City council 9 17-13 budget discussion

City CouncilSeptember 17, 2013

2013-14 Budgeta. Development Corporation Funds

2013-14 BudgetDev Corp Ballot FY2012-13 FY2013-14 Inc/ (Dec)Revenue Sales Tax 5,387,391 5,727,611 340,220 Other 0 0 0 Total Revenue 5,387,391 5,727,611 340,220

Expenditures City Services 69,629 88,863 19,234 Admin 0 0 0 Projects 5,689,517 5,638,748 (50,769) Total Expenditures 5,759,146 5,727,611 (31,535)

Rev Over/(Under) Exp (371,755) 0

2013-14 BudgetDev Corp Eco Dev FY2012-13 FY2013-14 Inc/ (Dec)Revenue Sales Tax 2,095,097 2,227,404 132,307 Other 56,195 147,536 91,341 Total Revenue 2,151,292 2,374,940 223,648

Expenditures City Services 209,886 266,589 56,703 Admin 58,547 70,179 11,632 Projects 4,180,241 2,038,172 (2,142,069) Total Expenditures 4,448,674 2,374,940 (2,073,734)

Rev Over/(Under) Exp 0 0

2013-14 Budget

Account Description ExplanationEstimatedFY 2014

Ballot Eco Dev

313000 Income-Sales/Use Tax Sales Tax Receipts based on Finance Dept Estimate

$7,955,015 $5,727,611 $2,227,404

360000 Interest on Investments Interest based on 5/31/12 Receipts

$9,000 $9,000

363101 Lease Income L-3 Income $80,000 $80,000

BRC Conf Room Rental

$500 $500

CVCED MedHab

$1 $1

BRC lease income

$58,035 $58,035

Total Income $8,102,551 $5,727,611 $2,374,940

2013-14 BudgetAcct. Description Explanation Est.

FY 2014Ballot Eco Dev

410332 Admin-Sftwre Website, new laptop, new tower

$5,399 $5,399

410520 Admin- Insurance

Board D&O, BRC,& CVCED

$20,133 $20,133

410530 Admin-Communication

6 VOIP, long dist. landline

$5,425 $5,425

410531 Cellular 3 new iphones + useage

$2,670 $2,670

410580 Admin-Travel & Lodging

3 staff for TEDC, IEDC, Ports to Plains, High Ground trainings, Texas Downtown Association and events

$18,000 $18,000

2013-14 BudgetAcct. Description Explanation Est FY

2014Ballot Eco Dev

410590Admin-Training

Board development: sales tax training, TEDC workshops, etc. Consultant travel expenses for in-house board training Conference and training registration fees

$7,800 $7,800

410630Admin-Food Coffee for COSADC Board meetings; Chamber events, misc.

$800 $800

410610Admin-Office Supplies

Paper, pens, CDs, files, ED info folders, office machinery/repair

$2,500 $2,500

Admin-Copier COSADC portion for rental of Com. & Eco. Dev. copy machine

$3,267 $3,267

410550 Printing Letters, in-house marketing pieces, invitations, etc.

$2,000 $2,000

2013-14 BudgetAcct. Description Explanation Est FY

2014Ballot Eco

Dev

410614 Admin- postage

Mail outs regular mail $200 $200

410591 Dues and Subscription

TEDC - 3 @ $450, IEDC membership is $345 + 3 @$145 add’l staff = $635

$1,985 $1,985

411000 Bank Charges First Financial Bank Service Charges, Fees Etc,

$180 $180

2013-14 BudgetAcct. Description Explanation Est FY 2014 Ballot Eco Dev

412000 Partner Affiliations

Ports to Plains-$56,047 + $250; TMCN-$5,592.00; High Grnd of TX - $10,000; P to P Summit $5,000; Chamber Luncheon 11 X $15 X 2 & 1 X $15 X 8 = $450;Chamber Banquet $600 X 1.5 = $900 NAACP Banquet $25020 Under 40 -$5,900;

$84,389 $84,389

2013-14 BudgetAcct. Description Explanation Estimated

FY 2014Ballot Eco

Dev

420000 Industrial Park O & M

42521 Ind. Pk. Insurance Gen Liability $900 $900

420411 Ind. Pk. Wtr. & Swr. 3 @ 19 per Mo. $685 $685

420413 Ind. Pk. Elec. WTU Meter @ $25/ Mo.

$300 $300

Contract Svs. Ind. Pk. Surveying & Platting

$10,000 $10,000

420430 Ind. Pk. Gen. Maint. Mowing $3,000 $3,000

430000 05,08,11 Tax / Rev C.O. Debt Service

Principal $1,405,000$1,405,000

05,08,11 Tax / Rev C.O. Debt Service

Interest $1,157,207$1,157,207

Water Debt Service Hickory Aquifer Water Supply

$1,500,000 1,500,000


FY 2014Ballot Eco

Dev

440000 Marketing/Advertising - Chamber

Chamber Economic Development Contract

$225,000 $225,000

BREP Budget $17,500 $17,500

ASA /BRC $5,000 $5,000

440100 Downtown San Angelo

DSA services contract

$75,000 $75,000

440200 Annual CVCED Contract

D&O Insurance, annual audit

$5,000 $5,000


FY 2014Ballot Eco Dev

415310 City Services ED Staff/Finance/Legal/AdminFinance - $29,000; Legal - $15,000; Admin - $17,343Dev Corp Staff Dir - $95,000; Dev Coord. - $65,000ED Coord - $55,000Split 80% ED / 20% Ballot

