50 Productivity Hacks for Popular Small Business Tools

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  • F I F T YF O R P O P U L A R

    S M A L L B U S I N E S S T O O L S

    Productivity Hacks

    pretty much

  • SMALL BUSINESSPopular Tools

  • The Free, Flexible, andVisual way to organiseanything with anyone.

    Productivity Hacks

  • CALENDAR POWER UPGives you a monthly andweekly view of your cards,with iCalendar feed export.

    1.

    Find out how here click me

    http://blog.trello.com/introducing-power-ups-calendar-card-aging-and-more/

  • GET INSPIREDDon't like starting from

    scratch? Use these boardsfor inspiration!

    2.

    Enjoy another's creativity!

    http://blog.trello.com/introducing-power-ups-calendar-card-aging-and-more/

  • RECURRING TASKUse this hack for

    automating those tasksthat are never complete.

    3.

    Yeah automation! click me

    http://blog.trello.com/introducing-power-ups-calendar-card-aging-and-more/

  • FORMAT YOUR WAYNeed to emphasise text,or add your personal

    formatting to your cards?

    4.

    Your text needs formatting!

    http://blog.trello.com/introducing-power-ups-calendar-card-aging-and-more/

  • DRAG YO BOARDHave multiple lists andhate that little scroll bar

    on the bottom?

    5.

    Click background and drag!

  • RESOURCE BOARDGet to know everything todo with Trello by Trello

    themselves.

    6.

    Stay up to date!

    http://blog.trello.com/introducing-power-ups-calendar-card-aging-and-more/

  • KEYBOARD SHORTCUTSWant to save 1-2 sec ofeach task? Get well

    acquainted with these.

    7.

    alt - shift - YEAH! click me

    http://blog.trello.com/introducing-power-ups-calendar-card-aging-and-more/

  • EMAILS INTO CARDSNo more copying and

    pasting from emails. Nowsend and relax.

    8.

    Becoming more productive!

    http://blog.trello.com/introducing-power-ups-calendar-card-aging-and-more/

  • EXPORT TO EXCELTake a snapshot of yourproject's status without

    loosing any data.

    9.

    Exportatious! click me

    http://blog.trello.com/introducing-power-ups-calendar-card-aging-and-more/

  • CARD BY URLThis simple drag and drophack will bring over all theneeded info with less time.

    10.

    Drop it like it's hot!

    http://blog.trello.com/introducing-power-ups-calendar-card-aging-and-more/

  • CHROME APPSCheck out all the different

    Chrome Apps andExtensions available.

    I'm a Chrome Fan-boy!

    11.

    click me

    http://blog.trello.com/introducing-power-ups-calendar-card-aging-and-more/

  • Get email, cloud storage,collaboration tools andother business apps withGoogle Apps for Work.

    ProductivityHacks

    Apps for Work

  • VOICE TYPINGYou speak and Googletranscribes it. Brilliant.

    12.

    Only available on Chrome!

    http://blog.trello.com/introducing-power-ups-calendar-card-aging-and-more/

  • SAVE CUSTOM STYLESCreate and save your

    custom formatting stylesfor all your documents.

    13.

    You have the power! click me

    https://support.google.com/docs/answer/116338?hl=en

  • RESEARCH TOOLEasy to find the much

    needed information fromwithin your document.

    14.

    No more tabs!

    http://www.pcworld.com/article/2875953/google-apps/how-google-docs-research-tool-helps-you-find-manage-and-cite-data-easily.html

  • BUILD YOUR OWN MAPCreate a detailed map, addimportant addresses, and

    share with staff or customers.

    15.

    For easy directions! click me

    https://support.google.com/mymaps/answer/3024454?hl=en&ref_topic=3024924

  • BUILD YOUR OWN SITEGoogle Sites gives you thepower to build an intranet,wiki or a proper website.

    16.

    All with no line of code!

    https://apps.google.co.nz/intx/en/products/sites/

  • EMAIL COLLABORATORSHave important information tosend about a specific document.

    Email them instantly.

    17.

    Great little feature!

    https://productforums.google.com/forum/#!topic/drive/xHCk8L06b44

  • EMAIL A DOCUMENTFor those times you need to send

    a Google Doc file to thoselaggards without Google.

    18.

    You should tell them to upgrade as well!

    https://www.thegooru.com/how-to-email-a-google-doc-as-an-attachment/

  • KEYBOARD SHORTCUTSIt is said that knowing keyboardshortcuts is not only productive,

    but is super cool. Cmd+/

    19.

    Docs! Sheets! Slides!

    https://support.google.com/docs/answer/179738?hl=enhttps://www.thegooru.com/how-to-email-a-google-doc-as-an-attachment/https://support.google.com/docs/answer/181110?hl=en

  • AUTOMATIC SUBSTITUTIONHave you own shortcut you want

    to create? Try automaticsubstitution.

    20.

