CNG station construction project report

MAYARI CNG CONSTRUCTION PROJECT

PROJECT PLAN

Author: Muhammad Athar Jamil

Date: Dec 10, 2010

TABLE OF CONTENTS

1. INTRODUCTION……………………………………………………………….04 1.2.CNG POLICY (PAKISTAN) 1.3.MEDGULF CONSTRUCTION COMPANY (MCC) 1.3.1 ORGANIZATIONAL CHART 2. PROPOSED MAP……………………………………………………………..…063.PROJECT SCOPE MANAGEMENT……………………………………….......06 3.1 PROJECT REQUIREMENTS 3.2 SCOPE STATEMENT 3.3 WORK BREAKDOWN STRUCTURE FIGURE 1.1,1.2,1.3 4. PROJECT TIME MANAGEMENT…………………………………………....11 4.1 ACTIVITIES IDENTIFIED WITH RESPECT TO PHASES: 4.2 ACTIVITIES IN SEQUENCE 4.3 ESTIMATED ACTIVITIES’ RESOURCES 4.4 ESTIMATED ACTIVITY DURATIONS 4.5 ACTIVITIES’ SCHEDULE5. PROJECT COST MANAGEMENT…………………………………………...19 5.1 ESTIMATED COSTS 5.2 BUDGET WITH RESPECT TO PROJECT PHASES6. PROJECT QUALITY MANAGEMENT ……………………………………...207. PROJECT HUMAN RESOURCE MANAGEMENT………………………....20 7.2 ACQUIRE PROJECT TEAM8. PROJECT COMMUNICATIONS MANAGEMENT…………………………26 8.1 IDENTIFIED STAKEHOLDERS 8.2 COMMUNICATIONS PLAN 8.3 DISTRIBUTE INFORMATION9. PROJECT PROCUREMENTS MANAGEMENT…………………………….29 9.1 IDENTIFIED PROCUREMENTS 9.2 CONDUCT PROCUREMENTS 9.3 ADMINISTER PROCUREMENTS10. PROJECT CHARTER………………………………………………………....30

EXCEUTIVE SUMMARY

I “Muhammad Athar Jamil” representative of Medgulf Construction Company have prepared this project plan on the behalf of my company which is a wholly owned Qatari Company established in September 1975. Our core business activities is construction of onshore Oil and Gas facilities with associated Civil, Mechanical, Instrumentation, Telecom, Electrical and structural specialties. We also have specialization in Cross Country Pipeline and have probably installed more Cross Country Pipelines in Qatar than any other Contractor. The background behind this plan is that our company is planning to take an initiative of starting the CNG Station construction projects in Pakistan. For this purpose we have identified some companies of Pakistan such as PSO to provide us the sponsorship for this project.In this document the following aspects are briefly mention:

1. INTRODUCTION2. PROPOSED MAP3. PROJECT SCOPE MANAGEMENT4. PROJECT TIME MANAGEMENT5. PROJECT COST MANAGEMENT6. PROJECT QUALITY MANAGEMENT 7. PROJECT HUMAN RESOURCE MANAGEMENT8. PROJECT COMMUNICATIONS MANAGEMENT9. PROJECT PROCUREMENTS MANAGEMENT10. PROJECT CHARTER

This is a project of 1.2 years starting from Mon 1/3/11 and ending on Fri 2/17/12. The cost estimated for this project is Rs23, 10 million. The scope of this includes the CNG Station Building which is to be constructed. Raw materials are to be Procured and transferred to the site area and the CNG Plants and other procurements are to be installed.

1. Introduction:

Natural Gas is one of the most valuable natural resources abundantly available in our Country. The people of Pakistan have been using the petroleum products as a fuel in their automobiles, thus spending a huge amount of foreign exchange on import of petroleum products. Moreover, the Government of Pakistan has taken certain concrete steps in order to promote the use of natural gas as a fuel substitute in the automobiles. Due to the efforts made by the Government and comparatively low prices of gas, more than 600,000 vehicles have already been converted to operate on Compressed Natural Gas (CNG) fueling system all over Pakistan.

Due to high cost of petroleum products, lots of vehicles are switching over to CNG. At present, there are more than 2500 CNG stations operating in the Country and this number is insufficient to meet the rising demand of CNG in the coming years. The total project cost for setting up the CNG filling stations has been estimated at Rs23, 083,801.33 i-e approx 23.10 million. It includes land, building, CNG equipment and machinery, spares, along with the preliminary expenses and working capital.

Compressed Natural Gas (CNG) is produced when the natural gas is compressed into cylinders to be used as a fuel in the automobiles. The compressed natural gas has been used as an automobile fuel since 1940, and over the years, the technology has been modified and refined. In the recent years, the usage of CNG as an automobile fuel has significantly increased because of its low cost and environment friendly nature.

