2018 Defined Contribution Calendar

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Deadline for Calendar Year Plans

Action/Form Name

Due Date

Delivered To

2018


Action/Form Name

Due Date

Delivered To

Participant Contributions (e.g., deferrals and loan repayments)

As soon as administratively possible but not to exceed 15 business days after the end of the month that the contributions were taken. Small plans should remit deferrals no later than the 7th business day following the day the contributions were taken

Trustee/Custodian

EACH PAY-PERIOD

4th Quarter Participant Statements

15-20 business days following the close of the calendar quarter

Participants

MID-JANUARY

Annual Return of Withheld

Federal Income Tax (Form 945)

1/31 IRS

JANUARY 31st

Distribution Reporting to Participants (Form 1099-R)

1/31 Participants

JANUARY 31st

Distribution Reporting to IRS (Form 1096)

2/28 IRS

FEBRUARY 28th

ADMIN CALENDAR FOR 401(K) PLANS



Action/Form Name

Due Date

Delivered To

Corrective Distributions for Failed ADP/ACP Tests without 10% Excise Tax (non EACAs); Certain EACAs may make the corrective distributions without penalty up to 6 months after the plan year-end

If test fails, correction by 2-1/2 months after plan year-end Affected highly compensated participants

MARCH 15th

Filing of S-Corporation / Partnership Tax Returns and Contribution Deadline for Deductibility (without extension) (Form 1120S and Form 1065 with Schedule K-1)

2-1/2 months after fiscal year-end IRS

MARCH 15th

Request for Automatic Extension for S-Corporation / Partnership Tax Returns (Form 7004) (extended to 9/17)

2-1/2 months after fiscal year-end IRS

MARCH 15th

Excise Taxes for Failure to Make Timely Correction of Failed ADP/ACP Test (Form 5330)

Last day of the 15th month after the plan year-end to which the excess contributions or excess aggregate contributions relate

IRS

MARCH 31st

Required Minimum Distributions Due for Participants whose first RMD is for last year

April 1st following the year the participant attains age 70-1/2 or retiring participants over 70 -1/2 under IRC Section 401(a)(9) and then December 31st thereafter

Participant

APRIL 1st

1st Quarter Participant Statements


Participants

MID-APRIL



Action/Form Name

Due Date

Delivered To

Corrective Distribution of 402 (g) (Excess Deferrals) from last year

4/15 of each calendar year Participants

APRIL 17th

Filing of Individual & C-Corporation Tax Returns without extension (see below) (Form 1040 & 1120)

15th day of 4th month after end of personal tax year (or next business day)

IRS

APRIL 17th

Request for Automatic Extension-Individual (to 10/17) and Partnership (to 9/15) Tax Returns (Form 4868 Individual Form 8736 Partnership)

15th day of 4th month after end of tax year (or next business day)

IRS

APRIL 17th

Corrective Distribution for EACA Plans covering all eligible employees that failed ADP/ ACP Tests without 10% Excise Tax

6 months after plan year-end Affected highly compensated participants

JUNE 30th

2nd Quarter Participant

Statements


Participants

MID-JULY

Summary of Material Modifications

210th day after end of plan year when modifications were adopted

Participants, Beneficiaries

JULY 29th



Action/Form Name

Due Date

Delivered To

Excise Taxes (on prohibited transactions) (Form 5330)

Last day of 7th month after the end of the tax year of the disqualified person

IRS

JULY 31st

Annual Report of Plan (with Schedules) (Form 5500 series)

Last day of the 7th month beginning after the end of the plan year (or as extended)

DOL

JULY 31st

Request for Automatic Extension-5500 Series (2 ½ months) (Form 5558)

Last day of the 7th month beginning after the end of the plan year (or as extended)

IRS

JULY 31st

Annual Registration Statement identifying Separated Participants with Deferred Vested Benefits (Form 8955- SSA)

Last day of the 7th month beginning after end of the plan year (or as extended)

IRS

JULY 31st

Extended Deadline for Filing of S-Corporation Tax Returns (and contribution deadline for deductibility) (Form 1120S)

Six months after original filing deadline IRS

SEPTEMBER 15th

Extended Deadline for Filing of Partnership Tax Return (and final contribution deadline for deductibility for Partnerships) (Form 1065 with Schedule K-1)

Six months after original filing deadline IRS

SEPTEMBER 15th



Action/Form Name

Due Date

Delivered To

Summary Annual Report Last day of 9th month beginning after the end of the plan year (or as extended)


SEPTEMBER 30

3rd Quarter Participant Statements


Participants

MID-OCTOBER

Amendment to Correct 410 (b)

Failure

9-1/2 months after end of the plan year Plan Files

OCTOBER 17th

Extended Deadline for Filing

Plan’s Annual Report (Form

5500)

2-1/2 months after original filing deadline (or next business day)

DOL

OCTOBER 17th

Extended Deadline for Annual Registration Statement Identifying Separated Participants with Deferred Vested Benefits (Form 8955-SSA)

2-1/2 months after original filing deadline (or next business day)

IRS

OCTOBER 17th

Extended Deadline for Filing of Individual Tax Return (and final contribution deadline for deductibility for Sole Proprietors and C-Corporations) (Form 1040 & 1120)

Six months after original due date (or next business day)

IRS

OCTOBER 17th



Action/Form Name

Due Date

Delivered To

Safe Harbor Notice for next year (includes QACA Notice & Contingent Notice for 3% safe harbor contribution, as applicable)

30-90 days prior to start of plan year using Safe Harbor design

Participants

November 30th

Supplemental Notice for this year if Plan issued “Maybe” Notice before the year and will be Safe Harbor for this plan year.

At least 30 days before the end of the plan year Participants

November 30th

Qualified Default Investment Alternative (QDIA) Notice for next year

At least 30 days before the beginning of the plan year Participants

November 30th

Auto Enrollment Notice for next year (ACA/EACA/QACA)

At least 30 days before the beginning of the plan year Participants

November 30th

Extended Deadline for the

Summary Annual Report

Two months after the extended deadline for filing the Form 5500


DECEMBER 17th

Prospective Amendment to Remove Safe Harbor Status

No later than the last day prior to the beginning of the applicable plan year

Plan Files

DECEMBER 31st



Action/Form Name

Due Date

Delivered To

Prospective Amendment to Add Automatic Enrollment to Plan (ACA/EACA/QACA)

No later than the last day prior to the beginning of the applicable plan year

Plan Files

DECEMBER 31st

Self-Correction of Significant Qualification Failures under Rev. Proc. 2016-51

Last day of 2nd plan year following plan year of failure (last day of 3rd plan year after ADP/ACP failure)

Plan Files

DECEMBER 31st

Required Minimum Distributions Due for Participants who have attained age 70-1/2 and either terminated employment or are greater than 5% owners of the company (attribution rules apply)

Last day of the calendar year. Participants who have attained age 70-1/2 this year and either terminated employment or are greater than 5% owners of the company (attribution rules apply) may delay their Required Minimum Distribution for this year until April 1st of next year.

Participants

DECEMBER 31st

Corrective Distribution for Failed ADP/ACP with 10% Excise Tax or QNEC Distribution

Last day of the plan year following the year of failure Participants or Trustee

DECEMBER 31st

Business

2018 Defined Contribution Calendar