speech is a combination of WHAT you say and HOW you say it.

A good presentation is a presentation you enjoyed delivering.

DO YOUR BEST!!!

GOOD LUCK!!!