BottomLineStat March

BottomLineStat March 2012 Reporting Period

www.nola.gov/opa 1

http://www.nola.gov/opa

BottomLineStat

Section 1: Budget Review

• Parks and Parkways • Public Works

Section 2: Revenue Analysis

• Parking Enforcement Collections • Photo Safety Collections • EMS Collections • Sales Taxes and Occupational License Revenues / Collections • Sanitation Fees Revenues / Collections

2

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Budget Review

3

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Budget Control and Cost Containment Efforts

Note: Analysis performed by the Service and Innovation Team with data obtained from the Great Plains System as of 4.9.2012. Overtime data was adjusted to take in consideration seasonal factors.

4

Parks and Parkways Payroll Analysis Summary

Category YTD Expenditures

(4.9.2012)

Projected Charge

per Period

Expected Additional

Expenditures (Status Quo)

2012 Projected

Expenditures

2012 Budgeted

Amount Surplus/ Deficit

Salaries and Benefits 1,375,171 213,254 4,162,182 5,537,352

Overtime 25,178 2,697 51,246 76,424

Term Leave 156 156 3,124 3,280

Total 1,400,505 216,107 4,216,552 5,617,056 5,196,398 (420,658)

A B (B-A)

Source: Service and Innovation and Budget Office 4.9.2012

Parks and Parkways

Plan to Address Projected $420K Budget Shortfall in Personnel

Services: Summary: Parks and Parkways current projected budget deficit is primarily

due to costs incurred by the operations of the Barthomolew Golf Course in

Pontchartrain Park.

Action : The administration is currently working with the City Council to

secure revenues from the golf course to an account dedicated for

expenditures incurred to operate the course.

These funds will be used to reimburse Parks and Parkways and should be

sufficient to cover any overages in expenditures relative to the 2012 adopted

budget


Source: Parks and Parkways 4.25.2012

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Note: Analysis performed by the Service and Innovation Team with data obtained from the Great Plains System as of 4.9.2012. Overtime data was adjusted to take in consideration seasonal factors.

6

Public Works

Category YTD

Expenditures

(4.9.2012)

Projected Charge

per Period

Expected Additional

Expenditures (Status Quo)

2012 Projected

Expenditures

2012 Budgeted

Amount Surplus/ Deficit

Salaries and Benefits 1,542,805 232,547 4,534,653.79 6,077,459

Overtime 206,791 17,521 292,861.54 499,653

Term Leave 5,801 1,163 22,106.00 27,907

Total 1,755,398 251,231 4,849,621 6,605,019 6,557,019 (48,000)

A B (B-A)

Source: Service and Innovation and Budget Office 4.9.2012

DPW

Recovery Plan to Address Projected $48K Budget Shortfall in Personnel

Services:

Action #1: Continue to monitor personnel expenditures on a monthly basis.

Action #2: Reduce overtime expenditures by 10-15% as compared to

projections for the rest of the year.

Result: Will reduce forecasted overtime labor by approx $48K over the

course of the rest of the year.

Impacts: Will reduce level of PCO and tow truck (overtime labor) support to

special events to meet personnel budget. Will look at reducing operational

hours of tow lot. (Jazz Fest support will not be impacted, but all remaining

special events will.)

Will also look at additional measures to reduce budget shortfall.


Source: Public Works 4.25.2012

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Revenue Analysis

8

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Enforcement Strategy Target 2012 YTD ActualParking Tickets 328,694 95,669

Boots 3,195 1,924

Tows 10,190 4,146

Parking Meter Fines, $10M

2%

Towing and Booting $1.6M

0%

Total Other Streams $484M

98%

Parking Enforcement Revenues 2% Adopted Budget GF Revenues for 2012

Source: Adopted Budget 2012 9

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Parking Enforcement Revenues

Source: DPW Parking Division 4.17.2012 10

30,614

70,323

95,669

26,723

65,870

91,201

0

20,000

40,000

60,000

80,000

100,000

120,000

Jan Feb Mar

YTD 2012 Tickets Issued Are Higher than Projected by 5%

YTD Actual 2012

Forecast YTD 2012

$0.77 $1.09 $1.35 $1.45 $1.19

$2.55

$4.00

$0.74

$1.51 $2.61

$0.0

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

$3.5

$4.0

$4.5

Jan Feb Mar

Mill

ion

s

YTD 2012 Tickets Revenue is Higher than Prior Year by 53%

Monthly Collections 2011


YTD Collections 2012


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Parking Enforcement Revenues