    Automatic Productivity! click me

    http://lifehacker.com/5692296/google-docs-can-automatically-fix-mistakes-and-substitute-text-from-shortcuts

  • EDIT MICROSOFT DOCStill collaborating withthose stuck in Microsoft?

    21.

    Must get!

    https://chrome.google.com/webstore/detail/office-editing-for-docs-s/gbkeegbaiigmenfmjfclcdgdpimamgkj?hl=en

  • TECHNICAL BONUSIf you are a power user and have sometechnical skills... Google App Scripts

    will blow you away.

    22.

    Technical Productivity!

    http://www.appcues.com/blog/15-hacks-to-make-you-more-productive-with-google-apps/

  • BEST ADD-ONSHave the power of third-partyadd ons to maximise yourGoogle Doc productivity.

    23.

    Add away! click me

    http://lifehacker.com/the-best-add-ons-for-google-drive-1541643206

  • Brings all yourcommunication together

    in one place.

    Productivity Hacks

  • CREATE A TO-DO LISTBest way to manage yourpersonal and team tasks is

    in the same place.

    24.

    /todo it! click me

    http://www.zlapps.com/todo

  • SET REMINDERSSend yourself or your team members a

    reminder for anything: importantmeetings, to-do items.

    25.

    Don't forget again!

    https://get.slack.help/hc/en-us/articles/208423427-Setting-reminders

  • WORD NOTIFICATIONGet notified for anyspecific word being

    mentioned.

    26.

    Never miss out! click me

    https://get.slack.help/hc/en-us/articles/201398467-Highlight-word-notifications

  • AUTOMATIC SLACKBOTTired of repeating yourself to

    common questions. Set up Slackbotto do the mundane answers.

    27.

    Go Slackbot!

    https://slack.com/signin?redir=%2Fcustomize%2Fslackbot

  • KEYBOARD SHORTCUTSBecome a slack ninja and stopwasting time with that mouse.

    28.

    Say yes to the keyboard!

    https://get.slack.help/hc/en-us/articles/201374536-Slack-keyboard-shortcuts

  • HIDE THE CHANNELSHave too many channels? Use thistrick to show only those specificchannels with a direct message.

    29.

    With great power! click me

    https://get.slack.help/hc/en-us/articles/212596808-Organizing-your-channels-and-direct-messages

  • CELEBRITY ENDORSEMENTMake work more fun. Get your

    favourite character involved in yourdiscussion.

    30.

    Alllllllrighty-then!

    https://get.slack.help/hc/en-us/articles/212596808-Organizing-your-channels-and-direct-messages

  • HUBOTThe tech-bot that can help to

    dramatically improve and reduceemployee efficiency

    31.

    Thanks Hubot! click me

    http://www.sitepoint.com/spice-up-your-slack-channel-with-hubot/

  • SHRUGGIESWho doesn't love a \_()_/. Can beused in all forms of situations ofconfusion and don't knows.

    32.

    Try it - /shrug

  • EMOJI POLLSEmoji reactions is the newest (andbest) way to collect votes. Use it forlunch, work or presidential polls.

    33.

    Get your emoji on!

    https://get.slack.help/hc/en-us/articles/206870317-Emoji-reactions

  • TEXT FORMATTINGFormat your messages to addemphasis, style and coolness.

    34.

    Format away! click me

    https://get.slack.help/hc/en-us/articles/202288908-Formatting-your-messages

  • EMAIL INTEGRATIONSkip your inbox and receive emails

    directly in Slack.

    35.

    Email to Slack!

    https://get.slack.help/hc/en-us/articles/206819278-Sending-emails-to-Slack

  • BOOT 'EM OUTHave someone constantlyannoying you or the team.

    Take some action.

    36.

    /kick @username

  • Online email marketingsolution to manage

    subscribers, send emails,and track results.

    ProductivityHacks

  • FREQUENCY GROUPUtilise the power of segments tooffer your subscribers different

    newsletter frequencies.

    37.

    I want it at my time!click me

    http://mailchimp.com/features/segmentation-and-groups/

  • UNSUBSCRIBE SCRIBEPersonalise your unsubscribe textand page. Delete the unsubscribe

    email - you don't need it.

    38.

    Handy tip!

    http://kb.mailchimp.com/lists/signup-forms/add-or-remove-unsubscribe-reason-survey

  • HIDDEN GROUP FIELDSYour secret way to segment your

    subscribers without them knowing.

    39.

    Learn the secrets! click me

    http://kb.mailchimp.com/lists/signup-forms/add-hidden-fields-to-a-signup-form

  • INTEGRATIONSEasily sync your data, import

    content from other sources, andmore.

    40.

    Work your way!

    https://connect.mailchimp.com/

  • CONNECT TO CRMConnecting your CRM with

    Mailchimp gives you the power ofdata with targeted communication.

    41.

    Connecting!

    http://mailchimp.com/canhaz/crm/

  • AUTOMATIONThe biggest productivity power ofemail marketing is automation.

    42.

    It's hip to be a square! click me

    http://kb.mailchimp.com/automation/about