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This presentation from SIS International Research shares fundamental information about a Strategic Information Audit - the value, process, methods, and output.
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Prepared by: Ruth Stanat, President
SIS International Research
HOW TO CONDUCT A STRATEGIC INFORMATION AUDIT ON A PROJECT MANAGEMENT OFFICE
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THE NEED FOR A STRATEGIC INFORMATION AUDIT
The Value of a Strategic Information Audit
• Tells you what you don’t know• Confirms/Does not confirm what you suspect• Is a “second opinion”• Identifies problem areas• Identifies areas for improvement in the project management process• Enables you to “audit the progress” of project management
Copyright © 2010-2020. SIS International Research, Inc. All Rights Reserved.
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WHAT IS A STRATEGIC INFORMATION AUDIT?
Definition• Is a survey of the project management team
Procurement processProject leaderAllocation of human and capital resourcesAudits the vendor’s performanceAudits the output of the projectAudits compliance
Copyright © 2010-2020. SIS International Research, Inc. All Rights Reserved.
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WHO CONDUCTS THE STATEGIC INFORMATION AUDIT?
• Preferably: An outside consulting or research firm with expertise in audits
• An internal team that is not a “stakeholder” in the process
Copyright © 2010-2020. SIS International Research, Inc. All Rights Reserved.
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STRATEGIC INFORMATION AUDIT RESEARCH METHODS
• Application of traditional market research qualitative and quantitative research methodology
• Qualitative: In-depth face-to-face interviews with project management team
• Quantitative methods: telephone, face-to-face and web surveys which rate and rank project management procedures
• Focus groups: group discussions with key project team members
• Review of vendor selection process [traditional “paper trail”review methods]
Copyright © 2010-2020. SIS International Research, Inc. All Rights Reserved.
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THE OUTPUT/THE DELIVERABLE FROM THE AUDIT
• Qualitative Assessment of degree of compliance with original project management objectives, budget, contracting, performance
• Quantitative Assessment of the percentage deviation from the expected project performance
• Comprehensive recommendation for future project management procedures
Copyright © 2010-2020. SIS International Research, Inc. All Rights Reserved.
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CRITICAL SUCCESS FACTORS FOR STRATEGIC INFORMATION AUDITS
• To prevent “sabotage” of the audit, secure “buy in” from senior management [CEO, COO, CIO]
• Use an outside firm which does not have “threat” power or a reputation of the elimination of jobs, as a result of the audit
• Hold initial briefing meetings to explain the objective, scope and the output of the audit.
Copyright © 2010-2020. SIS International Research, Inc. All Rights Reserved.