1.2.CNG Policy (Pakistan):The Government of Pakistan has offered number of incentives for encouraging the use of CNG in the country. Some of these are summarized below:

Strong Government commitment to promote usage of CNG. Liberal policy of providing license for CNG retailing. Deregulated market price of CNG (for the consumers). Priority of providing natural gas connection to CNG stations. Exemption of import duty and sales tax till June 2011 on import of machinery and equipment, CNG kits and cylinders.

Thus, keeping in view the above scenario we (Medgulf Construction Company ) are planning to take an initiative of starting the CNG station construction projects in Pakistan. For this purpose we have identified some companies of Pakistan such as PSO to provide us the sponsorship for this project.

1..Medgulf Construction Company (MCC):Medgulf Construction Company is a wholly owned Qatari Company established in September 1975. Our core business activities is construction of onshore Oil and Gas facilities with associated Civil, Mechanical, Instrumentation, Telecom, Electrical and structural specialties. We also have specialization in Cross Country Pipeline and have probably installed more Cross Country Pipelines in Qatar than any other Contractor.

1.3.1 Organizational chart:

GENERAL MANAGER

MANAGERPROJECTS

PROCUREMENT MANAGER

Chairman

MANAGER(PLANT/STORES)

BUSINESSDEVELOP. MGR

HRMANAGER

FINANCE MANAGER

I.T. MANAGER

WORKSHOPSSUPERVISOR

HRSUPERVISORACCOUNTANTS

SITE I.T.COORDINATOR

TRANSPORT SUPERVISOR

RECRUITMENTIN-CHARGE

ESTIMATOR

TRAININGOFFICE

PROCURE.ASSISTANT

SR.ESTIMATOR(CIVIL)

CASHIER

INTERNAL AUDIT OFFICER

ACCOUNTSOFFICER

SR. ESTIMATOR(MECHANICAL)

STORESSUPERVISOR

I.T.COORDINATOR

ENGG. Coordinator

SR. DOC.CONTROLLER

Supervisor 2Installation teamSupervisor 1

EngineersWorkers Workers

Line manager 1

SITE ENGINEER

Line manager 3

SAFETYOFFICER

PLANNING ENGINEER

Line manager 2

CONSTRUCTIONMANAGER

Map designers

ASSISTANT MANAGER

PROJECTMANAGER

2. PROPOSED MAPBelow is the proposed map of the CNG that we (MCC) want to construct in Barakao, Pakistan.

1. Mosque 6. Car Washing Plant Room 11. Garden 16. Dispenser 5

2. Bathroom 7. Bathroom 12. Dispenser 1 17. Dispenser 6

3. Cooling Plant room 8. Office Room 13. Dispenser 2 18. Entrance

4. Compressor Room 9. Tuck Shop 14. Dispenser 3 19. Exit

5. Storage Cylinders’ Room 10. Tyre Shop 15. Dispenser 4

3.PROJECT SCOPE MANAGEMENTThe scope is the most important aspect of project management because it helps us to define the boundaries, objectives and goals of the project. Thus its management is also important for the positive results of a project.

3.1 Project requirements:For defining the scope of project; we need to identify the requirements required for a project. Thus, below is a list of project requirements that are identified for CNG Construction Project.

1.Functional support personnels 18. Six Dispensers

2. Project management team 19. Pressure meters

3. Assistance manager 20. Misc. Material

4. Line managers a. Bricks

1

2

6

8

9

10

7

3 4 5

17

15

13

16

14

12

1118 19

5. Installation team b. Sand

6. Engineers c. Concrete Rods

7. Map designer d. Crush stones

8. Technicians e. Nuts & bolts

9. 5 Masons f. Tools

10. Electrician g. Cement

11. Mechanic h. Pipes (rubber and steal)

12. Plumber i. Lubricants13. Five Lower class labor groups (each having five individuals) j. Electric wires

14. Compressor k. Boards and switches

15. Cooling plant 21. Land

16. Dryers and filters 22. Car washing machine

17. Storage cylinders 23. Sponsorship/s

3.2 Scope Statement:Considering the requirements; the scope and goal of the project is defined as follows:The goal of this project is to construct a best quality CNG filling station which will have a capacity of filling twelve cars at a time, Automatic car wash facility, Mosque, Tuck shop and Tyre shop. Following will be the major objectives of this project:

•Procuring best quality raw material (including cooling plant, storage cylinders, compressors, pressure meters etc).•Construction of earthquake resistant foundation.•Construction of separate rooms for plants and storage cylinders for best performance.•Construction of Metal roof and remaining building.•Installation of dispensers (three in one row; there will be two rows).•Installation of best quality distribution pipes.•Installation of pressure measuring material.•Implement a stable, robust, efficient and maintainable system.

The scope of this project is bound by the time period which will last in 1.2 years starting from Mon 1/3/11 and ending on Mon 2/17/12. The cost assigned to this project is approx Rs23.10million. The scope includes the CNG Station Building construction, Procurement of Raw materials and transferring to the site area and installation of the CNG Plants and other procurements.

