COORDINATION

What is coordination?

It is an act of organizing, making different people or things work together for a goal or effect to fulfill desired goals in an organization.

Best Example

Hand & Eye Coordination

Heart & Mind Never Coordinates

Human Organs

coordinate

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COORDINATION IN AN ORGANIZATION

Types of coordination Depending upon the nature and coverage , coordination may be studied under different types .they are as follows

Internal and external coordination Coordination between units of the same organization is termed as internal coordination. It summarises the activities of different units so as to make the organisation more effective . Organisations are not free from the influence of external environment . Hence, establishing a close link between organisations and external environment is a must either to survive or surpass the growing competition. External environment includes technology ,competition, market forces, customers,government policy etc., external co-ordination tries to coordinate all these forces upto the advantage of an organization.

Vertical and horizontal coordination Coordination between different levels of hierarchy down the line is termed as “vertical coordination”.it ensures that all levels of people ,from top to the bottom, work in harmony .it is greatly facilitated by a technique like deligation of authority to the lower levels of hierarchy. Coordination between people of the same cadre and between different departments at the same level is termed as “horizontal coordination”

Procedural and substantive coordination Procedural coordination implies the specifications of different units in the same organization. On the other hand, substantive coordination is concerned with the content of organizational activities.

Types cont…

COORDINATION IS THE ESSENCE OF MANAGEMENT

"Co-ordination is the Essence of Management." The meaning of

this sentence implies, Co-ordination affects all the

functions of management. In other words, Co-ordination

affects Planning, Organising, Staffing, Directing,

Communication, Leading, Motivating and Controlling.

According to Harold Koontz and Cyril O'Donnell, "Planning is deciding in advance what to do, how to do it, when to do it and who is to do it."

There are many steps in Organising. All these steps must be coordinated, for achieving the objectives of the business. The Top Level Managers must coordinate the efforts of the Middle Level Managers. Similarly, the Middle Level Managers must coordinate the efforts of the Lower Level Managers. Furthermore, the Lower Level Managers must also coordinate the efforts of the workers.

Staffing involves Recruitment and Selection, Training, Placement, Promotion, Transfer, etc. All these steps must be properly coordinated. Similarly, the efforts of all the individuals, groups and departments must be coordinated for achieving the objectives of the business.

PLANNING AND COORDINATION

STAFFING AND COORDINATION.

ORGANISING AND

COORDINATION.

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Directing means giving necessary information, proper instructions and guidance to sub-ordinates. This results in coordination. Therefore, Direction is affected by Coordination.

DIRECTING AND COORDINATION

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Many types of communication methods are used in a business. These methods include, Formal communication, Informal Communication, Upward Communication, Downward Communication, Oral Communication, Written Communication, etc. It is important to note that, all these types of communication must be properly coordinated.

There are many types of Motivation. These are, Positive Motivation, Negative Motivation, Financial Motivation, and Non-Financial Motivation. All these types of Motivation must be properly coordinated.

Every manager must be a good leader. He must coordinate the efforts of his subordinates for achieving the objectives. That is, he must coordinate the human resource. He must also coordinate the material and financial resources of the organisation.

COMMUNICATING AND COORDINATION.

LEADING AND COORDINATION.

MOTIVATING AND COORDINATION.

In Controlling the standards are first fixed. Then the performances are measured. Performances are compared with the standards, and the deviations are found out. Then the deviations are corrected. So, controlling involves many steps. All these steps must be properly coordinated. If coordination is not proper, Control will surely fail.

CONTROLLING AND

COORDINATION.

Requisites for excellent coordination

• Direct contact

• Early start

• Continuity

• Dynamism

• Clear-cut objective

• Simplified organization

• Clear definition of authority and responsibility

• Effective communication

• Effective leadership and supervision

Characteristics coordination is not a distinct function ,but represents the essence of management. The outcome of the coordination is to attain the common purpose.Coordination is essential in all work situations where people work together coordination is a continuous and an on going process coordination does not arise spontaneously or by force . It is the result of concerted action coordination is required in group efforts but not in individual efforts

• Integration of group efforts

• Helps to resolve conflicts

• Higher efficiency

• Reduces wastages

• Encourages initiatives

IMPORTANCE