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Concise details about the structure of Defence RFP for ease of understanding.
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INTERACTIVE
SESSION ON
RFPWg Cdr DK Sharma
26 Dec 12
RFP - 5 PARTS - 51 POINTS – 22 Pg • PART I - GENERAL INFORMATION – 13 POINTS
• PART II – ESSENTIAL DETAILS – 4 POINTS
• PART III – STANDARD CONDITIONS – 15 POINTS
• PART IV – SPECIAL CONDITIONS – 17 POINTS (33 DPM)
• PART V – EVALUATION CRITERIA & PRICE BID ISSUE
- - 2 POINTS2 POINTS• APPX A TO D APPX A TO D – SOR / OEM / T&C COMPLIANCE – SOR / OEM / T&C COMPLIANCE
RFP- DPM 2010
2
PART – I GENERAL INFORMATION – 13 POINTS
TYPE OF TENDER – OTE / LTE / STE
NAME OF VENDOR
LAST DATE AND TIME FOR DEPOSITING THE BID
MANNER OF DEPOSITING THE BIDS
BIDS TIME AND DATE FOR OPENING OF BIDS
LOCATION OF THE TENDER BOX
PLACE OF OPENING OF THE BIDS
DETAILS BY THE BIDDER3
RFP- DPM 2010
PART – I GENERAL INFORMATION – 13 POINTS
CLARIFICATION REGARDING CONTENTS OF THE RFP
MODIFICATION AND WITHDRAWAL OF BIDS
REJECTION OF BIDS
UNWILLINGNESS TO QUOTE
VALIDITY OF BIDS BID SECURITY (EMD) - Bid security (2-5%) is not
required to be obtained from those firms who are registered with the Central Purchase Organization (e.g. DGS&D), National Small Industries Corporation (NSIC) or concerned Departments or Ministries of the Government of India. 4
RFP- DPM 2010
5
PART - II ESSENTIAL DETAILS OF ITEMS/SERVICE REQUIRED – 4 POINTS
SCHEDULE OF REQUIREMENTS (SOR) APPX A & B / OEM CERTIFICATE / TECH PUB
DELIVERY PERIOD
INCOTERMS 2012 FOR DELIVERY AND TPT F TERMS – BUYER RESPONSIBILITY C & D TERMS – SELLER RESPONSIBILITY
ULTIMATE CONSIGNEE DETAILS
RFP- DPM 2010
PART – III STANDARD CONDITIONS – 15 POINTS
No deviation from the text given in the clauses
nor deletion of any of these clauses has to be
allowed. In case a deviation from these clauses
has to be considered/allowed due to insistence
of the Seller, then approval of RM will be
required.
6
RFP- DPM 2010
7
LAW ARBITRATION
EFFECTIVE DATE OF THE CONTRACT
PENALTY FOR USE OF UNDUE INFLUENCE
AGENTS / AGENCY COMMISSION
ACCESS TO BOOKS OF ACCOUNTS
NON-DISCLOSURE OF CONTRACT DOCUMENTS
LIQUIDATED DAMAGES
TERMINATION OF CONTRACT NOTICES
TRANSFER AND SUB-LETTING PATENTS AND OTHER INDUSTRIAL PROPERTY RIGHTS
AMENDMENTS TAXES AND DUTIES
PRE-INTEGRITY PACT CLAUSE
PART – III STANDARD CONDITIONS – 15 POINTS
RFP- DPM 2010
PART-IV SPECIAL CONDITIONS OF RFP-17 POINTS
33 POINTS AS PER DPM (IMPORT / INDG)
8
TOLERANCE CLAUSE PERFORMANCE BANK GUARANTEE (PBG)
PAYMENT TERMS (INDG/FGN) PAYING AUTH
OEM CERTIFICATE APPX C / DPM (FORMAT)
EXPORT LICENSE
YEAR OF MFG TRANSPORTATION TERMS
PACKING & MARKING QUALITY
QUALITY ASSURANCE INSPECTION AUTHORITY
CLAIMS WARRANTY
PDI / JRI FALL CLAUSE FORCE MAJEURE
RFP- DPM 2010
PART-IV SPECIAL CONDITIONS OF RFP-17 POINTS
33 POINTS AS PER DPM (IMPORT / INDG)
CHOOSE AS PER REQUIREMENT
9
PAYMENT TERMS FOR FOREIGNSELLER
PEYMENT TERMS FOR INDG SELLER
OPTION REPEAT ORDER
EXCHANGE RATE VARIATION RISK & EXPENSE
BUY BACK SPECIFICATIONS
BUYER FURNISHED EQPT (BFE) AIRLIFT
FRANKING CLAUSE PRODUCT SUPPORT
AMC ENG SUPPORT PKG (ESP)
PRICE VARIATION
RFP- DPM 2010
PART – V - EVALUATION CRITERIA &
PRICE BID ISSUES – 2 POINTS
EVALUATION CRITERIA
PRICE BID FORMAT
ACCEPTANCE OF STANDARD TERMS & CONDITIONS
As per Appx D / RFP
10
RFP- DPM 2010
11
The draft RFP applies both to indigenous and foreign procurement cases
The main difference will be in the selection of relevant ‘Special Condition Clauses’ from those given in Part-IV of the draft RFP
Provisions of Chap 4 & 7/DPM would be relevant for indigenous procurements
Chap 9 & 10/DPM would be relevant for foreign procurements
RFP- DPM 2010
12
Thank you