Source: DPW Parking Division 4.17.2012 11

414

1,143

1,924

216 489

757

-

1,000

2,000

3,000

Jan Feb Mar

YTD 2012 Boots Issued Are Higher than Projected by 154%

YTD Actual 2012Forecast YTD 2012

1,458

2,938

4,146

804 1,866

3,031

0

2000

4000

6000

Jan Feb Mar

YTD 2012 Tows Issued Are Higher than Projected by 37%

YTD Actual 2012

Forecast YTD 2012

$0.14 $0.19 $0.27 $0.23 $0.24

$0.51

$0.74

$0.09

$0.24

$0.42

$0.0

$0.2

$0.4

$0.6

$0.8

Jan Feb Mar

Mill

ion

s YTD 2012 Tows and Boots Collections Are Higher than Prior Year by 75%





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Red Light Cameras

$19M 4%

Total Other Streams $478M

96%

Photo Safety Management 4% Adopted Budget GF Revenues for 2012

Management Controls Target 2012 YTD Actual

Reduce Inoperable Flashers 21,000 8,245

Reduce Tickets that Exceed Enforceable Date - 431


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Photo Safety

Source: DPW Photo Safety Division 4.17.2012 13

1.62 1.53

1.08 0.94

$1.53

$3.15

$4.68

$1.62

$2.70

$3.63

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

5.0

January February March

Mill

ion

s

YTD Photo Safety Collections 2012 Vs. 2011

Monthly 2011

Monthly 2012

YTD 2011

YTD 2012

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Photo Safety Citations

Source: DPW Photo Safety Division 4.16.2012 14

221 287

1,604

0

500

1000

1500

2000

January February March

Outside Enforcement Time Exceptions

21,250 18,018

9,030

18,582

27,208 23,500 24,771 27,069

23,874 24,551 23,432 20,453 19,375 21,784

4,795

- -

-

-

- - -

- - - -

- - -

15,401

12,216

10,533

38,508

32,149 22,451

9,290 8,997

26,719

14,185 14,741 12,740

12,051 13,905 14,785 17,600

33,466

28,551

47,538

50,731 49,659

32,790 33,768

53,788

38,059 39,292 36,172

32,504 33,280

36,569 37,796

-

10,000

20,000

30,000

40,000

50,000

60,000

January February March April May June July August September October November December January February March

2011 2012

Detail of Monthly Exceptions and Citations Issued Total Exceptions

In Queue

Citations Issued

un

it

2011 2012

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Photo Safety Flashers Exceptions for School Zones

Source: ATS 4.18.2012

* This number only includes a partial portion of the population processed for the month of March. This suggest that a larger number of flasher exceptions may result once the entire population is processed

15

2,405

6,675

10,221 11,062

58 4

16,278

5,748 5,478 4,403 4,334 5,281 5,452

2,811*

-

5,000

10,000

15,000

20,000

Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

2012

Monthly Exceptions Issued for Flashers Inoperable During School Zone Enforceable Time

2012 2011

2011

2011

December January February March

NO49 EB ST CHARLES AVE @ CADIZ ST 92% 92% 63% 67%

NO50 WB ST CHARLES AVE @ JENA ST 92% 90% 69% 2%

NO51 NB READ BLVD @ HAMMOND ST 83% 63% 15% 31%

NO56 SB FRANKLIN AVE @ WISTERIA ST N/A 81% 64% 18%

NO57 EB BIENVILLE ST @ N ST PATRICK ST N/A 78% 38% 3%

NO58 WB BIENVILLE ST @ N. OLYMIPA ST 90% 80% 71% 43%

NO104 EB DWYER RD @ MILLER MCCOY ACADEMY 74%

NO118 SB JACKSON AVE @ LAUREL ELEMENTARY 16%

Location

Flashers Exception / Events 2012

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Health Fees EMS

$11,M , 2%

Total Other Streams, $485M

98%

EMS Revenues 2% Adopted Budget GF Revenues for 2012

Collection Efforts Target 2012 YTD Actual

Percentage of Selfpay Accounts in Payment Plan Target Needed 3%

Collection Efforts Target Needed


BottomLineStat

EMS Collections

Source: EMS and ACS 4.21.2012 17

$0.71

$0.60

$1.00

$0.60 $0.66 $0.71

$1.31

$2.31

$0.43

$1.04

$1.69

$-

$0.50

$1.00

$1.50

$2.00

$2.50

Jan Feb Mar

Mill

ion

s EMS: YTD Collections for All Payer Types as March 31,2012 is 27% lower than 2011

2011 Monthly Revenue


2011 CumulativeCollections


$40,984 $40,112 $95,620

$40,984

$81,096

$176,716

$0

$50,000

$100,000

$150,000

$200,000

Jan Feb Mar

EMS: YTD Detail Revenue as of March 31, 2012 Reached $176K



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EMS Collections Efforts

Source: EMS and ACS 4.21.2012 18

* 2012 data does not include an entire payment cycle (less than one year since transport occurred).

