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NONPROFIT LEADERSHIP SERIES

So …. You want to have an party!!

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•The Identity Crisis•The Money Pit•The 100/0 rule•The Fumble•Failure to Finish

FIVE LANDMINES TO AVOID

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RE ME MBE R – W HAT IS T HE ROL E OF T HE BOARD?

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Board of Directors

Event Chair

Donations (Sponsors,

auction)

Decorations and

Entertainment

Event Logistics

PR/Marketing

Staff

STRUCTURE IS KEY

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THE IDENTITY CRISIS

Some things just don’t go together

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• Fundraiser vs. Friendraiser• Does event still fit your mission?• Sacred Cow?- Why continue?

• Return on investment of- Staff time- Volunteer effort- Community resources

POINTS TO CONSIDER

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DE T E RMINE BRAND F OR T H IS Y E AR

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T HE MONE Y P IT

Income

Tables 10,000.00$

Sponsorships/Ads 14,000.00$

Donations 6,000.00$

Live Auction 10,000.00$

Silent Auction 10,000.00$

Ticket sales 12,000.00$ Total Income 62,000.00$

ExpensesFood 6,500.00$

beverages 1,750.00$ Misc 2,500.00$

Decoration 2,500.00$ Rentals 6,250.00$ Printing 2,500.00$

Entertainment 1,500.00$ Total Expenses 23,500.00$

Net Income 38,500.00$

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Board of Directors

Event Chair

Donations (Sponsors,

auction)

Decorations and

Entertainment

Event Logistics

PR/Marketing

Staff

THE DECISION TREE

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E V E RY ROS E HAS IT S T HORN…

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THE 100/0 RULE

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CELEBRATE!!!

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THE FUMBLE

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• Create a dated binder with sections for….- Budget

• Quotes from all vendors- Sponsors and key benefits- List of auction items including purchase

price and donor information- Major donors including table sponsors

• Attendee list- Copies of all collaterals

YEAR OVER YEAR

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CAS A DE AMPAROCRY S TAL BAL L

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FAIL URE TO F IN IS H

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THE DEBRIEF

• What went well?• What went wrong?• Look at every detail of the budget• Who is doing any “follow ups and throughs”?- Potential board members- Press outreach with final numbers

• What numbers to report?

• The “confidential” discussions- How did the committee do?- Are there changes that need to be made?

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ONE F INAL WARNING

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AN AUCT ION P RIME R

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• Rule of thirds- 150 guests = 50 items- 1/3rd value = starting bid

• Rule of half- 50% of your guests will actually bid- Most items will go for 50% of their value- No item should be less than 50% of ticket value

• Bundle, bundle, bundle• No bundle – create an opportunity drawing for smaller

items

OBEY THE “RULES”