3.3 Work breakdown structureWork break down structure is created considering the scope, goal, and objectives of the project. It is divided into three sections because of less space available on a single page as shown below in Figure 1.1, 1.2, 1.3. (WBS is also provided in the “PP-Athar-B08-018 (WBS).” a separate document prepared using “Ms WBS”.

Figure 1.1: Showing only “Functional management” section.

\

Figure 1.2: Showing the Project phases.

Figure 1.3: Showing the major process of execution phase of the project.

During all the phases, especially in execution phase at various times the scope verification will be done especially before the acceptance of different project documentations which will include deliverables and will be compared with the predefined scope or baseline scope. In case of any error or variance is pointed out; it will

be immediately controlled either to eliminate the error or variance completely or to at least be minimized to the maximum level.

4. PROJECT TIME MANAGEMENTManaging time is on of the critical aspect in project management as we can remind the triple constraint diagram, where along with cost and scope time is also mentioned as the critical aspect. In time management we first require the list of activities. Thus they are enlisted below:

4.1 ACTIVITIES IDENTIFIED WITH RESPECT TO PHASES:

1. Initiation phasea. Sponsors Identificationb. Stakeholders’ Identificationc. Project charterd. Permits Approval

2. Planning phasea. Requirements Identificationb. Scope definingc. Budget preparationd. Schedule preparatione. Human resource management planf. Communication plang. Risk management planh. Procurements plani. Quality management plan

3. Execution phasea. STATION DEVELOPMENT PROCESS

i. Land acquiringii. Station designing iii. Utilities connection iv. Electric wiringv. Distribution pipes' installationvi. Building construction

1. Foundation2. Bricks flooring3. Metal Roof4. Plant room5. Office room6. Tuck shop7. Tyre shop

8. Car wash9. Mosque10. Toilets

vii. Procuring Raw material1. Compressor2. Cooling Plant3. Dryers and filters4. Storage cylinders5. Dispensers6. Pressure meters7. Car Washing Machine8. Misc. material

viii. Transporting procurementsix. Installing procurements x. Demonstration run xi. Commissioning

4. Monitoring & control phase (All activities are to be monitored and kept aligned to the plans)

5. Closing phasea. Provisional acceptance testb. Provisional acceptance certificatec. Final acceptance testd. Final acceptance certificate

6. Meetingsa. 10 Monthly meetings

4.2 ACTIVITIES IN SEQUENCE:

ACTIVITY(Listed with respect to Ms Project)

PREDECESSORS

33. Initiation phase

34. Sponsors’ Identification

35. Stakeholders’ Identification

36. Project charter 34,3537. Permits Approval 3638. Planning phase 3339. Requirements Identification 40. Scope defining 41. Budget preparation 42. Schedule preparation

43. Human resource management plan 44. Communication plan 45. Risk management plan 46. Procurements plan 47. Quality management plan 48. Execution phase 3849. STATION DEVELOPMENT PROCESS 50. Land acquiring 51. Station designing 5052. Utilities connection 5053. Electric wiring 5054. Distribution pipes' installation 5055. Building construction 50,5256. Foundation 50,38,74,51,52,53,5457. Bricks flooring 5658. Metal Roof 5759. Plant room 57,5860. Office room 5661. Tuck shop 56,6062. Tyre shop 5663. Car wash 56,6264. Mosque 5665. Toilets 56,6466. Procuring Raw material 67. Compressor 68. Cooling Plant 69. Dryers and filters 70. Storage cylinders 71. Dispensers 72. Pressure meters 73. Car Washing Machine 74. Misc. material 3875. Transporting procurements 6676. Installing procurements 66,75,55,6377. Demonstration run 7678. Commissioning 7779. Monitoring & control phase 80. Closing phase 4881. Provisional acceptance test 82. Provisional acceptance certificate 8183. Final acceptance test 82

84. Final acceptance certificate 8385. Meetings

86. 10 Monthly meetings

4.3 ESTIMATED ACTIVITIES’ RESOURCES:

ACTIVITY RESOURCES

Initiation phase

Project Management Team(excluding Project manager and Assistant)[50%],Functional ,Support personnels[30%],Project manager[20%]

Sponsors Identification Stakeholders Identification Project charter Permits Approval

Planning phase

Project Management Team(excluding Project manager and Assistant)[20%],Assistance manager[20%],Engineers[20%],Installation team[20%],Project manager[20%]

Requirements Identification Scope defining Budget preparation Schedule preparation Human resource management plan Communication plan Risk management plan Procurements plan Quality management plan

Execution phase STATION DEVELOPMENT PROCESS

Land acquiring Assistance manager, LAND[1]

Station designingProject Management Team(excluding Project manager and Assistant)[25%],Map Designer[75%]

Utilities connection Assistance managerElectric wiring Electrician[50%],Technicians[50%]Distribution pipes' installation Plumber[50%],Mechanic[50%]Building construction

Foundation Lower class Labor group 1[50%],Mason 1 (waqas)[50%]Bricks flooring Lower class Labor group 1[50%],Mason 1 (waqas)[50%]Metal Roof Mason 2 (waqar)[50%],Lower class Labor group 1[50%]Plant room Mason 2 (waqar)[50%],Lower class Labor group 2[50%]