Medicare Total Transports Total No Pay Total Pd % Unpaid

2009 4,707 2,136 2,571 45%

2010 5,029 2,247 2,782 45%

2011 5,021 2,406 2,615 48%

2012 1,126 671 455 60%*

Medicaid Total Transports Total No Pay Total Pd % Unpaid

2009 5,357 489 4,868 9%

2010 7,556 533 7,023 7%

2011 7,202 507 6,695 7%

2012 1,096 411 685 38%*

Private Insurance Total Transports Total No Pay Total Pd % Unpaid

2009 4,283 590 3,693 14%

2010 4,806 526 4,280 11%

2011 4,917 953 3,964 19%

2012 577 391 186 68%*

Self Pay Total Transports Total No Pay Total Pd % Unpaid

2009 9,313 8,911 402 95.7%

2010 7,767 7,157 610 92.1%

2011 10,713 10,428 285 97.3%

2012 5,122 5,108 14 99.7%*

Total Transports by Payer Class and Percentage Unpaid Across Years

Total Transports for Frequent Flyers and Percentage Unpaid Across Years (Patients with 3 or More Transports in a Year)

Frequent Flyers Total Transports Total No Pay Total Pd % Unpaid

All Payer Classes 8,116 3,997 4,119 49%


All Payer Classes 9,337 5,316 4,021 57%


All Payer Classes 1,516 1,282 234 85%*

2010

2011

2012

BottomLineStat 19

360 320

147 145

507 465

0

100

200

300

400

500

600

February 2012 March 2012

Defaulted

Current

42 Less Accounts in the Payment Plan Compared to February (Currently 3% of Self Pay Accounts)

$104,733 $65,497 $62,608 $67,109 $79,037 $80,888 $68,948 $66,479 $59,420 $54,701 $42,682 $64,479 $72,347 $54,941 $55,726

2.81

0.71 1.02

3.26

2.25 1.92 2.10

2.41

1.53 1.86

2.11 1.51

2.06 2.29

1.87

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

0

0.5

1

1.5

2

2.5

3

3.5

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Tho

usa

nd

s

Self Pay Revenue

Number of Calls

Un

its #

Self Pay Revenue vs Number of Calls by Collection Agency per Month

2011 2012

Payer Class New Orleans Houston Baltimore Philadelphia DeKalb, GA

Medicare 15.48% 22.41% 18.39% 30.64% 19.97%

Medicaid 14.46% 16.67% 7.32% 11.08% 10.82%

Private Insurance 14.70% 17.48% 12.07% 35.66% 17.59%

Self-Pay 55.36% 43.44% 62.22% 22.62% 51.62%

Payer Mix Comparison

Source: EMS and ACS 4.21.2012

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Sales Taxes and Occupational Licenses Revenues Sales Taxes : 33% of Adopted Budget GF Revenues for 2012

Occupational License : 2% Adopted Budget GF Revenues for 2012

Collection Efforts Target 2012 YTD ActualSales Tax Audits 105 13

Delinquency Mailings 18,000 On Hold

Field Visits / Contacts 15,400 4,445

Sales Taxes (Retail) $ 142 M

28%

Vehicle (Sales Use) $ 8M 2%

Hotel / Motel (Sales+ Use)

$13 M 3%

Occup Lic. $9,344

2%

Total Other Streams

324M 65%


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Sales Tax (Retail Only)

Source: Bureau of Revenue and Bureau of Accounting 4.7.2012 and 4.24.2012

21

$10.07 $10.66 $12.15 $11.00 $11.38

$23.15

$34.53

$11.50

$21.57

$32.23

05

10152025303540

Jan Feb Mar

Mill

ion

s Collections: General Sales Taxes (excluding Vehicle and Hotel/Motel) Collected as of March 31,2012 are up $2.3M vs. 2011

Monthly 2011 Monthly 2012

YTD 2012 YTD 2011

$21.56 $21.95

0

5

10

15

20

25

30

35

40

2.29.2012

Mill

ion

s Revenues: General Sales Taxes (excluding Vehicle and Hotel/Motel) as of February 29,2012 are $400K Higher

Than Projected (un-audited) YTD Adjuste Forecast

YTD Actual

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Hotel / Motel Sales Taxes

22

$0.83 $1.04 $0.85 $1.19 $1.40

$2.04

$3.44

$0.77

$1.59

$2.64

0.00.51.01.52.02.53.03.54.0

Jan Feb Mar

Mill

ion

s Collections: Hotel/Motel Sales Taxes Collected as of March 31,2012 are up by 30% vs. 2011


