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A Case Study
Showing how Western University Canada is utilizing Primavera P6
and Contract Manager to deliver Capital and Infrastructure Projects.
Session xxxxx
Presentation by:
Fred Janzen B.E.S PMP
Facilities Management
Western University
Capital Project Delivery Using Primavera
This presentation will :
1) Present background information on Western University
Canada projects.
2) Discuss how P6 is used to deliver projects.
3) Discuss how CM is used to deliver projects.
4) Discuss integration to ERP systems.
5) Illustrate how Western uses UPK to assist in the delivery
of projects.
6) Illustrate the reporting tools that Western uses.
7) Show Western’s Roadmap for Primavera evolution and
lessons learned.
Research Intensive University
• 35,000+ Students
• 3500+ Staff and Faculty
• Operating Budget - $555 M
• Research Budget - $208 M
• Located in London, Ontario, Canada
Western University Organization
Campus Facilities
Richard Ivey School of Business (under construction)
University College ca. 1920
Campus Geography
Main campus - 155
hectares/380 Acres
Land Holdings – 480
Hectares/1175 Acres
15 KM (9.5 Miles) Roadway
93 Buildings
9 Residences/ almost 5000
beds
Growing
• 200 – 300 capital & Infrastructure projects
• $10,000 to $3 Million
• Infrastructure, Classroom and Lab enhancements
• 10 – 15 medium projects
• $5 to $15 Million
• Renovations, Major Infrastructure
• 4 – 5 major projects
• $15 to $100 million
• New Building
• Major retrofit old buildings to new standards
• $150 to $300 million budget
Projects
Facilities Engineering Staff
Internal staff
• 20 Project coordinators, Managers and Engineers
• 100 Trades persons (includes 6 person project crew)
• 5 Design persons
•External
• 30 to 40 General contractors
• 20 to 35 Consultants and Architects
P6 Dashboards
P6 Dashboards
P6 Dashboards
P6 Dashboards
P6 Dashboards
P6 Enterprise Project Structure
P6 Enterprise Project Structure
P6 Scheduling
P6 Scheduling
P6 Scheduling
P6 Scheduling
Primavera Contract Manager
Facilities Management
CM Control Center
CM Western Control Center
Facilities Management
CM Workflow
Facilities Management
CM Workflow
CM Submittals
CM Submittals
CM Submittals
CM Submittals
CM Information
CM Daily Reports
CM Site Meetings
CM RFI's
CM Costs
CM Costs
CM Costs
CM Costs
Primavera Reports
Primavera and ERP
Primavera P6 P.S. Financials Primavera CM
Vendor Records One Time upload into
Implementation Project
Update manually
Purchase Order Purchase Order Input
P.O. or Contracts
Work flow Approval
Vouchers
Nightly Build
Payment Requisition
Input
Workflow Approval
Purchase Order
Changes
Change Order Input
Workflow Approval
Project WBS
Summary Cost Activity
Activity Expense Tab
GL Information
Project Level
Encumbered and Actuals
GL Information
Detailed Information
Cost Worksheet
Actuals
Voucher
Nightly Build
Invoice Input
Workflow Approval
EDI
XML File
Manual
Entry
XML
Flat File
EDI
XML File
DB
Link
XML
Flat File
DB
Link
UPK and Primavera
UPK and Primavera
Western's Roadmap
Projects
CM 14
PS –P6
PS –CM
UPK
New User
Training
Cost
Modules
Questions