Office room Mason 3 (Waseem)[50%],Lower class Labor group 3[50%]Tuck shop Mason 3 (Waseem)[50%],Lower class Labor group 3[50%]Tyre shop Mason 4 (Wajid)[50%],Lower class Labor group 4[50%]Car wash Mason 4 (Wajid)[50%],Lower class Labor group 4[50%]Mosque Mason 5 (wazir)[50%],Lower class Labor group 5[50%]Toilets Mason 5 (wazir)[50%],Lower class Labor group 5[50%]

Procuring Raw material Compressor Compressor[1]Cooling Plant Cooling Plant[1]Dryers and filters Dryers and filters[1]Storage cylinders Storage cylinders[1]Dispensers Dispensers[1]Pressure meters Pressure meters[1]Car Washing Machine Car Washing Machine[1]Misc. material Misc. material[1]

Transporting procurementsLower class Labor group 1[50%],Lower class Labor group 2[50%]

Installing procurements Engineers[25%],Installation team[25%],Mechanic[50%]Demonstration run Assistance manager[50%],Installation team[50%]

CommissioningProject Management Team(excluding Project manager manager and Assistant)[50%],Project manager[50%]

Monitoring & control phaseProject Management Team(excluding Project manager manager and Assistant)[60%],Project manager[40%]

Closing phase

Provisional acceptance test

Functional Support personnels[30%],Project Management Team(excluding Project manager and Assistant)[30%],Project manager[30%]

Provisional acceptance certificate


Final acceptance test


Final acceptance certificate


Meetings

Project Management Team(excluding Project manager and Assistant)[15%],Functional Support personnels[10%],Project manager[75%]

4.4 ESTIMATED ACTIVITY DURATIONS:

ACTIVITY RESOURCES

Initiation phase 70d

Sponsors Identification 20d

Stakeholders Identification 20d

Project charter 20d

Permits Approval 30d

Planning phase 55d

Requirements Identification 5d

Scope defining 5d

Budget preparation 5d

Schedule preparation 5d

Human resource management plan 5d

Communication plan 5d

Risk management plan 5d

Procurements plan 5d

Quality management plan 5d

Execution phase 100dSTATION DEVELOPMENT PROCESS

100d

Land acquiring 10d

Station designing 8d

Utilities connection 8d

Electric wiring 8d

Distribution pipes' installation 7d

Building construction 36d

Foundation 10d

Bricks flooring 8d

Metal Roof 8d

Plant room 10d

Office room 10d

Tuck shop 10d

Tyre shop 10d

Car wash 10d

Mosque 8d

Toilets 4d

Procuring Raw material 40d

Compressor 40d

Cooling Plant 40d

Dryers and filters 40d

Storage cylinders 40d

Dispensers 40d

Pressure meters 40d

Car Washing Machine 40d

Misc. material 40d

Transporting procurements 20d

Installing procurements 20d

Demonstration run 2d

Commissioning 2d

Monitoring & control phase 295d

Closing phase 70d

Provisional acceptance test 15d

Provisional acceptance certificate 20d

Final acceptance test 15d

Final acceptance certificate 20d

Meetings 262d

4.5 ACTIVITIES’ SCHEDULE:

ACTIVITIES Start Date And Time End Date And TimeInitiation phase 1/3/2011 8:00 4/8/2011 17:00

Sponsors’ Identification 1/3/2011 8:00 1/28/2011 17:00Stakeholders’ Identification 1/3/2011 8:00 1/28/2011 17:00Project charter 1/31/2011 8:00 2/25/2011 17:00Permits Approval 2/28/2011 8:00 4/8/2011 17:00

Planning phase 4/11/2011 8:00 6/24/2011 17:00Requirements Identification 4/11/2011 8:00 4/15/2011 17:00Scope defining 5/2/2011 8:00 5/6/2011 17:00Budget preparation 4/25/2011 8:00 4/29/2011 17:00Schedule preparation 5/9/2011 8:00 5/13/2011 17:00Human resource management plan 5/17/2011 8:00 5/23/2011 17:00Communication plan 5/23/2011 16:00 5/30/2011 16:00Risk management plan 6/1/2011 8:00 6/7/2011 17:00Procurements plan 6/10/2011 8:00 6/16/2011 17:00Quality management plan 6/20/2011 8:00 6/24/2011 17:00

Execution phase 6/27/2011 8:00 11/11/2011 17:00STATION DEVELOPMENT PROCESS 6/27/2011 8:00 11/11/2011 17:00

Land acquiring 6/27/2011 8:00 7/8/2011 17:00Station designing 7/11/2011 8:00 7/20/2011 17:00Utilities connection 7/11/2011 8:00 7/20/2011 17:00Electric wiring 7/11/2011 8:00 7/20/2011 17:00

Distribution pipes' installation 7/11/2011 8:00 7/19/2011 17:00Building construction 8/22/2011 8:00 10/10/2011 17:00