YTD 2012 YTD 2011


$2.06 $2.56

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

5.0

2.29.2012

Mill

ion

s

Revenues: Hotel/Motel Taxes as of February 29,2012 500K Higher than Projected (un-audited)

YTD Forecast

YTD Actual

BottomLineStat

Vehicle Sales Taxes

23

$0.74 $0.66 $0.66 $0.76 $0.69

$1.42

$2.11

$0.67

$1.40

$2.07

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

Jan Feb Mar

Mill

ion

s Collections: Vehicle Sales Taxes Collected as of March 31, 2012 are up 2.1% vs. 2011


YTD 2012 YTD 2011


$1.35 $1.45

$0.0

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

2.29.2012

Mill

ion

s

Revenues: Motor Vehicle Taxes as of February 29,2012 Higher than Projected by 100K (un-audited)

YTD Forecast

YTD Actual

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Occupational Licenses

24 Source: Bureau of Revenue and Bureau of Accounting 4.7.2012 and 4.24.2012

$1.4

$3.6

$2.1

$1.5

$3.4 $2.5

$4.96

$7.45

$5.01

$7.07

0

1

2

3

4

5

6

7

8

Jan Feb Mar

Mill

ion

s Revenues / Collections : Occupational Licenses Revenue as of March 31,2012 are up by 5.3% vs. 2011


YTD 2012 YTD 2011

BottomLineStat 25

1 3 6 9 11 14 17 22 22 23 28 28

7 7 12 1

6 8 8 13

24 24 25 27 29

30 31

1 1 1

$0.11

$0.20

$0.35 $0.39

$0.47 $0.54

$0.78

$1.13 $1.14

$1.34

$1.88

$2.08

$0.12 $0.12 $0.12

-

50

100

150

200

250

300

$0.00

$0.20

$0.40

$0.60

$0.80

$1.00

$1.20

$1.40

$1.60

$1.80

$2.00

$2.20

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Mill

ion

s

# Audits to Enforcement

# Audits Paid /Closed

$ Audits Closed / Sent Enforcement

Un

its

2011 2012

105 Audits Target 2012

Bureau of Revenue Enforcement (Continue) 13 Audits Completed as of March 31,2012 (Yearly Target 110)

Source: Bureau of Revenue 4.19.2012

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Bureau of Revenue Enforcement (Continue)

26

1,200 2,400

3,600

1,110

2,569

4,445

-

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

Jan Feb Mar

YTD TargetContacts / Field Visits

YTD Contacts / Field Visits

YTD Contacts / Field Visits Over Target by 23% (# Contacts / Field Visits Yearly Target 15,400)

Source: Bureau of Revenue 4.19.2012

147 123 126 74 142 206

270

396

216

422

-

100

200

300

400

500

Jan Feb Mar

Monthly 2011

Monthly 2012

2011 Subpoenas Cumulative

2012 Subpoenas Cumulative

YTD Subpoenas Reached 422 as of March 31,2012

BottomLineStat

Sanitation $32M 7%

Total Other Streams, $464M

93%

Sanitation Revenues 7% Adopted Budget GF Revenues for 2012

Collection Efforts Target 2012 YTD Actual

Collection Agency Over 50% 54%


BottomLineStat

Sanitation Revenues

Source: S&W Board 4.5.2012 and Bureau of Accounting 4.24.2012

28

$2.40 $2.96 $2.84 $2.81 $3.01

$5.65

$8.66

$1.52

$3.92

$6.88

0

2

4

6

8

10

Jan Feb Mar

Mill

ion

s Collections : YTD 2012 Collections Are Higher than 2011. Difference Due to Sanitation Fee Increase not Being Fully Reflected in

Collections during the First Two Months of 2011 Monthly 2011

Monthly 2012

Cumulative 2012

Cumulative 2011

$4.42 $4.85

0123456789

10

2.29.2012

Mill

ion

s Revenues : Sanitation Revenues Over Forecast as of February 29,2012 Were Approximately $400K (un-audited)

YTD Forecast

YTD Revenues

BottomLineStat Source: ALPAT (collections contractor) 4.4.2012 29

239 258

272

232

418

499 495

544 516

534 530

584

498

567

484

158 181 184

151 151 167 161

189

242 225 214

217

230

317 292

-

100

200

300

400

500

600

700

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

be

r

Oct

ob

er

No

vem

be

r

De

cem

ber

Jan

uar

y

Feb

ruar

y

Mar

ch

2011 2012

YTD Collections of Delinquent Balances as a Percentage of 2012 Referrals is 54% (over 50% Target)

Gross Referrals ALPAT

Gross Collections ALPAT

50% of Referrals

2012 2011

2012

Tho

usa

nd

s Sanitation Delinquency Collections

Business

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