A complete conference management solutions

WE BELIEVE TO MAKE THE IMPOSSIBLE, POSSIBLE


About US

Pax events has been providing complete event planning services since 1996 and specializes in creating customized Events for different profession worldwide.

We has organized over 5000 events and has served some of the most influential professional societies and leading Entrepreneurs

Pax events experience in planning some of the most complex national meetings uniquely positions us to provide the appropriate perspective and skills to ensure outstanding meetings.


THE COMPANY POTENTIAL / CAPABILITY


Our Strengths

Highly experienced & innovative event management staff.

Marketing professionals.

Strategic & creative planners.

One window solutions.

In-house designing

In-house fabrication facility.

Own heavy / light motor vehicles for transportation with national permit


Team & Skill set

Communication professionals

Brand strategists

Event planners

Designers

PR coordinators

Event managers with experience and expertise in the field


Reputation in event management

Good rapport with Govt. organizations / departments and other organizations

PAX Events Private Limited has a distinctive reputation with Govt. organizations / departments based on their experiences in dealing with our company and/or by what they have heard about us from others.

Our company is well regarded by our main clients; they will prefer to deal with us prior to others.


Worked with large stature organizations & PSU’s

Indian Navy-Southern Naval Command since 2007.

Department of Animal Husbandry, Govt. of Kerala.

KEPCO.

The Ministry of Overseas Indian Affairs

State Council for Science, technology and Environment

Kerala state financial corporation

Global organisation of people Indian origin(GOPIO)

NORKA Roots

Muthoot Fincorp Ltd

Indian Oil Corporation

Kerala Agriculture University

Coconut Development Board


SCOPE OF SERVICES

Site Selection and Contract Negotiation

We assists in the identification of potential venues that will fulfill meeting requirements.

We give consideration to the adequacy of meeting space, quality and amenities of the venue, Hotel rooms, catering requirements, convenience of travel, and cost.

Prior to executing a final contract, we perform site inspections

at the top venues to ensure that they meet all of the program requirements.

Pax event is skilled at contract negotiations. We understand real market values versus first quotation pricing. We ensure that the most value for the Rupees is being received without jeopardizing service.

We also ensure that all of the common, and not so common, contract elements that are in the best interests of meeting requirements and attendees are in place.


SCOPE OF SERVICESRecord Keeping

We maintains a complete record of all agreements, contracts, emails and other specifications discussed and agreed to in the organization of the meeting.

We maintain detailed financial records regarding all aspects of each meeting

Administrative Management

Pax functions as the central office for all aspects of the meetings.

We can provide the primary location for most correspondence including

postal address, phone, fax and email.

We assume responsibility to respond to all inquiries from attendees, exhibitors, Sponsors, vendors or others as needed.


SCOPE OF SERVICES

Meeting Committee Participation

As “Operations Central,” Pax Event’s staff participates as appropriate with all meeting related committees. We ensure that the relevant committees are kept current with all aspects of the planning and financial details of the meeting.

We organize and participate in conference calls as required throughout the planning of the meeting.

When required, Paxiance is also available to meet, in person, for committee meetings.


SCOPE OF SERVICES

Registration Services

Pax manages all pre-meeting and on-site registration services through an

online system. Registration services include:

• Confirmations

• Payment receipts

• Proof of attendance

• Visa letters for international travel

Pax utilizes a specialized meeting planning software system, which provides

detailed records of each individual registrant and functions as the overall database for meeting registration. Multiple fee categories are tracked as well as segregation of Conference personnel, guests, corporate representatives, and any other necessary designations.

We are able to provide a variety of status reports relating to registration at any

point in time.


SCOPE OF SERVICES

Vendor Coordination and Management

Pax has met a vast array of challenges in planning, managing and executing a meeting. We understand the importance of amazing high quality vendors that will contribute to the meeting’s success.

Pax coordinates and manages outside vendors including, but not limited to:

• Audio-visual • Graphic design • Tradeshow

• man power • Food and beverage • Entertainment

• Photography • Printing • Translation services

• Transportation • Security • Customs service


SCOPE OF SERVICES

Vendor Coordination and Management

Where appropriate, Pax obtains multiple bids and provides recommendations

to the client prior to contracting with any vendor.

Pax has developed long-term relationships with several key vendors including:

independent show producer and technical director; graphic designers and web

developer.

Our independent show producer and technical director manage every

technical element of the meetings. They have an extensive network of audio-visual

staging companies and top technicians. They ensure that the right equipment and

labor are ordered for the event’s requirements, and then manage the entire production

throughout the meeting.

Our graphic designers have a long history of working Experience. From

promotion to web presence to bold and inviting meeting materials, they develop coordinated graphic programs dedicated to enriching the meeting experience.


SCOPE OF SERVICESVenue Management

We provides the following services:

• Coordinate and manage all aspects of meeting and convention space requirements

• Continually manage the usage of the Hotel rooms and monitor the

calendar for attrition and cancellation thresholds

• Mediate participant and exhibitor needs required from the facility

• Provide food and beverage vendors with up-to-date estimates of anticipated

attendance for each function


SCOPE OF SERVICES• Online Services and Social Media

Pax creates customized websites, apps and Face book profiles to facilitate:

• Abstract collection

• Meeting registration

• Hotel reservations

• Publicity of meeting details

• And other elements as required

Marketing, Branding and Promotion

Pax promotes conferences/Events/Expos in a variety of ways, including:

• Creating effective branding strategy through logo development, brochures,

advertisements, signage, etc.