Foundation 8/22/2011 8:00 9/2/2011 17:00Bricks flooring 9/5/2011 8:00 9/14/2011 17:00Metal Roof 9/15/2011 8:00 9/26/2011 17:00Plant room 9/27/2011 8:00 10/10/2011 17:00Office room 9/5/2011 8:00 9/16/2011 17:00Tuck shop 9/19/2011 8:00 9/30/2011 17:00Tyre shop 9/5/2011 8:00 9/16/2011 17:00Car wash 9/19/2011 8:00 9/30/2011 17:00Mosque 9/5/2011 8:00 9/14/2011 17:00Toilets 9/15/2011 8:00 9/20/2011 17:00

Procuring Raw material 6/27/2011 8:00 8/19/2011 17:00Compressor 6/27/2011 8:00 8/19/2011 17:00Cooling Plant 6/27/2011 8:00 8/19/2011 17:00Dryers and filters 6/27/2011 8:00 8/19/2011 17:00Storage cylinders 6/27/2011 8:00 8/19/2011 17:00Dispensers 6/27/2011 8:00 8/19/2011 17:00Pressure meters 6/27/2011 8:00 8/19/2011 17:00Car Washing Machine 6/27/2011 8:00 8/19/2011 17:00Misc. material 6/27/2011 8:00 8/19/2011 17:00

Transporting procurements 8/19/2011 17:00 9/16/2011 17:00Installing procurements 10/11/2011 8:00 11/7/2011 17:00Demonstration run 11/8/2011 8:00 11/9/2011 17:00Commissioning 11/10/2011 8:00 11/11/2011 17:00

Monitoring & control phase 1/3/2011 8:00 2/17/2012 17:00Closing phase 11/14/2011 8:00 2/17/2012 17:00

Provisional acceptance test 11/14/2011 8:00 12/2/2011 17:00Provisional acceptance certificate 12/5/2011 8:00 12/30/2011 17:00Final acceptance test 1/2/2012 8:00 1/20/2012 17:00Final acceptance certificate 1/23/2012 8:00 2/17/2012 17:00

Meetings 2/1/2011 8:00 2/1/2012 17:00Meeting 1 2/1/2011 8:00 2/1/2011 17:00Meeting 2 3/1/2011 8:00 3/1/2011 17:00Meeting 3 4/1/2011 8:00 4/1/2011 17:00Meeting 4 6/1/2011 8:00 6/1/2011 17:00Meeting 5 7/1/2011 8:00 7/1/2011 17:00Meeting 6 8/1/2011 8:00 8/1/2011 17:00Meeting 7 9/1/2011 8:00 9/1/2011 17:00Meeting 8 11/1/2011 8:00 11/1/2011 17:00Meeting 9 12/1/2011 8:00 12/1/2011 17:00

Meeting 10 2/1/2012 8:00 2/1/2012 17:00

The basic requirement of time management is prepared. Now, the activities will be analyzed especially in execution phase, to find out whether they are being performed according to the schedule or not. In case if they are not; then it is required to eliminate this lag as soon as possible otherwise it will start affecting the overall project and the scope will also be affected.

5. PROJECT COST MANAGEMENTThe third most critical aspect of project that needs to be consistently kept under consideration because it’s fluctuation rate is more than other aspects as well as its affect. For management of cost we first need to estimate cost of a project as estimated below:

5.1 ESTIMATED COSTS:

PER UNIT LABOR COST

NAME TYPECOST/HOUR/Team

or Individual Cost/resourceFunctional Support personnels Work 165 Rs165,981.75 Project manager Work 182 Rs183,082.90 Assistance manager Work 175 Rs176,041.25 Project Management Team(excluding Project manager manager and Assistant) Work 825 Rs829,908.75 Installation team Work 85 Rs85,505.75 Engineers Work 100 Rs100,595.00 Map Designer Work 95 Rs95,565.25 Technicians Work 40 Rs40,238.00 Mason 1 (waqas) Work 35 Rs35,208.25 Mason 2 (waqar) Work 35 Rs35,208.25 Mason 3 (Waseem) Work 35 Rs35,208.25 Mason 4 (Wajid) Work 35 Rs35,208.25 Mason 5 (wazir) Work 35 Rs35,208.25 Electrician Work 40 Rs40,238.00 Mechanic Work 30 Rs30,178.50 Plumber Work 30 Rs30,178.50 Lower class Labor group 1 Work 125 Rs125,743.75 Lower class Labor group 2 Work 125 Rs125,743.75 Lower class Labor group 3 Work 125 Rs125,743.75 Lower class Labor group 4 Work 125 Rs125,743.75 Lower class Labor group 5 Work 125 Rs125,743.75

TOTAL LABOR COST 295 1005.95 Rs2,582,273.65

DAYS Average Hours COST

PER UNIT MATERIALS COSTNAME TYPE UNIT COST

Compressor Material 5,105,000.00Cooling Plant Material 1,095,000.00Dryers and filters Material 342,000.00Storage cylinders Material 554,000.00Dispensers Material 442,300.00Pressure meters Material 232,000.00Misc. material Material 447,500.00Land Material 9,200,000.00Car Washing Machine Material 3,085,000.00TOTAL MATERIALS COST = Rs20,502,800.00