$355,452 $88,863 $266,589

2013-14 Budget

Acct. Description Explanation EstimatedFY 2014

Ballot Eco Dev

432000 Legal Services Contract Services – O/S Legal

$5,000 $5,000

Outside Audit Outside audit of performance agreements

$5,000 $5,000

415331 Annual Report Design and printing of annual report

$1,000 $1,000

451101 Project- Aff. Housing

Annual Ballot Amount $335,000 $335,000

451102 Project-Sports Facility Maint

Pay-As-You-Go with Annually COL Adjustment of 2%

$263,623 263,623 $0

451103 Texas Bank Sports Complex

Annual Appropriation $50,000 $50,000

452101 CVCED Expenses

Costs associated with current CVCED ops,

$59,640 $59,640

450000 BRC Expenses COSADC M&O Contribution

$39,700 $39,700

2013-14 Budget

Acct. Description Explanation EstimatedFY 2014

Ballot Eco Dev

Subtotal $5,673,755 $4,834,082 $924,062

Future Projects

$2,428,796 $893,529 $1,450,878

Total Expenditures

$8,102,551 $5,727,611 $2,374,940

2013-14 Budgetb. Stormwater Fund

2013-14 BudgetStormwater Fund FY2012-13 FY2013-14 Inc/ (Dec)Revenue Stormwater Fee 2,586,500 2,600,000 13,500 Other 95,000 98,000 3,000 Total Revenue 2,681,500 2,698,000 16,500

Expenditures Personnel 1,012,159 989,259 (22,900) Operations 645,586 646,586 1,000 Capital 1,023,755 1,062,155 38,400 Total Expenditures 2,681,500 2,698,000 16,500

Rev Over/(Under) Exp 0 0

2013-14 Budgetb. Stormwater Fund• Expenditures by fiscal year

2013-14 Budgetb. Stormwater Fund• Fiscal year 2013-14 revenue by source

2013-14 Budgetb. Stormwater Fund• Fiscal year 2013-14 expenditures by category

2013-14 Budgetc. Wastewater Transfers

Explanation:• Payment in lieu of taxes (PILOT) – when a

municipality’s General Fund receives a payment from a non-profit, government entity, or enterprise fund to compensate for property tax that would have been required of a taxable entity

• Municipalities are permitted to retain a reasonable return from other funds to support General Fund revenues


History:• In 2004, Water PILOT was discontinued per Council

direction• No action was taken for the $500,000 Wastewater

PILOT at that time


Calculation:Current PILOT is less than the computed PILOT per the formula:

Calculation MethodologyWastewater Property Valuation $87,754,559Multiplied by Tax Rate x 0.00776 Computed PILOT 680,975

Budgeted PILOT (500,000) Computed Over/(Under) Budgeted $180,975


FY 2013-14 Budget:• Wastewater Fund Expense = $500,000• General Fund Revenue = $500,000

• To reduce Wastewater PILOT, both General Fund revenue and expense must be decreased


Example• Reduce the wastewater transfer by $100,000 every

year for five years• FY14 $500,000• FY15 $400,000• FY16 $300,000• FY17 $200,000• FY18 $100,000• FY19 -0-


Example• Reduce the wastewater transfer by half every year for

two years• FY14 $500,000• FY15 $250,000• FY16 -0-

2013-14 Budgetd. General capital projects• Fiscal Year 2013-2014 Budget $1,756,529• Allocated $316,000 to Fairmount Cemetery

improvements• $250,000 is set aside for Fire truck replacement• $1,190,529 remaining available for allocation to other

general capital projects

2013-14 Budgetd. General capital projects

Fiscal Year 2013-14 Budget $1,756,529Fairmount Cemetery (316,000)Fire truck (250,000) Remainder Available 1,190,529

2013-14 Budgetd. General capital projectsCemeteryFairmount Cemetery

ESTIMATED CONSTRUCTION COSTS FINAL

PROJECT PHASEFOR IMPROVEMENTS: PHASE BASE DESIGN MARKUPS TOTAL GOAL COST

Main Entrance Feature I $165,550 16,555 57,943 240,048 250,000 ------Begin Columbaria (1/3)

I 215,787 21,578 75,525 312,890 316,667 566,667

Complete Columbaria II 438,113 41,880 153,340 633,333 633,333 633,333 Heritage Center III 706,465 70,647 247,263 1,024,375 1,050,000 ------Maintenance Area III 221,883 22,188 77,659 321,730 350,000 1,400,000 Restroom Facility IV 211,053 21,105 73,868 306,026 325,000 325,000 St. Francis Area V 186,275 18,628 65,197 270,100 275,000 ------Gazebo V 251,438 25,144 88,003 364,585 375,000 650,000

TOTALS $2,396,564 $237,725 $838,798 $3,473,087 $3,575,000 $3,575,000

2013-14 Budgetd. General capital projects• Eligible projects include street reconstruction, storm

water quantity improvements, Fort Concho rehabilitations, 19th street sidewalks, etc.

• Complete list of projects eligible for consideration is located in the 2013-2018 Capital Improvement Plan

2013-14 Budgete. Other budget items as needed

Cell phone freeze and increase:• Communications expenses are paid through the

Communications internal service fund• Information Technology staff oversee the

Communications fund to ensure optimal services are offered in a fiscally prudent way

• Divisions receive better service at a lower rate

2013-14 Budgete. Other budget items as needed

Cell phone freeze and increase:• Question: $63,419 increase to cell phone budget• Communications fund will start paying air card service

for Police Department of $51,528• Police Department will remit the same amount to the

internal service fund so that communications revenue also increases by $51,528

• Remaining $11,891 is budgeted for potential phone replacements due to damage, upgrades, accessories, and new phone service

Business

City council 9 17-13 budget discussion