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November 24th-25th, 2007IM Functional Weekend 1
myAIESEC.net
Why we need it, what it is, and how to use it!
November 24th-25th, 2007IM Functional Weekend 2
AIESEC.net – the old system
What’s the first word that comes to mind if I say “AIESEC.net”?
Was AIESEC.net efficient at helping our organisation?
What’s wrong with it?
Let’s say you want to see example calling scripts from other committees…
November 24th-25th, 2007IM Functional Weekend 3
AIESEC.net – the old system
1) Sign up to as many national and local communities as you can
November 24th-25th, 2007IM Functional Weekend 4
FILE STORE
AIESEC.net – the old system
FORUMS
FILES
2) Go into the file storage area for each community (which isn’t even always called that!)
SURVEYS
FORUMS
PEOPLE FAQs
MEMBERSRESOURCE
November 24th-25th, 2007IM Functional Weekend 5
AIESEC.net – the old system
3) Search through every mislabelled folder for a document that might have the right name… if it’s there at all
ICX
•2001 pricelist.pdf
•TheFile.doc
•Strategy.doc
•Press release.doc
X
•OGX team photo.jpg
•MCVPX contact details.xls
•Policies.doc
•Readme.txt
2006
•LC contacts 06.xls
•LDS party photos.zip
•2006 cold calling template.doc
ICX
•Calling guidelines.ppt
•Letter template.doc
•Company list.xls
Files
•Compendium.doc
•Calling help.rtf
November 24th-25th, 2007IM Functional Weekend 6
This isn’t working…
This isn’t an efficient use of your time
You probably won’t find what you were looking for anyway, so why bother?
That’s why we’ve created an entirely new system…
November 24th-25th, 2007IM Functional Weekend 7
November 24th-25th, 2007IM Functional Weekend 8
A new paradigm
The old communities have gone…
The new system is
USER-CENTRIC
November 24th-25th, 2007IM Functional Weekend 9
Your AIESEC Experience
• The system follows your AIESEC experience (AIESEC.net predated this)
• Access the tools you need when you need them – e.g. team management
• You decide what materials you need for your own experience
November 24th-25th, 2007IM Functional Weekend 10
Shared knowledge
• The system contains, wikis, forums, files, surveys, classifieds, news
• All this is categorised by functional area, scope and purpose, and with relevant keywords
• But you can access all of it without having to join communities!
• How to find content among all this?
November 24th-25th, 2007IM Functional Weekend 11
Search and Find
• All content on the system can be searched, by virtually any criteria
• Want info on OGX promotion? Search and you’ll get discussions and news as well as docs / presentations etc
• Can narrow down by categories if needed
• Let’s find those cold-calling scripts…
November 24th-25th, 2007IM Functional Weekend 12
myAIESEC.net makes it easy!
1) Perform a search for “calling script”
Calling guidance.pdf
AIESEC Jaipur
Calling guidance.pdf
AIESEC Jaipur ICX script.rtf
AIESEC UK
ICX script.rtf
AIESEC UK
Sales presentation.ppt
AIESEC Belo Horizonte
Sales presentation.ppt
AIESEC Belo Horizonte Cold
calls.doc
AIESEC Rwanda
Cold calls.doc
AIESEC Rwanda
…look at the results, and get calling!
Forum: cold-calling discussions
AIESEC USA
Forum: cold-calling discussions
AIESEC USA
November 24th-25th, 2007IM Functional Weekend 13
What else?
• Improved exchange management – fully integrated, and search by any criteria!
• Social networking functionality to interact with AIESECers across the world
• Tracks your personal development
• Better tools for promotion (no more endless spams)
• And much, much more…
November 24th-25th, 2007IM Functional Weekend 14
So let’s take a quick look!
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Login screen
If you have an AIESEC.net account, the username and password are identical
Or create a new account
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Home page
The system tracks your AIESEC Experience
November 24th-25th, 2007IM Functional Weekend 17
Still on I2A?
• If you haven’t previously passed the InsightXP test you’ll be in I2A stage
• There’s not much to do there – you cannot even view forums!
• So select “go to TR”, go through the survey to apply to the next stage, and the EB will approve you
November 24th-25th, 2007IM Functional Weekend 18
Home page
Quick links to the different types of content available
Social networking
Search the whole system from every page!
November 24th-25th, 2007IM Functional Weekend 19
Types of content
• News – announcements etc
• Classifieds – advertise conferences, CEEDs, T-shirts…
• Wiki – informative content that different people can edit
• Forums – discussions (NB each “forum” corresponds to an AIESEC.net thread)
• Files – images, docs etc
• Surveys – ask questions
November 24th-25th, 2007IM Functional Weekend 20
Search
November 24th-25th, 2007IM Functional Weekend 21
Search
• Search by keywords
• Search by type of content– And options within that – e.g. file format for a
file, or type of opportunity for a classified
• Search by scope– Is it relevant to a particular entity (AI, GN, MC
or LC) or generic?
November 24th-25th, 2007IM Functional Weekend 22
Create or edit your content from here
By clicking on “Wiki” we see what wikis (editable pages) have been created recently
Content overview (wiki)
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All content can be bookmarked, subscribed to and rated
A typical wiki page
Wiki page
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Keeping up-to-date
• The easiest way to see what people in you LC have been saying is to go to “forums” and use the “Entity filter” on the right - you can then see all the latest posts.
• Clicking “subscribe” on any content item tells the system to email you if it is updated.
November 24th-25th, 2007IM Functional Weekend 25
How do I create content?
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Creating content
1) Click “create” on the screen for the type of content you want
November 24th-25th, 2007IM Functional Weekend 27
2) Add the basic details, including keywords
Creating content
November 24th-25th, 2007IM Functional Weekend 28
Creating content
• It’s important we add keywords so people can find our content
• Set the scope– “Local” – specific for your LC. E.g. a forum
about your careers fair or an exchange project– “Generic” – not specific to any AIESEC entity
(e.g. a forum about general ICX tips or an issue)
– Don’t overuse “Generic” as it makes content harder to find.
November 24th-25th, 2007IM Functional Weekend 29
3) Assign administrative rights to individual members, or people in specific roles (“organisation” would be for corporates).
Creating content
November 24th-25th, 2007IM Functional Weekend 30
4) In the same way for some content you can select who is allowed to view it (in this case participate in the survey)
Creating content
November 24th-25th, 2007IM Functional Weekend 31
Social networking
• A bit like Facebook, but all AIESECers can access it. Click “Networking” and “Add new contact” to find people.
• You can add as much info as you want to your profile, and make it visible to everyone or just friends.
November 24th-25th, 2007IM Functional Weekend 32
Things to do…
• Use the new system - have a look around and see what you can find!
• Look at the new social networking functionality and make new @ friends
• Add any content you think could be useful; just don’t forget to add keywords so the rest of the world can find it
• Check regularly for discussions in your LC, and contribute to them!