Total Materials Cost + Labor Cost = Rs23, 085,073.65

5.2 BUDGET WITH RESPECT TO PROJECT PHASES:

Initiation phase Rs279,104.00 Planning phase Rs120,296.00 Execution phase Rs20,634,693.33 Monitoring & control phase Rs1,276,776.00 Closing phase Rs192,864.00 Meeting Rs580,068.00 PROJECT BUDGET Rs23,083,801.33

After the estimation of budget and different costs now we have a cost document with which we can compare the actual costs that will be incurred while executing project. With the help of this comparison which will be done through different calculations e.g. earned value analysis; we will now be able to identify the variances regarding cost and will be able to control it on time.

6. PROJECT QUALITY MANAGEMENT Medgulf Construction Company will provide high quality, general contracting & project management services that will satisfy customer's needs and expectations on quality, safety, reliability & timely execution of projects. It will be the intention of the company to provide high quality services at competitive prices, which are managed correctly to give total satisfaction to the customer in fulfillment of their individual needs. We (MCC) have formulated and will implement an effective quality management system, which addresses the requirements specified in ISO 9001:2000.

We will enhance through: Providing Standard Quality Services (As Michel & Michels) Providing Timely Services (As per Schedule) Effective utilization of manpower, equipment and other resources.(As planned in

Human resource management) Creating awareness with all the employees in fulfilling the customers

requirements.(As planned in Communications Management) A continual programme of improvement in terms of creating added value for our

customers as a result of our activities. Ensuring customer satisfaction.(As planned in Communications Management) Creating an environment and philosophy conducive to meeting the customers’

requirements.While execution the quality assurances will be done by using tools like checklist or benchmarking as mentioned above. In case of any concerns regarding quality; the process will be repeated to identified the weak point so that we can address them to prevent schedule, coast as well as scope issue.

7. PROJECT HUMAN RESOURCE MANAGEMENTHuman resource management in a project is as important as procurements because they also are like tools that help to convert inputs into outputs. Thus to have a required output we will definitely require the right tool at a right place and Human resource management will helps us to recruit, retain, develop and compensate the right person at a right time. Below is the list of required human resource with respect to skills/qualification, age and experience.

HUMAN RESOURCE REQUIRED Skill/ Qualification

Age(atleast)

Experience in years(at least)

Functional Support personnels 1. Research & development support unit Market research basic skills 40 102. Human resource management support unit Recruitment, retention, compensation skills 40 103. Administration support Basic Administration skills 40 10

unit4. Legal department support unit

Specialization in Corporate law, and communication skills 40 10

5. Finance & Accounts department support unit Chartered Accountant 40 10

6. Assistance managerHuman resource Management Skills, and know how of all management fields 40 10

Project Management Team(excluding Project manager and Assistant)

7. line managerHuman resource Management Skills, and know how of all management fields 35 7



10. supervisorHuman resource Management Skills, and know how of all management fields 35 7

11. supervisorHuman resource Management Skills, and know how of all management fields 35 7

12. Installation team Huge machinery installation skills 30 7

13. Engineers Civil engineers 35 7

14. Map Designer Map designing degree 35 7

15. Technicians Electronics Diploma 35 7

16. Mason 1 30 7

17. Mason 2 30 7

18. Mason 3 30 7

19. Mason 4 30 7

20. Mason 5 30 7

21. ElectricianExperience of electrical wiring or simple diploma 30 7

22. Mechanic Basic Mechanical Skills 30 7

23. Plumber Basic plumbing skills 30 7

Lower class Labor group 1

24. Driver 1 HTV driving skills 35 7

25. Security guard 2 Experience of Shotgun usage 30 5

26. Helper 1 25 3

27. Helper 2 25 3

28. Helper 3 25 3


29. Driver 1 HTV driving skills 35 7

30. Security guard 2 Experience of Shotgun usage 30 5

31. Helper 1 25 3

32. Helper 2 25 3

33. Helper 3 25 3


34. Helper 1 25 3

35. Helper 2 25 3

36. Helper 3 25 3

37. Helper 4 25 3

38. Helper 5 25 3


39. Helper 1 25 3

40. Helper 2 25 3

41. Helper 3 25 3

42. Helper 4 25 3

43. Helper 5 25 3


44. Helper 1 25 3

45. Helper 2 25 3

46. Helper 3 25 3

47. Helper 4 25 3

48. Helper 5 25 3

7.2 ACQUIRE PROJECT TEAM:Following table shows the mode of hiring and organization name from which the human resources will be acquired.