• Securing mailing lists and coordinating mailings

• Advertising

• Creating an online presence


SCOPE OF SERVICES

Exhibitor and Commercial Supporter Management

Pax manages all aspects involving exhibitors and commercial supporters:

Assist with establishing levels of support

Design and distribute exhibitor prospectus

Collect fees and manage all pre- and post-conference communication with

designated company contact

Evaluate proposals and negotiate contracts with tradeshow vendors

Develop ideas for promotional items to best showcase the meeting

and its industry supporters

Create exhibition hall guide

SCOPE OF SERVICES

Exhibitor and Commercial Supporter Management

Our Clients speak highly of our efficiency, attention to detail,

understanding of logistics, and high degree of professionalism. Year after year, they

tell us that supporting a Pax-planned meeting gives them a greater return on

their investment.

We have extensive experience in the design and management of exhibition space.

Throughout the planning process and on-site, we coordinate and oversee all aspects

of the exhibit hall. We manage the process from the actual construction of an exhibit

hall, to arranging for shipping and receiving, electrical power, security and cleaning

services, and all of the other “nuts and bolts” services involved in the seamless

execution of a trade show.


SCOPE OF SERVICESFinancial Management and Reporting

Pax maintains a complete set of records regarding the financial aspects of each meeting.

We prepare and continually update the budgets to reflect the anticipated revenue from registration fees as well as from exhibitors and Sponsors.

Contractual expenses and estimates are incorporated into the budgeting process as appropriate.

Invoices are reviewed and approved for payment. Pax maintains a record of

all expenses paid relating to the meetings, whether paid by Pax or directly by

the client.

Pax provides periodic financial reports, as required, throughout the

planning and execution of the meetings.


SCOPE OF SERVICES

Social Programs

Social events play an integral role in the overall success of Events

Pax is skilled in planning memorable social events and guest tours on anybudget.

These include:

Welcome receptions

Faculty dinners

Gala dinners

Sporting events

Team building events

City tours


SCOPE OF SERVICES

On-Site Meeting Coordination

Pax oversees all aspects of on-site meeting management:

• Arrive at venue in advance of meeting to ensure arrangements are secured

• Coordinate conference staff

• Set up and manage registration

• Supervise exhibit hall

• Manage vendors

• Coordinate food and beverage

• Ensure all lodging requirements are met

Post Meeting Services

Pax ships all remaining meeting materials to a designated location, completes

a post-meeting venue and vendor evaluation.

We review vendor invoices for accuracy and submit for payment. Upon request, we conduct a post-meeting survey of attendees.

We also provides recommendations for future meetings.


Testimonials


Major Events ,Conferences and Exhibitions

We have organized around 700 events in last three years and some of the main events are: -

Kerala science congress for 4 days at Trivandrum for 1500

delegates in February 2013

KSSEDM State Level launch for Kerala Financial Corporation

NRK conference for NORKA Roots at Bangalore

National Livestock show- exhibition 2010 conducted by Department of Animal Husbandry, Govt. of Kerala.

The biggest & most celebrated NAVY QUEEN & Navy ball for 3 consecutive years.

Launch of Pension plan for NRIs by Ministry of overseas Indian affairs, New Delhi


Major Events ,Conferences and Exhibitions

AIDC Summit 2012 for AIDC Technology Association of India

Annual sales congress 2011 for Muthoot Fincorp Ltd

Annual business meet 2011 for TAFE Power Source

Kids Planet - India’s first kids expo, games, activities & entertainment event at Marine Drive, Cochin in 2010.

Three hundred plus technical presentations for Metcon Steels Ltd

Annual sales conference for HDFC Life

Retailers Meet for JTI at Malappuram, Calicut, Trivandrum & Mangalore

Dealer meets for Greenply Industries Ltd at zuri, kumarakom

Onam celebration with dealers for Ramco Cements

Celebration programme of Eicher Motors in Goa







Event management work in and around India

PAX Events has grown over the last 17 years to make niche by consistently providing unique solutions to overseas and domestic clients as reliable partner to host and execute their events in India.

Be it global conference, employee meet, product launch, exhibition, dealers meet that has to be hosted in the colourful land of India.

Our creativity and competitive edge have no limitations.


Tie up with agencies / overseas

Acknowledging our efforts some Social service organizations, large size organization and other Event Management Companies outside the state have made strategic tie-ups with our Company.

Going hand in hand with these organizations gives us the extra edge of policy standpoints and industry trends.


Awards and Recognitions

We are a service company and we are here to help you to create an event or occasion ever memorable. In recognition of this we have received many awards in few touching words of gladness and satisfaction across the full range of services we provided yet.

We received the Award from Department of Animal Husbandry, Govt. of Kerala for the best theme pavilion.

We received the Award from AIDC for the Smooth Execution of their National Summit.


Pax Events Private Limited G168,PanampillyNagar,Cochin-36 E-mail:

[email protected] :+91 484

2322527,2315541,4011227,4022502


mailto:[email protected]


Business

A complete conference management solutions