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GTA Board of Directors
September 11, 2008
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Agenda
• Financial Update
• Organizational Update
• State Portal
• Enterprise Governance and Technology Planning
• Security
• IT Outsourcing Update (g@IT 2010)
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GTA’s FY 2009 BudgetFY 09 FY 09
FY 09 Budget AmendedAOB Adjustments Budget
REVENUES Appropriated Funds -$ -$ -$ Computer Services Revenues 53,000,000$ 4,000,000$ 57,000,000$ Telecommunications Services Revenues 60,000,000$ 3,400,000$ 63,400,000$ Revenues from Sales of Data and Web Development 38,551,000$ (460,000)$ 38,091,000$ Revenues from Use of Prior Year Funds 813,890$ -$ -$ TOTAL REVENUES 152,364,890$ 6,940,000$ 158,491,000$
EXPENSES Personal Services 46,605,190$ (5,523,857)$ 41,081,333$ Regular Operating 4,134,929$ 74,469$ 4,209,398$ Motor Vehicle Purchases 50,000$ (50,000)$ -$ Equipment 3,721,150$ (364,258)$ 3,356,892$ Computer Charges 28,885,505$ 2,461,800$ 31,347,305$ Real Estate Rentals 6,482,044$ (660,278)$ 5,821,766$ Telecommunications 49,188,162$ 861,824$ 50,049,986$ Contracts 10,430,967$ 2,362,072$ 12,793,039$ Transfers 2,866,943$ 204,953$ 3,071,896$ Grants -$ TOTAL EXPENSES 152,364,890$ (633,275)$ 151,731,615$
POSI TI ONS 548 (38) 510
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GTA’s Financial Situation
$125,000,000
$150,000,000
$175,000,000
$200,000,000
$225,000,000
FY 04 FY 05 FY 06 FY 07 FY 08
Revenues
Expenses
FY2004 FY2005 FY2006 FY2007 FY2008 FY2008Actuals Actuals Actuals Actuals Projected 04/30/08 Actuals
Revenues
Computer 64,859,244$ 70,705,041$ 51,614,275$ 60,996,669$ 58,328,661$ 58,624,261$ Telecom 106,390,164$ 105,409,384$ 95,713,509$ 82,754,344$ 70,888,043$ 72,432,796$ Data Sales 27,619,836$ 28,131,501$ 29,809,150$ 29,721,771$ 33,895,470$ 34,872,617$
Total Revenues 198,869,244$ 204,245,926$ 177,136,934$ 173,472,784$ 163,112,174$ 165,929,674$
Operating Expenses 196,487,920$ 192,540,398$ 175,476,026$ 182,626,755$ 159,872,021$ 157,845,848$
Total Operating Surplus/Deficit 2,381,324$ 11,705,528$ 1,660,908$ (9,153,971)$ 3,240,153$ 8,083,826$
Nonoperating Income 22,030,923$ 20,390,389$ 3,385,422$ 10,427,006$ 5,021,827$ 4,584,397$ Nonoperating Expense 21,487,558$ 15,972,967$ 9,133,843$ 2,964,285$ 4,238,260$ 3,920,132$ Transition Costs 4,152,486$ 4,773,082$
Net Income/(Loss) 2,924,689$ 16,122,950$ (4,087,513)$ (1,691,250)$ (128,766)$ 3,975,009$
Note: FY 2007 Computer Revenue contains a one-time payment of $5 million from DHR for the purchase of Oracle Licenses.
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Organizational Update
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Building Our SMO
• Core staff in place September 1▪ 7 top-level leadership positions▪ 11 other appointed positions
• Recruitment for 32 other positions began July 18
• Reviewing resumes, interviewing and filling positions through October
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HR Functions Transferred to SPA
• Effective July 1
• Further reduced GTA’s administrative overhead
• SPA responsible for day-to-day transactions
• GTA sets strategy and policies
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State Portal
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Timeline for Portal Outsourcing
Issued Request for Qualified Contractors: May 19
Announced qualifying contractors: June 13
Issued RFP: July 28, 2008
• Proposals due: September 12, 2008
• Evaluate proposals: September − October 2008
• Sign contract: November 2008
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Georgia.gov Now Among Nation’s Best
• Ranks No. 2 in 2008 e-government study by Brookings Institution (formerly Brown University)
• Up from 13 in 2007 and 38 in 2006
• Affirms Governor’s goal of making Georgia the nation’s best-managed state
• Portal usage continues to grow▪ 1.18 million users, 44.7 million page views in 2006
▪ 1.5 million users, 51 million page views in 2007
▪ 2.1 million users, 60 million page views projected for 2008
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Enterprise Governance
and Technology Planning
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Policies, Standards and Guidelines
• Streamlined the PSG issuance process using existing industry or federal standards and guidelines
• Standards are issued with a 6-month forward effective date to allow for agency impact analysis
• Standards and guidelines apply to all aspects of IT in state government
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Policies and Standards: OCGA 50-25-4(a)
“The authority shall have the following powers:
• (10) to set technology policy for all agencies except those under the authority, direction or control of the General Assembly or statewide elected officials other than the Governor;
• (18) to coordinate with agencies, the legislative and judicial branches of government, and the Board of Regents of the University System of Georgia, regarding technology policy;
• (21) to establish technology security standards and services to be used by all agencies;
• (24) to expand and establish policies necessary to ensure the legal authority and integrity of electronic documents;”
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Standards Published to Date
• Strategic Planning for IT
• Project Financial Management
• Technology Project Management
• Technology Review Standard
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Guidelines Published to Date
• Project Management Glossary
• Project Financial Management
• Technology Project Management
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Policies, Standards and GuidelinesUnder Development
• 18 in Program Management, including▪ Program Management
▪ Portfolio Management
▪ Risk
▪ Independent Validation and Verification
• 7 in Service Delivery, including▪ Operations Change Management
▪ Operations Capacity Management
▪ Incident Management
▪ Release Management
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Board Action Requested
Technology Management Policy
• Management of IT operations will be ITIL-based
• Why Information Technology Infrastructure Library?▪ ITIL provides a framework on which to base standards,
guidelines, procedures and processes in support of IT service delivery organizations
▪ ITIL is an internationally recognized reference library
▪ Gartner recommends the use of the ITIL framework as a reference for IT service delivery standards
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Security Update
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• 109 of 113 state agencies filed annual status reports
• Reports received from all three branches of government
• Statewide report due October 31▪ Will include new initiatives to improve risk posture for agencies
• Improving risk assessment program based on lessons learned
• 30 state organizations using GTA’s business continuity planning tools and services▪ More considering them
Agency Information Security Reports
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IT Outsourcing Update (g@IT 2010)
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Timeline: We Continue On Schedule
Developed requirements, RFQC, RFPs: January - March 2008
Released RFQC: March 2008
Announced qualifying bidders: April 7
Released RFPs: April 21
Received Managed Network Services responses: June 12
Received Infrastructure Services responses: June 26
• Sign MNS contract: October 17
• Sign Infrastructure Services contract: November 7
• Transition to external service providers: November 2008 - March 2009
• Technology transformation: November 2008 and beyond
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How Is GTA Helping Agencies Prepare?
• Leading an “Interoperability Project”▪ Develop individual plans to integrate agency
processes with SMO and service providers▪ Evaluate top 3 integration points▪ Recommend approach for agencies to prepare▪ Offer process templates▪ Suggest GTA support models
• Establishing enterprise standards
• Training▪ Technology management through service levels▪ Forecasting and demand management▪ Processes
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Board’s Role in State Transformation
• Oversight of state’s technology transformation
• Adoption of IT policies▪ State’s new security policies
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