Resource Name Organization Name Hiring ModeFunctional management

1. Research & development support unit Sponsors' OrganizationInternal Recruitment

2. Human resource management support unit Sponsors' Organization

Internal Recruitment

3. Administration support unit Sponsors' Organization Internal

Recruitment

4. Legal department support unit Sponsors' OrganizationInternal Recruitment

5. Finance & Accounts department support unit Sponsors' Organization

Internal Recruitment

6. Assistance manager Sponsors' OrganizationInternal Recruitment

Project Management Team(excluding Project manager and Assistant)

7. line manager MCC (Vendor org.)Internal Recruitment

8. line manager MCCInternal Recruitment

9. line manager MCCInternal Recruitment

10. supervisor MCCInternal Recruitment

11. supervisor MCCInternal Recruitment

12. Installation team MCCInternal Recruitment

13. Engineers MCCInternal Recruitment

14. Map Designer MCCInternal Recruitment

15. TechniciansAl-madina Technical and electrical works

External Recruitment

16. Mason 1 Quality worksExternal Recruitment





21. ElectricianAlmadina Technical and electrical works

External Recruitment

22. Mechanic Shamshad and Co.External Recruitment

23. Plumber Shamshad and Co.External Recruitment


24. Driver 1 NLC Corp.External Recruitment

25. Security guard 2 MuhafizExternal Recruitment

26. Helper 1 Quality worksExternal Recruitment




29. Driver 1 NLC Corp.External Recruitment

30. Security guard 2 MuhafizExternal Recruitment


















45. Helper 2 Quality works External

Recruitment




MCC always prefer to acquire a skilled and developed human resource but if required in any point in time; for the development of employees’ training sessions will be arranged.

8. PROJECT COMMUNICATIONS MANAGEMENTCommunication plays the role of bridge in a project because it helps in linking all management, departments, teams etc to each other and helps them to pass the relevant information to the relevant person and thus helps in managing all others aspects of project. So, it also requires the attention and is to be managed during the project so that the relevant information showed is transferred in required time to a relevant person. For its management we first need to identify the persons who will require the information. Below is the list of stakeholders to whom the information will be communicated:

8.1 IDENTIFIED STAKEHOLDERS:

1. “MCC Company” (Vendor organization)

2. “PSO” (Client Organization)

3. Project managers

4. Project management team

5. Project management office

6. Functional management personnel

7. Map Designer

8. Assistant manager

9. Legal team

10. Technicians

11. Masons

12. Installation team

13. Electrician

14. Mechanics

15. Engineers

16. Plumbers

17. Suppliers

18. Transporters

19. Lower class hired labor groups

20. Sponsor “PSO”

8.2 COMMUNICATIONS PLAN:The figure below is showing the communication plan in which both upward and downward movement of information is considered. It is clearly identified in the figure that who will report to whom and by which manner.

FUNTIONAL MANAGEMENT

HEAD

Accounts & Finance dept

Legal Department

HRDepartment

R &D Dept.

AdministrationDepartment

TOP MANAGEMENT

(PSO)

Support unit personnels





MANAGER PROJECTS

GENERAL MANAGER

CHAIRMAN(GCC)

SITE ENGINEERSAFETYOFFICER

PLANNING ENGINEER

Map designers

ASSISTANT MANAGER

PROJECTMANAGER

Supervisor 2Installation teamSupervisor 1

EngineersWorkers Workers

Line manager 1 Line manager 3Line manager 2

CONSTRUCTIONMANAGER

8.3 DISTRIBUTE INFORMATION:As per plan the relevant information will be communicated through the above defined manner and the performance will be sent to stakeholders. Along with that it will also be critical to analyze that whether the expectation of the stakeholders are being met or not. For this purpose we have planned the monthly meeting in which this will be under consideration.

9. PROJECT PROCUREMENTS MANAGEMENTIn a project; procurements have its own specific significance because they are like the building blocks of a project. Thus management of procurements also has its own importance. To manage procurements; first, we need to identify the required procurements as listed below:

9.1 IDENTIFIED PROCUREMENTS:

Procurements1. Compressor2. Cooling Plant3. Dryers and filters4. Storage cylinders5. Dispensers6. Pressure meters7. Car Washing Machine8. Misc. material

a. Bricksb. Sandc. Concrete Rodsd. Crush stonese. Nuts & boltsf. Toolsg. Cementh. Pipes (rubber and steal)i. Lubricantsj. Electric wiresk. Boards and switches

9.2 CONDUCT PROCUREMENTS:Further we need to procure the procurements as planed. Thus, the above mentioned procurements will be procured from the below mentioned supplier on the following price.PROCUREMENTS PRICES SUPPLIER MANUFACTUREDCompressor Rs5,105,000.00 MC. Scholar JapanCooling Plant Rs1,095,000.00 MC. Scholar JapanDryers and filters Rs342,000.00 Daffodils JapanStorage cylinders Rs554,000.00 Gourmet JapanDispensers Rs442,300.00 Gourmet JapanPressure meters Rs232,000.00 Gourmet JapanCar Washing Machine Rs3,085,000.00 Shlumberger JapanMisc. material Rs447,500.00 Simons Japan

9.3 ADMINISTER PROCUREMENTS:

The procurements will be administered by project manager and his team. All activities regarding procurement e.g. reports regarding usage of procurements will be passed and administered by the assistant manager in case of absence of project manager. The procurements will be closed in the closing phase after the final acceptance certificate is issued.

PROJECT CHARTER

Project Name: Mayari CNG Construction Project

Product: CNG Station

Prepared By

Document Owner(s) Project Role

Rizwan Khan Project Team Coordinator

Muhammad Athar Jamil Project Team Member

Muhammad Ali Project Team Member

Project Charter Version Control

Version Date Author Change Description

1.9 Dec 10,2010

Muhammad Athar Jamil Document created

TABLE OF CONTENTS

1. PROJECT CHARTER PURPOSE ............................................................................... 3

2. PROJECT EXECUTIVE SUMMARY ..................................................................... 3

3. PROJECT SCOPE ..................................................................................................... 4

3.1 Goal...................................................................................................................4

3.2 Objectives.........................................................................................................4

3.3 Scope.................................................................................................................4

3.4 Project Deliverables..........................................................................................5

3.5 Project Estimated Duration...............................................................................5

4. STAKEHOLDERS ..................................................................................................... 6

5. APPROVALS .............................................................................................................. 6

1 PROJECT CHARTER PURPOSE

The project charter will define the objectives, scope, and overall approach for the work to be completed and establishes a baseline of expectations for the project. In addition, it will also serve as the guideline for how the project coordinator and the project team coordinate the project.

2 PROJECT EXECUTIVE SUMMARY

The goal of this project is to construct a best quality CNG filling station.Objectives

Procuring best quality raw material. Construction of earthquake resistant foundation Construction of separate rooms for plants and storage cylinders for best

performance. Construction of Metal roof and remaining building. Installation of dispensers. Installation of best quality distribution pipes. Installation of pressure measuring material. Implement a stable, robust, efficient and maintainable system

ScopeThe scope of this project is bound by the following requirements:

The project will last in 1.2 years starting from Mon 1/3/11. The cost assigned to this project is Rs23, 10 million. CNG Station Building. Raw material Procurement. CNG Plants installation .

Approach The team will breakdown aspects of the larger project into tasks, assign

these to team members and manage the completion of each task in order to meet the deadline of the overall project

Tasks will be completed concurrently Monthly meetings will take place to communicate and coordinate progress Monthly meetings will take place to communicate progress and issues with

the project sponsors

3 PROJECT SCOPE

3.1 Goal

The goal of this project is to construct a best quality CNG filling station which will have a capacity of filling twelve cars at a time, Automatic car wash facility, Mosque, Tuck shop and Tyre shop.

3.2 Objectives

Following are the major objectives of this project: Procuring best quality raw material (including cooling plant, storage

cylinders, compressors, pressure meters etc). Construction of earthquake resistant foundation. Construction of separate rooms for plants and storage cylinders for best

performance. Construction of Metal roof and remaining building. Installation of dispensers (three in one row; there will be two rows). Installation of best quality distribution pipes. Installation of pressure measuring material. Implement a stable, robust, efficient and maintainable system.

3.3 Scope

The scope of this project is bound by the time period which will last in 1.2 years starting from Mon 1/3/11 and ending on Fri 2/17/12. The cost assigned to this project is Rs23, 083,801.33. The scope includes the CNG Station Building which is to be constructed. Raw materials are to be Procured and transferred to the site area and the CNG Plants and other procurements are to be installed.

3.4 Project Deliverables

1. Project Charter2. Technical Requirement document

3. Traceability matrices4. Use Cases’ documents5. Budget document6. Glossary7. Design Documentation8. Implementation documentation9. Test Plan documentation10. Schedules11. Approvals12. Requirements document13. Stakeholders document14. Departmental documents 15. Bill of quantities

3.5 Project Estimated DurationStage Target Date Deliverable(s) Included

Project Charter Development Feb 25,2011 Project Charter

Planning June 24,2011 Scope Focus Statements

Work Breakdown Structure

Design Diagrams

Project Schedule

Issues Tracking Document

Execution Oct 24,2011 Station Design Document,System Test documents, etc

M & C Jan 02,2012 Implementation of control plans and recording day to day work implementation, calculations of variances etc

Closing Feb 13,2012 Project Evaluation , certificates

4 Stakeholders

1. “MCC Company” (Vendor organization)

2. “PSO” (Client Organization)

3. Project managers

4. Project management team

5. Project management office

6. Functional management personnel

7. Map Designer

8. Assistant manager

9. Legal team

10. Technicians

11. Masons

12. Installation team

13. Electrician

14. Mechanics

15. Engineers

16. Plumbers

17. Suppliers

18. Transporters

19. Lower class hired labor groups

20. Sponsor “PSO”

5 Approvals

Prepared by

Muhammad Athar Jamil

Project Team Member

Approved by1, Rizwan Khan 2, Muhammad Ali Project Coordinator Project Team Member

Business

CNG station construction project report